1. Workplace Messages Madeline Mercado Voelker mmercado@mtu.edu Peter A. Larsen palarsen@mtu.edu

2. Does the use of space matter?

3. Where would you rather attend a dinner party?

4. Use of Space Community University Building Office

5. Use of Space-Questions to Consider Who makes decisions about how each space is used? What is the importance of the decisions? Who is affected by these decisions? How do we balance private rights against public interests?

6. Stereotyping What does your space say about you? Personality researcher Sam Gosling (University of Texas, Austin) studies the signals workplaces (and bedrooms) send about people—and how accurate these signals are. Studies published in Psychology Today  Available online: http://homepage.psy.utexas.edu/homepage/faculty/Gosling/reprints/ JPSP02-Roomwithacue.pdf http://homepage.psy.utexas.edu/homepage/faculty/Gosling/reprints/ JPSP02-Roomwithacue.pdf

7. Stereotyping What does your space say about you? The results? “…an observer who has briefly examined an individual’s living or working environment will form impressions that are remarkably consistent with other observers’ impressions…” “…Furthermore, those impressions are often accurate.”

8. Let’s play: The office stereotyping game!

9. Stereotyping: Plants & Foliage Survey Says: Well cared for plants indicate someone who plans to stay.

10. Stereotyping: Post-it Notes Survey Says: Over-reliance on Post-it notes is a sign of being overwhelmed.

11. Stereotyping: Who’s Got the Time? Survey Says: Those who “get it done” are often time-conscious. “Clock lovers are often meticulous and hard-working.”

12. Stereotyping: Family Photos Survey Says: Interpretation is divided: Some say family photos are a status symbol, others say a “genuine reminder of loved ones.” If displayed toward guests: status symbols. If displayed toward office owner: personal reasons.

13. Stereotyping: Candy Bowl Survey Says: Not only candy—anything to “lure” others to your workspace. An indication of an extrovert.

14. Stereotyping: Motivational Plaques & Posters Survey Says: This person is engaged in their job and wants to stay engaged.

15. Stereotyping: Posters of Celebrities or Historical Figures Survey Says: Indicates values and aspirations.

16. Stereotyping: Personalization Survey Says: Level of personalization indicates and individual’s level of security in their environment—they are comfortable enough to make it their own.

17. Stereotyping: Empty Desk Survey Says: Barren workspaces indicate a worker who has little status in the organization and who probably isn’t dedicated to his/her job.

18. Stereotyping: Tidiness Survey Says: Psychologists say this personality trait is hard to change. A neat & organized workspace indicates a neat and organized person.

19. Messages From Your Workplace What messages are received by others? Another study:  Poor housekeepers received lower ratings on measures of Agreeableness, Conscientiousness, Intelligence, and Femininity  Poor housekeepers received higher ratings on measures of openness and Neuroticism. What message does your workspace send to you? How does it make you feel?

20. Your Work Space 70-90% American workers personalize their workspaces Two Primary Issues to consider  Productivity-does your space help or hinder your productivity? Be honest. Ask others to give you an objective opinion.  First impressions-as the previous studies suggest, housekeeping is a cue utilized in environmental impression formation.

21. A real-life example: An email from a supervisor at the Natural Resource Group, in Minneapolis, MN  "Rich, I noticed that there is a deer head in the office next to you. Is it yours? If not, do you know whose it is? If it is yours, I will need you to keep the light off in that office and close the door as we have auditors touring the offices today. Also, if it is yours, you will be taking it home with you tonight, correct?”

22. Michigan Tech Examples (now is the time you should start to get worried…wondering if we took a picture of YOUR office)

23. Examples from our campus

24. More examples

25. Examples, continued

26. Do you want to change your space?

27. 5S Technique Sort / Seiri/ Housekeeping  Eliminate unnecessary items from the workplace Set In Order/Seiton/ Workplace Organization  Efficient and effective storage methods Shine / Seiso/ Cleanup  Daily follow-up cleaning is necessary. Eliminate the clutter. Standardize/Seiketsu/Keep Clean  Develop easy-to-follow stardards and develop a structure to support them Sustain/Shitsuke/Discipline  This is by far the most difficult S to implement and achieve – why? Human nature is to resist change.

28. Practical Suggestions Find a Friend!  “Accountability breeds responsibility.” –Stephen R. Covey Plan a regular time. You don’t do what you don’t schedule. Be realistic. Use a timer. You can do just about anything for 15 minutes. Remember: Everything got where it is because someone put it there. Change your daily patterns. Electronic Filing: Reduce the clutter!

29. Do you feel like you can’t change? Would you rather not change?

30. Is a Messier Desk Better?

31. Even if you see yourself as a creative genius who thrives in a messy environment, chances are your co-workers and students don’t see your area the same way!

32. For more information: “How to Organize Your Desk”  http://www.bremercommunications.com/How_To_Organize_Your_Desk.htm 5-S  http://en.wikipedia.org/wiki/5S A fun iVillage.com quiz:  http://quiz.ivillage.com/home/tests/workplacesez2.htm “How to Organize Your Desk and Keep it Organized”  http://www.bremercommunications.com/How_To_Organize_Y our_Desk.htm