1. FedEx Randstad Partnership Training
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FedEx Randstad Partnership Training
April 29, 2015 and May 7, 2015
Donna Kintz – Account Director
Ashley Crowe – Operations Specialist

2. sourceright Program Components Program Components Ad Posting
What ad posting provides
How it works
AdClub Portal instructions
Electronic Screening Tool
What the EST provides
EST instructions
Onboarding
What onboarding provides
Onboarding tool instructions

3. sourceright What the Ad Posting Provides Details of each posting
Station information
Application instructions
Audit for Billing
Analytics for FedEx management tracking and reporting by posting

4. sourceright How the Ad Posting Works Ad Posting
CRS navigates to the AdClub Portal at
CRS will specify ad posting information in the portal
Randstad Sourceright creates unique URL for each request

5. sourceright Ad Posting Sources Monster, CareerBuilder RSR posts
All other online ads
AdClub posts
Flyer, Walk-in document, Postcard
RSR sends the URL to AdClub, AdClub inserts the URL into a PDF and CRS prints OR
RSR sends CRS the URL and CRS prints at the DocStore
DOL
RSR sends CRS the URL / CRS places the ad
Newspaper, Billboard ads
Radio ads

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AdClub Portal

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AdClub Portal

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AdClub Portal

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AdClub Portal

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AdClub Portal

11. sourceright Electronic Screening Tool
eLearning Electronic Screening Tool Demo

12. sourceright What the Electronic Screening Tool Provides
Screening and management of 100% of the Driver candidates
At-a-glance view of all Driver candidate profiles
Web-based, remote availability
Allows action to be taken on individual candidates or groups
Unique URL for each posting
Allows interaction between Contractor Resource Specialists
Remote monitoring for CRM’s and Senior Managers

13. sourceright How the Electronic Screening Tool Works
Driver candidate views job posting
Driver candidate navigates to URL in ad and completes screening questions
If screening requirements are met, Driver candidate data is available in the Electronic Screening Tool
If screening requirements are not met, Driver candidate will receive electronic notification
FedEx logs into the Electronic Screening Tool to view candidate profiles
FedEx takes specific action on individual candidate or candidate groups
FedEx completes interview, Drug, Background and DOT screenings
If Driver candidate is selected for hire, FedEx marks candidate as “Placed” in the Electronic Screening Tool

14. sourceright Electronic Screening Tool
Once an ad has been requested by the CRS and delivered by Randstad or AdClub, the CRS will use the Electronic Screening Tool to view the candidate pool by accessing the website
CRS logs into the Electronic Screening Tool with the credentials that they created after receiving an invitation

15. sourceright Electronic Screening Tool
3. CRS selects the campaign that they wish to review
4. CRS reviews candidate profile
Old screenshot

16. sourceright Electronic Screening Tool
5. After reviewing candidate qualifications and resume, CRS can contact candidates individually or as a group by clicking “ Candidates” in the top right hand corner and selecting the desired recipients.
New screenshot

17. sourceright Electronic Screening Tool
6. After a subject and the body text has been entered and the recipients have been selected, click “Send Message” to send the to the candidates. The candidate listing is available as a document that is Excel compatible; this can be accessed by clicking “Export as CSV” in the top right hand corner of the candidate pool page
New screenshot

18. sourceright Electronic Screening Tool
7. If the campaign results in a candidate that will be sent an onboarding electronic enrollment invitation, that specific candidate needs to be marked as “Placed” in the Electronic Screening Tool when the electronic enrollment invitation is sent.

19. sourceright RSR Onboarding eLearning Onboarding Demo

20. sourceright What RSR Onboarding Provides
Electronic enrollment invitations to 100% of Driver candidates
Electronic completion of all Driver candidates enrollment documents
At-a-glance view of Driver candidates enrollment status
Web-based, remote availability
Elimination of paper documents

21. sourceright How RSR Onboarding Works
Randstad sends a link to individual users at the station to create login credentials for the RSR Onboarding Portal
Station initiates Driver candidate enrollment request through the RSR Onboarding Portal using the candidate’s address
Driver candidate receives an that includes a link to the Randstad enrollment
Driver candidate completes the enrollment electronically, including Section 1 of the eI-9
I-9 approver will receive an notification to complete Section 2 once the Driver candidate completes Section 1. Please note that if the I-9 approver has multiple drivers, he/she can check the status in the RSR Portal.
Station checks status in RSR Portal; if the enrollment status reflects “Hired”, Station schedules Driver for work

22. sourceright Onboarding Tool
Prior to the 6/1 launch, you will receive an from Randstad to set up an individual user name and password

23. sourceright Onboarding Tool
2. Access the website
3. Log in with individual user credentials

24. sourceright Onboarding Tool
4. Click on “RSR Onboarding”, select “Invite candidates”, and then click on “Add”

25. Sourceright Onboarding Tool
5. Complete required fields as displayed by * , select “I accept”, and click “Submit”

26. sourceright Onboarding Tool
6. In the menu section under RSR Onboarding, select “Client Manager Console”
7. Click on “Search” to review the hiring status for the station’s candidates

27. sourceright Onboarding Tool Client Manager Console Actions Tab
Link is good for 7 days
Manager can edit the address
Resend invite if not received (1x after initial link sent)

28. sourceright Onboarding Tool
Section 2 notification sent after the Temp Driver completes the enrollment

29. sourceright Onboarding Tool
Once you click the hyperlink, “Awaiting Section 2”, Section 2 will open for the desired Temp Driver

30. sourceright Onboarding Tool
Once logged into the Console, you will see Section 1 (non-editable) and the Temp Driver document selection, click “Next”

31. sourceright Onboarding Tool
Read the Verification statement and click “Next”

32. sourceright Onboarding Tool
Select the document(s) the Temp Driver provided and click “Next”
Temp Driver will provide 1 from List A or 1 from List B and C

33. sourceright Onboarding Tool
Enter document information and expiration date
Use paperclip to attach List A document directly into tool
**Do not choose unless you are provided only a receipt

34. sourceright Onboarding Tool Enter Issuing Authority of document
Acknowledge agreement with authorization statement
Enter the hire date and then click “Certification” to submit Section 2 of the I-9
Certification

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Process Flow

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TAD Expense Policy

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TAD Expense Policy

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TAD015e Form

39. sourceright Add receipts via fax, email or upload
Verify receipts in receipt bank
Create the expense report
Expense Access
Access Expense application from the same mypeoplenet logon
Available from web only (no mobile or tablet access)
Internet Explorer versions 7, 8 and 9 only (v10 soon)
Receipt Uploads
Fax, or File Upload – on-screen instructions for each
Image uploads in jpg, png, gif, tif (pdf is inconsistent), 4Mb limit
Expense Application available on web-only - Internet Explorer v7-9-10
Click here for video

40. Receipt displayed on left is linked to expense entry on right.
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Each expense transaction is tied to a receipt
Expense codes defined by your agency
Expense entry restricted to assignment effective dates
Receipt displayed on left is linked to expense entry on right.
Click here for video

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NEW: The expense report has been saved but not submitted for approval. Associate is able to edit or cancel the expense report if necessary. PENDING: The expense report is pending approval. Associate can view but not edit the report. APPROVED: The expense report has been approved. REJECTED: The expense report was rejected by the approver. The associate must modify and resubmit the report for client approval. REJECTED by AUDITOR: The expense report was rejected by the internal audit team. The associate must modify and resubmit the report for approval. If there is no dollar change to the report (e.g. just added receipts), the report for go directly back to Audit for review/approval vs. to the client first. SENT: The expense report was sent to payroll for processing.

42. sourceright Emails sent to approvers at scheduled times
Click on link to access application – no logon required
View summary or expand to see each expense transaction
View receipts for each transaction
Reject notifies employee to change and resubmit report
Option to create a pdf with receipts for Approver’s records
Click here for video

43. sourceright PeopleNet Training Links
If you have a “How-To” question, refer to the training links below.
Expense Entry:
Expense Approval:

44. sourceright Frequently Asked Questions
Q: Where can I find the Ad Club Portal
A: The AdClub portal can be found by navigating to
Q: How quickly will my ad posting be processed?
A: All ad postings will be processed within 2 business days. Please ensure ALL required information is entered in to the AdClub Portal to avoid any processing delays.
Q: Who do I contact if I have a question regarding the ad posting process?
A: Please contact Ashley Crowe at
Q: I have received my unique URL from Randstad. How do I access the Electronic Screening Tool?
A: Once you have received your login credentials for the Electronic Screening Tool, you can log in to the system: *For lost/forgotten user name, send to For lost/forgotten password, use Forgot Password feature on the Electronic Screening Tool site.
Q: How do I access Section 2 of the e-I9?
A: You can access Section 2 two ways. 1. Enter the Client Manager Console and search for the Driver candidate. 2. Once Section 1 has been completed by the Driver, click on the link found in the notification that you receive.
Q: How do I access the Onboarding Portal? A:

45. sourceright Contact Numbers & Websites
Manager: / Fax:
Talent: / Fax: Onboarding questions, Status, Payroll questions.
Landing Pages: (CRS)
(Station)
(Talent)
Randstad relevant documents, forms, and e-learning videos on RSR onboarding
process and I-9 completion.
RSR Onboarding URL:
Donna Kintz – Account Director
Ashley Crowe – Operations Specialist
Ad posting request, questions, escalations, etc.