1. Bren 101 for MESM Students (Part I) Corlei Prieto Manager of Students Affairs

2. The Student Affairs Office Provide day-to-day administrative and advising support for MESM and PhD students Coordinate all aspects of admissions to MESM and PhD programs Counsel and recruit prospective students

3. The Bren Graduate Advisor Primary contact for Bren graduate students who need assistance When in doubt who to ask, what to do, etc seek advise from the staff graduate advisor Communicate via gradasst@bren rather than individual’s name@bren –Except if you are sending a confidential email –Why? More reliable service (e.g. grad advisor on vacation-> someone else processes gradasst@bren) Currently, in the process of recruiting a new graduate advisor For now, primary contact is Corlei with assistance from two recent MESM graduates (Ming and Breanna) who are helping for a couple of months

4. First: Let’s take a tour of Bren Hall Bren HallBren Hall

5. The 1 st Floor

6. Classrooms/Meeting Rooms Most classrooms located on the first floor (except for Pine on the 3 rd floor and Bonsai on the 4 th floor) All rooms controlled by and scheduled by Bren except for the colloquium room (1414) The University registrar has control of this room M-R 8-5 –Registrar schedules large Bren classes in this room as well as other department’s classes Seminar room (1424) generally locked unless in use Janitorial staff (Theresa) lock classrooms at 4:45 pm; if not locked in AM send email to scheduling@bren or come to Dean’s Suite for assistance Locked out after hours: contact (805) 893-2000 or (805) 893-8000 If using a classroom after hours, make sure, double sure, you lock it after use (most have a little button you just push in) If you schedule use of a classroom and use the data projector, please remember to turn it off; the bulbs cost $500 and don’t last long

7. Bikes Bikes Bikes must be locked in designated bike rack areas If your bike is not parked in the designated UCSB bike rack you will receive a ticket from the University Police and/or your bike will be confiscated No bikes are allowed inside the Commons, Kitchen, Periodical Room etc Bike Locker: -cleaning teams: Commons, Kitchen, Periodical Room -lottery -Jeff Kirby will email all the students after Sept 25 th with further information

8. Other Few Other Details Other Few Other Details Do not manually hold elevator doors open for extended time or they will freeze and only central maintenance can unfreeze them; use the DH (Door Hold) button University policy prohibits smoking in or near buildings (including the Bren courtyard) Lost and Found? –Contact bj Danetra, Senior Event Manager bjdanetra@bren 252-0552 (no regular phone) Corner of Dean’s Suite

9. The 2 nd Floor

10. Mailboxes Every student has a small mailbox in Room 2406 Check it weekly Faculty and Staff mailboxes are located in Room 2530 Mail rooms are open Monday-Friday 8:00-4:00 except for a few early closures now and then for special events Incoming and outgoing mail is limited to official University business. Bins for on-campus and off-campus mail delivery are in the staff/faculty mailroom, Room 2530. USPS/UCSB Mail Services Department won’t process stamped personal mail A US Post Office is located in the UCen, and the nearest off-campus mailbox is behind the MRL building Please note that when you leave the University, the USPS will not forward your mail that is addressed to the University of California even if you submit a “Change of Address”

11. Career Center Room 2524 Library of books on careers, job search, etc., a small conference table, and 3 computers Used for career development exploration and as a quiet room Can not be used by students as a room for meetings On occasion, the room might be reserved Questions about the Career Center, please contact Tammy Taub (tammy@bren.ucsb.edu), Assistant Director of the Career Development Programtammy@bren.ucsb.edu

12. The 3 rd Floor note: 3 rd and 4 th floors have split level lab and office wings

13. Davidson Commons Space for all MESM students (not just 2 nd years) to work, meet, relax Each computer assigned to members of a specific group project; anyone can use the computer but must relinquish upon request by a group project member Phone can only make on-campus calls (dial 4-number extension) unless you have a group project budget code to override restriction Students are expected to participate in cleaning and up-keep of this room Note: there is very little janitorial service these days; they mainly empty the trash and clean the restrooms, not countertops

14. Copy Machines Students can use the 3rd floor copy machine located in the Davidson Student Commons Your copy codes for access to this machine are the last 5 digits of your 7 digit perm # Copies are $0.05 each, double sided copies count as two copies Copy usage will be billed to your BARC account on a monthly basis. Hardware problems-> email purchasing@bren

15. Student Kitchen & Patio Informal place to interact and eat Please keep refrigerator fee of disgusting old food Please clean up after yourselves (and bit more) No hanging wet suits, towels, etc. off balcony of patio; only on racks

16. Lockers 1) 8 lockers -Jeff Kirby: lottery for individual lockers; he will relay further details by the first day of class 2) Shared lockers 3) Individual locker lottery 4) Dispersal of locks will be the week of Sept 29 th

17. Periodical Room 100% quiet room; no meetings Bren commitment: at least 2 copies of each required text for each core course Copies for elective classes if we receive donations or free copies from the publisher The books etc. must be used on site; DO NOT remove from the room No storage of personal items Please return books to original location after use Have a book that might be an appropriate donation? –contact scheduling@bren

18. SCF & GIS Compute team sets policies for SCF use If issues with supplies, equipment, etc., contact request@bren Food and drink in spill proof containers allowed but subject to change if there are problems and/or mess Periodically SCF and GIS (but not usually both at the same time) are closed for general students use to accommodate workshops, labs, and classes Students self-regulate noise levels; don’t complaint o us– you need to solve it yourselves Expectation is that students will be respectful, keep noise to a minimum and find alternative locations for meetings and fun Students have generally defined the GIS lab as the especially quiet lab

19. Showers Across from the rest rooms on the 3 rd floor For a quick rinse off after exercising, not for daily personal hygienic use or any other purposes The custodial staff cleans regularly No storage of personal items No sand in the shower please; it corrodes the pipes and will quickly ruin the availability of this resource Tour is Over

20. And now…other useful information

21. Email Use subject line to everyone’s advantage Forward emails with extreme caution and respect Help reduce email inefficiency –Only cc when the others really need to know –Generally only address to one person (cc others as appropriate) so it is clear who you’ve thrown the ball to and who needs to take responsibility or throw the ball to someone else Be careful what you put in email; you can never be 100% sure who will end up seeing it On a related note: use My Space etc with caution; many employers etc. now use this as part of “background check” If at all possible, communicate in person if subject matter has the possibility of creating conflict or controversy or if you are upset

22. Aliases Bren Aliases: @bren.ucsb.edu –grad2009 = 2 nd year MESMs –grad2010 = 1 st year MESMs –all-phd = all (Bren and non-Bren) PhD students housed in Bren –grad = all of the above –bren-admin = all administrative staff –faculty = all ladder track faculty –allfaculty = faculty + visitors and lecturers –all = just about every who has a Bren email account Above aliases are for business use only!

23. Queues Group Projects: projects@bren Registration & Scheduling & Course Support Issues: scheduling@bren Computing Software & Hardware & Lab Issues request@bren Building/Space/Sustainability brenhall@bren Web webmaster@bren Inform or request distribution of newsworthy info media@bren Note: info about queues can be found on the web at services/administrationqueues

24. random@bren Need to voice your opinion, announce a party, sell something, find a ride, etc –random@bren Use of other aliases not appropriate Don’t say anything over random@bren that you would not want the world to hear or may reflect poorly on you, others in the Bren community or the community itself Some alumni are on random– they may be your future employer (or not!)

25. Scheduling Meetings Schedule meetings that involve the Dean (Ernst) or Associate Dean (John) via the Dean’s Assistant = Doris Bleecher (doris@bren) Schedule meetings with Assistant Dean and other staff members directly By and large Deans have open door policy but they are very busy so if it is important and time sensitive you probably want to schedule a meeting Direct scheduling of faculty with Corporate Time not advisable without their permission Email first; follow-up after reasonable amount of time with 2nd email if no response

26. Room Scheduling Student “schedulable” rooms –Bonsai (BH 4402) –Visitor Center (1 st floor) Use Corporate Time to schedule Instructions how to do this at Services/ASAInstructions All other rooms scheduled centrally using scheduling@bren Bren staff will not schedule group project or other students meetings in other rooms unless there is a special circumstance, or it is a special group project stakeholder meeting or a group project review meeting

27. Bren School Events Event calendar on web (menu/events & media)Event calendar Emails/email flyers –Non-public events distributed through all@bren –Open events distributed through bren-alertsbren-alerts Email list serve to announce bren events You’ve automatically been subscribed We do not allow any flyers etc to be taped to any Bren Hall surface (except bulletin boards) Also, it is important to follow campus rules for proper posting in other campus locations (regulations located as Associated Students Office in Multicultural Center –If you have something appropriate for announcement, please send it to media@bren for distribution

28. Emergencies/Safety Dial 9-911 from campus phone University police = 893-3446 or just 3446 from campus phone Don’t hesitate to report anything or anyone that looks suspicious Dial 893-2000 or just 2000 from campus phone or pick up red emergency phone (one between Bren and MSI near road) for Community Service Organization (CSO) early am/late pm escort service If alarm sounds, you must vacate building –vacate because dangerous chemicals are used in Bren –Police have ticketed people caught in the building during an alarm even if it is an advertised drill –Meet on lawn between Bren and Harold Frank Hall

29. Graduate Student Health Insurance (GSHIP) Enrollment is mandatory for all graduate students. For more info, check out the Student Health Services websitemore info –http://www.studenthealth.sa.ucsb.edu/insurance/index.asp Coverage effective from 9/2008 -9/2009 without a break in service. There is no need to re-apply after one year All incoming Bren students received coverage effective at 12:01 am on September 1, 2008. Students who have dependents are required to apply quarterly. Contact Student Health Services at 893-5361 for further details on dependant health coverage

30. Financial Matters Myth: You will be paid as a teaching or research asst if you go to graduate school Generally, only true for those pursuing a PhD in science or engineering Highly unlikely that you will be able to fully finance your education this way Only a small percentage of MESM students secure a position and rarely for all 6 quarters Most MESM students fund all or a significant portion of their education with loans or savings Loans and Financial Aid: http://www.finaid.ucsb.edu/ –Handled by University’s Financial Aid Office not Bren

31. Financial Matters, con’t. First, the Big Question… Will you have enough time to work? The MESM program is FULL-TIME and nearly all consuming You should expect to be engaged in school work a minimum of 40 hours/week and at times more Some students have successfully managed up to 20 hours/week Most say < 10 is max Some say no time for any!

32. Teaching Assistant Positions Detailed info about TA positions on Graduate Division’s websiteTA positions 1) Provides partial fee remission –Covers GSHIP and most of fees but not out-of-state tuition 2) Provide salary –approx. 5K per quarter for 50% (20 hours) time position Bren has NO TA positions for MESM student since we don’t have an undergraduate program –The few TA positions we have our for PhD students to TA MESM classes –University rules don’t allow MESM student to serve as TA’s for their peers

33. Teaching Assistant Positions, con’t. May be opportunities in other departments although they will give priority to hiring their own graduate students –EEMB, MCDB, Chem, ME, Global Studies, Law and Society, Writing Program, various language programs, rarely Geol, and Geog It’s your responsibility to explore and pursue; in order to do this, go directly to the dept and explore who you should talk to (contact person varies from dept to dept) We have no power to give or get you a position in another department Most likely opportunity is Environmental Studies (since they don’t have a graduate program) –Normally, appoint all TA’s for year in spring –So… probably limited, if any, opportunity this year

34. Research Positions Detailed info on Graduate Division’s websiteinfo Funded by extramural contracts and grants secured by faculty It’s entirely their decision who they hire; “administration” can’t award these positions Most research positions filled by PhD students Often link between the research that needs to be done for the grant and what the PhD student GSR is doing for their dissertation 1) Graduate Student Researcher (GSR) –Salary + full fee/tuition/GSHIP payment –High level and fairly independent work 2) Student Assistant (SA) –Hourly wage only –If faculty hire MESMs to help with research, it is usually as a student assistant

35. Work Study If you filed a FAFSA and received financial aid, some of it may be in the form or work study Many positions on campus are directed exclusively to those with work study See Financial Aid website for further information: https://www.finaid.ucsb.edu/workstudy/Recipients/StudentGuide/ TableOfContents.asp https://www.finaid.ucsb.edu/workstudy/Recipients/StudentGuide/ TableOfContents.asp

36. Other Employment Employment at Bren –Normally announced over email –Work study favored Employment on campus –Kiosk Listing (UCSB Student Jobs and Careers)Kiosk Listing (UCSB Student Jobs and Careers http://kiosk.ucsb.edu/MoneyAndJobs/JobsCareerResources.aspx –Work Study Job Board http://www.finaid.ucsb.edu/index.asp –Student Affairs Student PositionsStudent Affairs Student Positions http://www.sa.ucsb.edu/studentstaff/studentpositions.asp –Current UCSB Employment BulletinCurrent UCSB Employment Bulletin https://jobs.ucsb.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1221053031274 Employment off campus –Career Center will send out announcement over email when they are contacted by employers –Gaucho Link http://career.ucsb.edu/students/gaucholink.html

37. Bren School Awards Bren School Fellowships/Prizes –Recruitment incentives; awards for 1 st year only Award will be credited to your BARC May not show up on BARC until 1 st day of classes, Sept 25th Used to pay fees/GSHIP/Tuition (non-taxable) first and any extra beyond that paid as stipend (taxable) –Stipends disbursed via hard copy check by the Billing Office in SAASB –Awardees that secure a TA position (or GSR) must inform Student Affairs Office (gradasst@bren) Award must be deferred to another quarter or changed from fee payment to stipend (since TA/GSR covers most of fees)

38. Bren School Awards, con’t. Financial Award Opportunities in the 2 nd year –Doris Duke Conservation Fellows 5-6 fellowship providing fee/GSHIP/tuition in 2 nd year plus a $5,000 stipend to help with the cost of a summer internship (and a few other benefits) Application/guidelines for 2008-09 will be announced by the end of October and posted on web –Fee Fellowship One quarter of full or partial fee payment Only eligible if you have filed a FAFSA and have demonstrated need (University requirement) See fee fellowship guidelines/application for last year on web (Services/Student)guidelinesapplication Application/guidelines for 2008-09 announced in spring and posted on web; applications due mid-summer

39. Bren School Awards, con’t. Other Financial Opportunities –Internship Funding (20-30K per year) Apply in winter/spring Career Office will send out information and application over email –Conference Funding (10K per year) Apply throughout year Application on web at Services/ASAApplication Priority given to those presenting papers and posters Everyone should file a FAFSA!! (Mar 2) in their 2 nd year; many funding possibilities require this!

40. Thank you for your time and attention! Questions?