1. L13_3 Microsoft Excel - Enhancing a Worksheet and Chart * Using the Fill Handle to Create a Series * Copying a Cell’s Format Using the Format Painter * Increasing the Column Widths * Copying a Range of Cells to a Nonadjacent Paste Area * Inserting and Deleting Cells in a Worksheet * Entering Numbers with a Format Symbol * Freezing Worksheet Titles * Display the System Data * Absolute Versus Relative Address * Making Decision - the IF Function * Formatting the Worksheet * Hiding a Toolbar * Adding a Pie Chart to the Workbook * Changing the View of the Worksheet * Changing Values in Cells that are Referenced in a Formula * Goal Seeking Microsoft Excel - Enhancing a Worksheet and Chart

2. Using the Fill Handle to Create a Series (Q1) * To Use the Fill Handle to Create a Series of Month Names - Select cell B3, enter January. - Point to the fill handle, drag the fill handle to the right to select the range C3:G3. - Release the left mouse button. Excel creates the month names series, February through June in the range C3:G3. * To Use the Fill Handle to copy - Select cell B3, enter January. - Point to the fill handle, hold down the CTRL key while you drag the fill handle to the right to select the range C3:G3. - Release the left mouse button. Excel copies the January into the range C3:G3. Microsoft Excel - Enhancing a Worksheet and Chart

3. Copying a Cell’s Format Using the Format Painter (Q2) * Format Painter The Format Painter button on the Standard Toolbar allows you to copy a cell’s format to another cell. * To copy a Cell’s Format Using the Format Painter - Select the range B3:G3; On the Formatting toolbar, choose 11 point in the Font Size box; click the Align Right; choose a heavy bottom border from the Borders palette. - Select the cell H3 and enter Total. - Select cell G3 and click the Format Painter button on the Standard toolbar. -Click the left mouse button to assign the format of cell G3 to H3. (cell H3 now is 11 point in the Font Size, Align Right, and heavy bottom border.) Microsoft Excel - Enhancing a Worksheet and Chart

4. Increasing the Column Widths * To Increase Column Widths and Enter Row Titles - Move the mouse pointer to the border between column heading A and column heading B so the pointer changes to a split double arrow. - Drag the mouse pointer to the right until the width displayed in the reference area in the formula bar is equal to 25.00. - Select column B through G by pointing to column heading B and dragging through column heading G. - Move the mouse pointer to the bordering between column heading G and H and drag the mouse to the right until the width displayed in the reference area is 13.00. - Increase the width of column H to 15.00. - Enter the row titles (A4, A6 - A12, A14). Microsoft Excel - Enhancing a Worksheet and Chart

5. Copying a Range of Cells to a Nonadjacent Paste Area (Q3) * To Copy a Range of Cells to a Nonadjacent Paste Area - Select the range A7:A11. - Click the Copy button on the Standard toolbar. - Scroll down until row 20 is visible and select cell A15, the top cell of the paste area. - Click the Paste button on the Standard toolbar to complete the copy. You can click the Paste button for addition copy. (Press the ENTER key to complete the copy - one copy only. Because the contents on the Clipboard are erased after the copy is complete.) Microsoft Excel - Enhancing a Worksheet and Chart

6. Inserting and Deleting Cells in a Worksheet * To Insert Rows - Click row heading 18 to select the entire row. - Position the mouse pointer within the selected row and click the right mouse button. - Choose the Insert command on the shortcut menu. ( or use Rows command on the Insert menu.) * To Insert Columns - Choose Columns command from the Insert menu. - Choose Insert command from the shortcut menu. * To Delete Columns and Rows - Choose Delete command on the Edit menu. - Choose Delete command on the shortcut menu. Microsoft Excel - Enhancing a Worksheet and Chart

7. Entering Numbers with a Format Symbol * Format Symbol - Percent sign (%). - Comma (,). - Dollar sign ($). * To Enter a Number with a Format Symbol - Select cell A18 and enter the text Net Sales for Bonus. - Enter 30.00% in cell B15; enter 2.50% in cell B16, enter 17,750.00 in cell B17; enter 500,000.00 in cell B18; enter 23.75% in cell B19; enter 10.25% in cell B20. Microsoft Excel - Enhancing a Worksheet and Chart

8. Freezing Worksheet Titles * Freezing Worksheet Titles Freezing worksheet titles is a useful technique for viewing large work sheets that extend beyond the window. * To Freeze Column and Row Titles - Select cell B4, the cell below the column titles you want to freeze and to the right of the row titles you want to freeze. - Select the Window menu. - Choose the Freeze Panes command. ( Excel splits the window into two parts. The right border along column A changes to a thin black line indicating the split between the frozen row titles in column A and the rest of the worksheet. The bottom border in row 3 change to a thin black line as well.) * To Unfreeze Column and Row Titles - Use the Unfreeze Panes command on the Window menu. Microsoft Excel - Enhancing a Worksheet and Chart

9. Display the System Data * To Enter and Format the System Date - Select cell H2. - Click the Function Wizard button on the Standard toolbar. - Select Date & Time in the Function Category box, NOW in the Function Name box, and the Finish button. (Excel display system date and system time in cell H2 using the default date and time format m/d/yy h:mm) - With cell H2 selected and the mouse pointer within the cell, click the right mouse button. -Choose the Format Cells command. - If necessary, click the Number tab, select Date in the Category box, and select m/d/yy in the Format Codes box. - Choose the OK button in the Format Cells dialog box. Microsoft Excel - Enhancing a Worksheet and Chart

10. Absolute Versus Relative Address (1) (Q4, Q5, Q6, Q7) * Absolute Cell Reference $B$15 Both column and row references remain the same when you copy this cell reference because they are absolute. * Relative Cell Reference B15 Both column and row references are relative. When copied to another row and column, both the row and column in the cell reference are adjusted to reflect the new location. * Mixed Cell Reference B$15 The column reference (B) changes when you copy this cell reference to another column because it is relative. The row reference (15) does not change because it is absolute. * Mixed Cell Reference $B15 The row reference (15) changes when you copy this reference to another row because it is relative cell reference. The column (B) reference does not change because it is absolute. Microsoft Excel - Enhancing a Worksheet and Chart

11. Absolute Versus Relative Address (2) * To Enter the January base Salary and Commission Formulas - Select cell B7. - Type the equal sign (=) and click cell B15. Press F4 to change B15 to an absolute reference in the formula. Type the asterisk (*) and click cell B4. (“=$B$15*B4” displays in cell B7 and in the formula bar.) - Click the enter box in the formula bar or press the ENTER. (Excel display the result (157540.5) in cell B7.) -Select cell B8. - Type the equal sign (=) and click the cell B16. Press F4 to change cell B16 to an absolute reference in the formula. Type the asterisk (*) and click cell B4. (“=$B$16*B4” displays in cell B8 and in the formula bar.) - Click the enter box in the formula bar or press the ENTER. (Excel displays the result (13128.375) in cell B8.) Microsoft Excel - Enhancing a Worksheet and Chart

12. Making Decision - the IF Function (Q8) * IF Function - General form: =IF(logical-test, value-if-true, value-if-false) - Example: =IF(B4>=$B$18, $B$17, 0) * To Enter an IF Function - Select cell B9 and type =if(b4>=$b$18, $b$17, 0). ( IF function displays in cell B9 and in the formula bar.) ( It is not necessary to type the closing parenthesis when you enter a function) - Click the enter box in the formula bar or press ENTER key. (Excel displays result (17750) in cell B9 based on the IF function logical test.) Microsoft Excel - Enhancing a Worksheet and Chart

13. Formatting the Worksheet (1) * To Format the Titles - Select cell A1 (Title). - Click the Font arrow and choose TT Lucida Calligraphy. - Click the Font Size arrow and choose 26. - Select cell A2 (Title). - Click the Font arrow and choose TT Bookman Old Style. - Click the Font Size arrow and choose 16. - Select the range A1:H2. - click the Color button arrow and choose the dark green pattern (column 3, row 7) on the color palette. - Click the Font Color button arrow and choose white (column 2, row 1) on the Font Color palette (Because the range remains selected, the true background color does not show.) Microsoft Excel - Enhancing a Worksheet and Chart

14. Formatting the Worksheet (2) (Q9) * To Display the Drawing Toolbar - Click Drawing button on the Standard toolbar. (The Drawing toolbar is called a floating toolbar because you can move it anywhere in the window.) * To Dock a Toolbar at the Bottom of the Screen - Position the mouse pointer in a blank area in the Drawing toolbar. - Drag the Drawing toolbar below the scroll bar at the bottom of the screen and release the left mouse button. * To Add a Drop Shadow - With the range A1:H2 selected, click the Drop Shadow button on the Drawing Toolbar. - Select any cell in the worksheet to deselect the drop shadow assigned to the range A1:H2. Microsoft Excel - Enhancing a Worksheet and Chart

15. Formatting the Worksheet (3) * To Change Font Size, Add Color, and a Drop Shadow to Nonadjacent Selection - Select cell A4. - Hold down the CTRL key and select cells A6 and A12. - Click the Font Size arrow and choose 12 point. (The font size in cell A4, A6, and A12 changes to 12 point.) - Select cell A4. - Hold down the CTRL key and select cell A6. - Hold down the CTRL key and select the range A12:H12. - Click the Color button arrow, choose light yellow (column 4, row 5) on the Color palette. - Click the Drop Shadow button on the Drawing toolbar. ( Excel colors and adds a drop shadow to cell A4, A6, and the range A12:H12.) Microsoft Excel - Enhancing a Worksheet and Chart

16. Formatting the Worksheet (4) * To Format the Assumptions Table - Select cell A14. - Click the Font Size arrow and choose 16 point. - Click the Italic button and Underline button. (The table heading, Assumptions, displays as 16 point, Italic and underline.) - Select the range A14:B20. - Click the Color button, and choose the color green. - Click the Drop Shadow button on the Drawing toolbar. - Select cell D20. (The Assumption table displays as green color and drop shadow.) Microsoft Excel - Enhancing a Worksheet and Chart

17. Hiding a Toolbar * To Hide the Drawing Toolbar - Point to the Drawing button on the Standard toolbar. - Click the left mouse button. * To Hide Other Toolbars Displaying on the Screen - Drag the toolbar onto the screen and double-click its Control-menu box. - Choose the Toolbars command from the View menu and remove the X from the selected toolbar to hide and then choose the OK button. - Point to the toolbar you want to hide, click the right mouse button to display the shortcut menu, and click its name in the shortcut menu to hide it. Microsoft Excel - Enhancing a Worksheet and Chart

18. Adding a Pie Chart to the Workbook (1)(Q10) * Pie Chart A pie chart is used to show how 100% of an amount is divided. * Exploded Pie Chart A pie chart with one or more slices offset is called an exploded pie chart. Microsoft Excel - Enhancing a Worksheet and Chart

19. Adding a Pie Chart to the Workbook (2) * To Draw a Pie Chart - Select the range B3:G3 (category names - month names). - Hold down the CTRL key and select the range B12:G12 (the data that determines the size of the slices). - Choose the Chart command from the Inset menu. - Choose the As New Sheet command from the Chart cascading menu. - Choose the Next button in the ChartWizard - Step 1 of 5. - Select 3-D Pie and Next in the ChartWizard - Step 2 of 5. - Select box 7, one with the letters C, A, and B and Percent signs, then select Next in the ChartWizard - Step 3 of 5. - If necessary, change the settings, and then choose the Next in the ChartWizard - Step 4 of 5. - Type “January to July Payroll Expense” in the Chart Title box and choose the Finish button in the ChartWizard - Step 5 of 5. Microsoft Excel - Enhancing a Worksheet and Chart

20. Adding a Pie Chart to the Workbook (3) * To Format the Chart Title and Labels - Select the chart title by pointing to it and clicking the left mouse button. - Click the Font Size arrow on the Formatting toolbar and choose 20. - Click the Font Color arrow on the Formatting toolbar and choose blue (column 3, row 2) on the Font Color palette. - Point to any one of the labels identifying the slices of the pie and click the left mouse button. - Click the Font Size arrow on the Formatting toolbar and choose 12. Microsoft Excel - Enhancing a Worksheet and Chart

21. Adding a Pie Chart to the Workbook (4) * To Explode the Pie Chart - Click the slice labeled April twice (Do not double-click). - Drag the slice to the desired position, and release the left mouse button. * To Rotate the Pie Chart - With the April slice selected, click the right mouse button. - Choose the 3-D View command from the shortcut menu. - Click the Rotate Left button until the Rotation box displays 280 on the Format 3-D View dialog box. - Choose the OK button on the Format 3-D View dialog box. - Click outside the chart area. Microsoft Excel - Enhancing a Worksheet and Chart

22. Adding a Pie Chart to the Workbook (5) * To Change the Colors of the Slices - Click the slice labeled April twice (do not double-click). - Click the Color button arrow on the Formatting toolbar. - Choose teal (column 6, row 2) on the Color palette. *To Add a Text Box and Format its Contents - Click the Text Box button on the Standard toolbar. ( Mouse pointer shape changes to a cross.) - Move the mouse pointer to the desired place. Drag the mouse. Release the left mouse button. (A rectangle identifiers the text box location on the chart sheet.) - Type “Greatest payroll Expense” in the text box. - Click the text. - With the text box selected format its contents. Microsoft Excel - Enhancing a Worksheet and Chart

23. Adding a Pie Chart to the Workbook (6) * To Add and Format a Chart Arrow - Click the Drawing button on the Standard toolbar. - Click the Arrow button on the Drawing toolbar. - Move mouse pointer to desired place. Drag the mouse pointer as long as you wanted. Release the mouse button. - With the arrow selected and mouse pointer pointing to it, click the right mouse button. - Choose the Format Object command from the shortcut menu. - When the Format Object dialog box displays, click the Pattern tab. - Click the Color arrow and select the color red. - Click the Weight arrow and select the heaviest weight line. - Choose the OK button in the Format Object dialog box. - Click the Drawing button to hide the Drawing toolbar. - Press the ESC key to remove the selection from the arrow. Microsoft Excel - Enhancing a Worksheet and Chart

24. Changing the View of the Worksheet * To Shrink and Magnify the Display of a Worksheet or Chart -Click the Zoom Control box arrow on the Standard toolbar. - Choose 50% in the drop-down list. (A magnification of 50% of its normal display.) - Click the Zoom Control box arrow and choose 100%. (Excel return to a normal display.) * To Split a Window into Four Panes - Select cell D5, the intersection of the proposed four panes. - Select the Window menu. Choose the Split command. ( Excel divides the window into four panes.) - Use the scroll arrows to display the four corners of the sheet. * To Remove the Four Panes from the Windows - Position the mouse pointer at the intersection. - When the mouse pointer shape changes to a cross with four arrow heads, double-click the left mouse button. Microsoft Excel - Enhancing a Worksheet and Chart

25. Changing Values in Cells that are Referenced in a Formula * What -if Analysis (Sensitivity Analysis) Using Excel to scrutinize the impact of changing values in cells that are referenced by a formula in another cell is called what-if analysis. * Assumption If you change any of the assumptions, Excel immediately recalculates the projected payroll expense in worksheet. Excel also redraws any associated charts. * To Analyze Data in a Worksheet by Changing Value - Enter new vales in the cells. For example enter 27% in cell B15 and so on. ( Excel immediately recalculates all the formula in the worksheet and redraw associated chart.) Microsoft Excel - Enhancing a Worksheet and Chart

26. Goal Seeking * Goal Seeking If you know the result you want a formula to produce, you can use goal seeking to determine the value of a cell on which the formula depends. * To Goal Seek - Reopen PROJ3.XLS. - Select cell H12, the cell that contains the total expense. - Select the Tool menu and choose the Goal Seek command. - Type “1,300,000” in the To value box. Type B15 in the By changing cell box. - Choose the OK button on the Goal Seek dialog box. (Excel changes cell H12 from 1,599,854 to the desired 1,300,00. More importantly, Excel changes the base salary percentage in cell B15 from 30% to 23.52%.) - When the Goal Seeking Status dialog box displays, choose the OK button. Microsoft Excel - Enhancing a Worksheet and Chart