1. Integrated Logistics Management System (ILMS) for Interagency Committee on Property Management July 28, 2005

2. eLogistics for the Department of State 2 A genda ILMS Background Asset Management Benefits Next Steps

3. eLogistics for the Department of State 3 What is ILMS? ILMS (Integrated Logistics Management System) – a global logistics solution for the Department of State. Provides modern and standardized functionality for an end-to-end supply chain for worldwide requisitioning, procurement and contracting, warehouse management, transportation, property management, customer support and process management.

4. eLogistics for the Department of State 4 Employee Base

5. eLogistics for the Department of State 5 Why Did We Need ILMS?

6. eLogistics for the Department of State 6 Logistics Reengineered Warehouse consolidation Expedited Logistics Program (ELP) Purchase card On-line catalogs Consolidated logistics function for DoS Customer Advocate Cross-functional teams Technical/business training Customer focus Mission identification Creating a culture for change Performance measurement Strategic/business planning Benchmarking Customer involvement

7. eLogistics for the Department of State 7 Missing Piece of the Puzzle State-of-the-art technology is critical to achieving the efficiencies identified in the reengineering efforts. Acquisition Management Ordering Procurement Distribution Asset Management (aka Property Management) Material/Property House Effects Determine Agency Needs Decide What to Requisition Obtain Authoriz- ation Research Markets Identify Sources Complete Requisition Obligate Funds Receive Service or Asset Transport Authoriz- ation Fulfill Require- ments Transfer Assets Inspect and Accept Identify Ownership Data Mgmt Reporting Accept Accountability RAPS WWRS EAPCS WWPDS PRSM SACONS (A/FBO) SACONS (DTS-PO) SACONS (A/OPR/ ACQ) SACONS (RPSO) BONN CLAIMS STATS NEPA RIA PAMS TMS Stock Control AVIS MSE/DPM WAN/ERS SACONS (RPSO) MIAMI BOM WPAS The past environment had 20 stand alone systems that did not support our business needs. Because these systems did not share data, they were resource intensive to maintain and operate. SARS LMIS

8. eLogistics for the Department of State 8 A Global Logistics Solution Uses Commercial Off the Shelf products to integrate the logistics supply chain Makes data accessible across the supply chain Modernizes and streamlines business processes Measures performance Integrates financial and logistics systems

9. eLogistics for the Department of State 9 ILMS Components

10. eLogistics for the Department of State 10 Asset Visibility Performance Measurement Data Managers Dashboard Integrated Data for Better Decision-Making Automated Department-Wide Reporting Asset Visibility Performance Measurement Data Managers Dashboard Integrated Data for Better Decision-Making Automated Department-Wide Reporting Automated Requisitioning Electronic Catalogs Integration with Finance Purchase Card Management with Automated Reconciliation Status at Desktop Faster Delivery Automated Requisitioning Electronic Catalogs Integration with Finance Purchase Card Management with Automated Reconciliation Status at Desktop Faster Delivery Program Benefits Eliminate Redundancies eCommerce Integrated Supply Chain Best Practices Standard Tracking Number Reduced Cycle Time Reduced Costs Demand Forecasting Eliminate Redundancies eCommerce Integrated Supply Chain Best Practices Standard Tracking Number Reduced Cycle Time Reduced Costs Demand Forecasting

11. eLogistics for the Department of State 11 Full Deployment 200220032004 Pilot Ariba/ Procurement Desktop (PD) Pilot – Regional Procurement Office Frankfurt Germany Asset Management Pilot – Embassy London DPM Pilot (classified facility) DPM (non-classified facility) Ariba to Domestic Bureaus PD to AQM Receiving and Shipping to Warehouses Inventory to Springfield Warehouses Asset Management for Motor Vehicles & Central WPAS Inventories Asset Management Domestic Bureau Pilot Motor Vehicle Survey DPM Overseas Pilot Ariba Overseas Pilot Ariba Catalogs – 2 service catalogs 2005 Completed Deployments Ariba/PD to Patrick AFB, RPSO-Florida, and Florida Regional Center DPM Overseas Deployment Asset Management to Domestic Bureaus EPM Pilot with DPM Transportation Pilot Implementation of additional Ariba catalogs

12. eLogistics for the Department of State 12 Agenda Asset Management ILMS Background Benefits Next Steps

13. eLogistics for the Department of State 13 Department of State Assets Department of State tracks a wide variety of property around the world. IT/ Telecommunications Vehicles Heritage Assets Furniture Department of State Assets

14. eLogistics for the Department of State 14 Worldwide Property Accountability Systems (WPAS) - Property application that tracks IT and secure communications equipment at overseas posts and program offices. ILMS Asset Management (AM) Centrally located, web-based application designed to handled all the department’s assets regardless of location or type. A/LM Property Management Applications Automated Vehicle Information System (AVIS) - Property application that tracks program vehicles at overseas posts. Nonexpendable Property Application (NEPA) - Personal property application that tracks administrative and residential property at overseas posts and domestic sites.

15. eLogistics for the Department of State 15 Asset Management Deployment Progress

16. eLogistics for the Department of State 16 Asset Lifecycle at Department of State

17. eLogistics for the Department of State 17 Program Integration CAPTURES: Asset Business Unit Geographic Bureau Profile ID Description Item ID Manufacturer Quantity Cost Fiscal Data Procurement CAPTURES: Asset ID Manufacturers Part Number Serial ID (if included on asset) Tag Number (when applicable) Location Code Acquisition Code Replacement Date Warehouse/ Receiving/ Transportation CAPTURES: Asset Status Tag Number (when applicable) Location Code change Custodian (if applicable) Property Management

18. eLogistics for the Department of State 18 ILMS Portal Logon Page

19. eLogistics for the Department of State 19 ILMS Portal

20. eLogistics for the Department of State 20 Asset Management Home Page

21. eLogistics for the Department of State 21 Scanners Provides onscreen validation and reconciliation of assets Option of performing a detailed or simplified physical inventory Updates made to assets on the scanner are automatically uploaded at the completion of the reconciliation process

22. eLogistics for the Department of State 22 Agenda ILMS Background Asset Management Next Steps Benefits

23. eLogistics for the Department of State 23 Automatically populates Asset Shells for items procured through ILMS Automates Disposal Authorization and Survey Reports Provides extensive audit trail through unique Asset ID Automatically depreciates capitalized assets Provides real-time inventory reconciliation Automated financial integration Key Features

24. eLogistics for the Department of State 24 Follows all Federal and DoS regulations Standardizes business processes Supports Property Management reporting Allows world-wide access Eliminates redundant data entry Increases visibility of excess property Provides detailed disposal and reinstatement records Property Manager Benefits

25. eLogistics for the Department of State 25 Agenda ILMS Background Asset Management Benefits Next Steps

26. eLogistics for the Department of State 26 Future ILMS Deployment Schedule 200520062007 Asset Management to Domestic Bureaus (replacing NEPA) DPM Overseas Deployments Expanded implementation of Ariba Pcard purchasing Pilot of Asset Management Integration with other Department systems USUN Deployment Upgrade of Ariba and Procurement Desktop; GFMS Integration Transportation Full Deployment Overseas Pilots of Ariba and Asset Management Full EPM Implementation Secure ILMS Integration with other DoS Systems Continued work with US AID Overseas Deployments of Ariba and Asset Management Phase 2 Integration with GFMS (Merge of GFMS and RFMS)

27. eLogistics for the Department of State 27 Upcoming Capabilities of PeopleSoft 8.9 Enterprise Asset Management to include: –Centralized repository to handle all asset classes (i.e., IT, property, plant equipment) –Complete history of acquisition details, maintenance history, and cost history –Enhanced warranty tracking equipment cost analysis, hazardous materials flag, self-service requests, preventative maintenance –Extends GL and multi-GAAP functionality Book codes enabling users to handle multiple GAAPs within the same ledger Automates Impairment of Assets process through use of Impairment Worksheet. Define cash generating units IT Asset Management to include: –license usage and contracts statistics –reconcile physical and financial data against asset repository –performs automatic inventory of items on the network Real Estate to include: –space management –lease administration –property taxes –budgeting and forecasting

28. eLogistics for the Department of State 28 For More Information Contacts: Joe Howard howardj3@state.gov Dan Young youngds@state.gov ILMS@state.gov