1. Planning for Preservation July 2005 Pat Morris

2. Current Efforts Improved quality of commercial binding Basic book repair to prolong the life of materials Emergency Response and Disaster Mitigation Plan Streamlined the brittle books program to review more items Preparation of items for PASCAL with shrink wrap

4. Heckman bindery Our Guarantee –In the pursuit of better bookbinding, better service is an integral component. Along with the same Heckman Bindery tradition that has always guaranteed high quality and excellent service, we now also guarantee Complete shipments –Heckman Bindery guarantees that your entire shipment will be returned complete to you in a timely manner. Any volumes that do not arrive, due to an error by Heckman Bindery, will be bound free-of-charge. Lifetime of Use –Heckman Bindery guarantees our binding for a lifetime of use. If our binding does not stand the test of time, your volume will be rebound or repaired at no cost to you.

5. Book Repair

6. Emergency Planning

7. Brittle Books Program

8. Preparation of Materials for PASCAL

9. Assessment Program Building surveys –Norlin Library –Disaster planning for all libraries Environmental Monitoring Program –Done in cooperation with FacMan’s re- commissioning of the building –Windows study by architect to improve building envelope –Gas tracer test by Engineering Grads –NEH grant proposal developed for 2006

10. Building survey Revelations We found a number of potential hazards, including plants growing up next to the building, potential flood sites, some security issues. By working with Facilities Management in its efforts to save energy, we found a lot of ways to save energy and improve environmental conditions for the collections

13. Environmental Monitoring Facilities management used our environmental data to help re-commission the HVAC in the building—improving conditions for the collections We learned a lot about where the problems were and pointed out the needs of the collection

15. A complex system The process allowed us to map out all the air handling equipment in Norlin There are 18 air handlers that govern collection areas Our data loggers showed FacMan how well their equipment was working in many areas of the collection

18. Expanding the Program We plan to expand the environmental monitoring program to other branches We have three Pinnacle data loggers that record and download the environmental data directly to the internet; anybody can check the conditions from any computer. The Pinnacles will notify us when a problem occurs

20. Pinnacle ID/TRH Name: KrochVault Local PC Time: Mon May 30 17:29:58 2005 Temp 80°F 69°F 60°F Last 100 pts GMT23:0023:30 RH 50% 43% 30%

21. Assessment of Collections Why do the assessment of collections?

22. Library collections are a permanent asset of the university

23. How Will We Do It? Highly specialized and carefully designed instruments, used by highly trained experts

24. Statistical Sampling Examine various strata in the collections Use the Innovative inventory module 95% confidence of accuracy

25. Information Gathered Examine each item for general condition, use, recommended treatment option Types of damage –Environmental –Inherent vice –Use Types of treatments recommended

26. Current Options Commercial Binding options Archival photocopy Basic repairs Off-site storage

27. Other Possible Options Digitization or microfilming More advanced repairs Conservation treatment Mass deacidification

28. Compile the data Review by bibliographers and collection development Calculate the extent of need Calculate basic costs of procedures Suggest priorities for preservation

29. Types of things we expect …

33. There’s the unexpected …

34. Why are we doing this? Directive from the review panel Comparison of our program and needs with other ARL libraries Influence of electronic resources and push for digitization