1. Why use Filters A filter will show you just the rows that match what you want to see A filter will show you just the rows that match what you want to see For example, you want to see only the people that match yes on their eligibility, then you would turn on AutoFilter and select yes in the eligibility column For example, you want to see only the people that match yes on their eligibility, then you would turn on AutoFilter and select yes in the eligibility column

2. First thing to do is select row 3 First thing to do is select row 3 Left click on the box with the number 3 in it in order to highlight row 3 Left click on the box with the number 3 in it in order to highlight row 3

3. How to turn on AutoFilter On the tool bar, click on Data, select Filter and click on AutoFilter On the tool bar, click on Data, select Filter and click on AutoFilter Tool Bar

4. When AutoFilter is turned on, you will see the drop down box in the lower right corner of each cell in row 3 When AutoFilter is turned on, you will see the drop down box in the lower right corner of each cell in row 3

5. Let’s say we want to look at just the person’s eligibility that matches yes in column 41 (excel column AR) Let’s say we want to look at just the person’s eligibility that matches yes in column 41 (excel column AR) With AutoFilter turned on, go to column 41 and click on the drop down box With AutoFilter turned on, go to column 41 and click on the drop down box

6. In the drop down box, you will see yes listed In the drop down box, you will see yes listed Highlight and click on yes Highlight and click on yes

7. Just the Eligibility matching yes is listed Just the Eligibility matching yes is listed Notice the row numbers are blue and not in consecutive order Notice the row numbers are blue and not in consecutive order

8. Here is the list of people with Eligibility matching yes Here is the list of people with Eligibility matching yes You can filter on this list again You can filter on this list again Let’s say we want to see only the last name of River Let’s say we want to see only the last name of River

9. Click the drop down box for the last name Click the drop down box for the last name Highlight and click on River Highlight and click on River

10. Right now we have a list of people matching the Eligibility of yes and last name of River Right now we have a list of people matching the Eligibility of yes and last name of River The easiest way to go back to the full list is to turn off the AutoFilter The easiest way to go back to the full list is to turn off the AutoFilter

11. Turning off AutoFilter On the tool bar, click on Data, select Filter and click on AutoFilter On the tool bar, click on Data, select Filter and click on AutoFilter The check mark means AutoFilter is currently turned on The check mark means AutoFilter is currently turned on When you click on it, the check mark and the menu will go away When you click on it, the check mark and the menu will go away Tool Bar

12. More on using auto filter can be found at: http://office.microsoft.com/training