1. Planning for Accessible Video and DVD Mark Harniss Center for Technology and Disability Studies University of Washington

2. Why Accessible Video? 10 million individuals in the United States who are blind or visually impaired. 1.3 million are legally blind. 10 million individuals in the United States are hard of hearing and approximately 1 million are functionally deaf. Increasingly video is being used to convey critical information on the web and in classrooms.

3. Why Accessible Video? Federal and state laws may require accessible video. Developing accessible video does not just benefit users with disabilities, but other users as well. Once a video is created it is difficult and expensive to go back and retrofit it to include accessibility options. It is always better to plan for all foreseeable uses and to prepare for all foreseeable audiences.

4. What are the features of an accessible DVD? Captioned Audio described If a menu driven DVD, then voiced menus

5. Captions Captioning involves synchronizing text with the audio content of a video. There are two types of captions (open and closed) and a third way for providing synchronized text in DVDs called subtitling.

6. Closed Captions Closed captions are stored in Line 21 of the vertical blanking interval (VBI) between the frames of a television signal. They require a decoder to display and can be turned on or off by the viewer.

7. Closed Captions All televisions larger than thirteen inches that were manufactured after 1993 in the United States are required to include a caption decoder. Closed captions will generally show up onscreen as white letters in a black box and should (must) depict all sound on the video not just speech (for example, music or children crying).

8. Open Captions Open captions are embedded in the video signal and are always on.

9. Subtitles The term subtitling is more confusing. The term is sometimes used to refer to foreign language subtitles on film, which are essentially open captions. However, DVDs provide another way of providing synchronized text called subtitles. Some people make the distinction that subtitles only display spoken words, not sounds.

10. Audio Description Audio description (AD), also referred to as descriptive video service (DVS), provides accessibility to individuals who are blind or have low vision by describing the people and actions displayed visually on the screen. Audio description must fit in between existing audio and follow on-screen action in a reasonable fashion.

11. Audio Description It must also attempt to describe all relevant visual features while not impacting the flow of the video. Describing scenes is a bit of an art and requires careful wording and high quality, professional narration.

12. Voiced DVD Menus DVD menus are generally not accessible to screen readers and must be voiced. Voicing require scripting, recording and programming.

13. Accessible DVD Demo

14. Accessibility and Video Development Often producers perceive that accessibility issues are merely technical and can be addressed in post-production after shooting has been completed. Actually, creating an accessible DVD requires that a producer juggle a complex set of factors that require decisions during all phases of video development. Defining work flow is critical

15. Creative Tension Does accessibility drive design or vice versa? Captions can block important information for individuals who are sighted. Presenting adequate audio description can take longer than the space required in a tightly edited, fast-paced video Ideal to achieve one version Do we optimize for one audience or create two versions?

16. Phases of Video Development Design, Pre-production, Production, and Post-production

17. Design The design stage involves planning the content and treatment, and scriptwriting.

18. Accessibility Decisions at Design Set up systems for capturing captioning content If non-scripted, plan for transcripts If scripted, consider including all relevant sounds in script

19. Pre-production The pre-production stage includes everything involved in getting ready to shoot video budgeting, selecting talent, arranging locations, and creating storyboards.

20. Accessibility Decisions at Pre- Production Storyboarding Include initial draft of audio description Although audio description should never interfere with the creative intent of a video, it may be worthwhile to consider where the descriptions will need to go in a video This allows you to plan for shooting and editing the video.

21. Accessibility Decisions at Pre- Production Storyboarding Include placement of captions Where will they go, what will they cover?

22. Accessibility Decisions at Pre- Production Pick a captioning and audio description service Get samples of previous work.

23. Accessibility Decisions at Pre- Production Plan for DVD menu programming and voicing What DVD options will be built into the menu? For example, a DVD might allow a user to choose video only, video with captions, or video with audio description and captions. Script and flowchart voice menus

24. Accessibility Decisions at Pre- Production Budget for additional costs related to accessibility features

25. Production The production stage involves all the details involved with actually shooting video shooting scenes, recording music and other audio, and developing graphics and animations.

26. Accessibility Decisions at Production Shooting Consider shooting wider to allow for captioning---more at bottom

27. Accessibility Decisions at Production Shooting If introducing individuals with onscreen text, allow space to ID (with video description) Either shoot subject cover shot (at least :20) or plan to intro each person with a graphic image (can be as long as needed)

28. Post-production The post-production stage involves taking the raw video and transitioning it to edited video includes logging and choosing shots, editing video, and programming the DVD

29. Accessibility Decisions at Post- production Logging Choose shots that allow for captions and audio description Long enough, enough space

30. Decisions at Post-production Editing Editing is often is where decisions about flow are made Tight editing and quick action can make it very difficult to insert audio description in the appropriate place. Consider opening up spaces

31. Accessibility Decisions at Post- production Make captioning decisions What type of captions? Where placed on screen? How deal with onscreen titles? Modify shot or move caption?

32. Accessibility Decisions at Post- production Review process Who will review adequacy of accessibility features? Consumers? When? Who will revise and correct?

33. Conclusion Many of the decisions to be made when developing an accessible DVD or video cannot be made at post-production, but must be addressed early on in the creation of the video in order to avoid unnecessary expense later in the project.

34. Resources Robson, G. D. (2004) Closed captioning handbook. Burlington, MA: Focal Press Creating Audio Descriptions for Rich Media http://ncam.wgbh.org/richmedia/tutorials/audiodesc. html Audio Description http://ncam.wgbh.org/richmedia/strategies/AD.php WGBH Captioning FAQ http://main.wgbh.org/wgbh/pages/mag/services/cap tioning/faq/sugg-styles-conv-faq.html