1. 1 PLANNED FUNDRAISING EVENTS Grantsmanship and Fundraising College of Public and Community Service University of Massachusetts at Boston ©2007 William Holmes

2. 2 CHOOSING EVENTS Consider assets Consider competing events Consider role in program mission Consider donor profile

3. 3 FITTING EVENT WITH ASSETS: 1 Lunches, Dinners, Meals Auctions Fairs and Festivals Benefit Concerts, Lectures, Presentations

4. 4 FITTING EVENT WITH ASSETS: 2 Walkathons, Tournaments, Contests, Sporting Events Home and Garden Tours Garage Sales, Bake Sales, Book Sales, etc. Beware Lottery Restrictions

5. 5 DEVELOP EVENT BUDGET Expenses Income Contingencies Donations Volunteers

6. 6 PLAN AND PACE EVENT ACTIVITIES Calendar of Activities Define Committees and Leaders Plan Promotion and Publicity Look for Corporate Sponsorship Opportunities Review Implementation Process

7. 7 PLAN FOR RISKS AND LIABILITIES OF EVENTS Check laws, ordinances, regulations, permit requirements Review safety plans and procedures Check insurance coverage Track and protect income

8. EXAMPLE EVENT SPREADSHEET 8 ACTIONPERSONDATECOMMENTS Reserve Location Mary12/1/2009Call DPW Confirm speaker John12/2/2009Call speaker Do InvitationsSam12/5/2009Get list, draft invite, get approval Make Decorations Helen12/9/2009Check closet for supplies Get FoodJohn12/10/2009Donations and Purchase Do setupMary, Sam12/11/2009Mary in charge Do cleanupJohn, Helen12/11/2009Recycle, John in charge

9. 9 EVENT WRAPUP Thank participants and volunteers Clean space Verify income Debrief staff and volunteers