1. JOINT OPERATIONS CENTER
STANDARD OPERATING PROCEDURES
(SOPs)
Welcome to Joint Forces Operations system overview
This briefing is “unclassified”

2. INNG Joint Operations Center SOP Overview
Organizational Chart
Shift Management
Battle Rhythm Report Matrix
Alert Notification
Information Flow
Mission Orders Process
Staff Journal - Reports
Standard Site Layout
Mission Tasking/Tracking - Mission Folder
Functional Area Responsibilities
Message Format - Specific Information Requirements W/(CCIRs)
SDO role – responsibilities
IR Submission
SITREP Submission
EOC/JOC Displacement
Emergency Generator Procedure
Operational Briefing / Updates
Risk Assessment / Safety
HLS Terrorist Threat Levels vs FPCON levels
Indiana OES Regions

3. JFHQ-J2/3 Mission Statement
The mission of the J2/3 is to coordinate and manage Military Support to Civil Authorities (MSCA) to protect the public safety of the people of Indiana; to provide direct command and control for assigned Weapons of Mass Destruction Civil Support Teams.

4. Mission Essential Task List (METL)
Establish and maintain communications with Governor’s Office of Emergency Services (OES), INNG Units/Organizations, appropriate military commands and appropriate federal, state, and local agencies.
Develop and implement emergency response plans for natural and man made disasters and emergencies.
Develop and manage Indiana National Guard Antiterrorism / Force Protection program.
Provide and maintain an Operations Data Center.

5. Mission Essential Task List (METL)
5. Deploy and recover INNG personnel and equipment in support of state emergency operations.
6. Provide command and control for two assigned Weapons of Mass Destruction-Civil Support Teams
7. Train to accomplish Directorate missions

6. Commander’s Critical Information Requirements (CCIR) Addresses
MSCA Operations
Federal Mobilizations
Federal Operations
State Mobilizations
State Operations
PIR’s - Primary Information Requirements
(EEFIs, Incidents & Accidents)
Threat Assessment When Applicable
IPB Homeland Defense / Terrorist Threat Assessment Requirements
Security Operations

7. JFHQ-PO Organizational Chart & Functional Areas
53rd WMD CST
WEAPONS OF MASS DESTRUCTION CIVIL SUPPORT TEAMS
Directorate
ORGANIZATIONAL CHART
J-1
ADMIN & FINANCE
PLANS & EXERCISES
J-3
OPERATIONS
J-4
LOGISTICS
J-6
COMMO & AUTOMATION
JFHQ-PO
DIRECTOR
DEPUTY FOR OPERATIONS
DEPUTY FOR RESOURCES
M-DAY DIRECTOR
DIRECTORATE SGM
J-2 INTELLIGENCE
(As of January 2003)
What are the WMD CST units in Indiana?
Do we have a Deputy of Resources and Deputy of Operations?

8. Shift Management
Shifts normally consist of 8 or 12 hours each. Directorates are responsible for providing representation (either in the JOC or on-call) as determined by the J2/3. Those directorate representatives include J1, J2, J3, J4 (Surface Maintenance), J6, J8, ANG, State AVN, JAG, PAO, State Comptroller. Representatives must be familiar with the functions of their respective directorates, and be capable of coordinating for and obtaining the support required by deployed units.

9. Shift Management
Shift changes will be conducted by J-Staff (J1, J2, J3, ect). Personnel coming off shift are responsible for thoroughly briefing the oncoming shift.

10. Shift Management
To maintain a sound battle rhythm throughout a given emergency operation, the below matrix outlines the standard time lines to follow for:
Shift Change Briefings
Staff Huddle
Ops & Intel Update
Commander’s Update Brief
Commander’s Conference Call
Report Time Line

11. Battle Rhythm Report Matrix

12. Alert Notification
Alert notification of directorate personnel for 24/7 operations. For quick contact numbers - SDO will take the appropriate action-notifying all the below listed personnel and or organizations:

13. ALERT NOTIFICATION OUR ALERT NOTIFICATION WILL NOT FIT ON THIS SLIDE
JOINT OPERATIONS CENTER (JOC) ALERT NOTIFICATION OF DIRECTORATE PERSONNEL FOR "HOT JOC"
DIRECTORATE
CONTACT PERSON
CELL PHONE
OFFICE PHONE
HOME PHONE
PAGER
THE ADJUTANT GENERAL
MG UMBARGER
ASST TAG
BG TOOLEY
ASST TAG ARMY
BG KIEFER
ASST TAG AIR
COL GOODWIN
JOINT FORCES CHIEF OF STAFF
1 Primary
COL HILL
38TH ID COMMANDER
MG VADNAIS
38TH ID SENIOR FTUS
2 Alternate
COL COPES
76TH INF BDE SENIOR FTUS
LTC GENTRY
76TH INF BDE
MAJ WESTFALL
219TH ASG COMMANDER
COL SCHLATTER
219TH ASG SENIOR FTUS
LTC PAYNE
81ST TROOP CMD CMDR
COL LIGON
81ST TROOP CMD SR FTUS
LTC DENTON
CAMP ATTERBURY CMDR
COL NEWLIN
AIR GUARD COMMANDER
BG CLEVENGER
122ND FIGHTER WING
181ST FIGHTER WING
J-1
LTC COERS
None
CPT MARCUSON
J-2/3
COL RICHMOND
LTC SHATTO
J-4
COL SMITH
(317)
(317)
(765) NA
LTC Liebrandt
(317)
(317)
(812)
J-5/7
LTC McCALLISTER
(317)
(317)
(812)
LTC RIGGS, J
(317)
(317)
(765)
J-6
LTC NELSON
MAJ MATHIEU
J-8
MAJ SEPRODI
(317)
(317)
MAJ FARLEY
(317)
(812)
STATE AVIATION OFFICER
LTC TOWNSEND
MAJ WINSLOW
PAO
CPT KOPCZYNSKI
LT MAHARRY
STATE PERSONNEL
COL ( R ) SHORTER
(317)
(812)
SURGEON
COL WILMONT
JAG
COL THOMPSON
CHAPLAIN
LTC GOLDEN
(317)
(317) IG
COL CARTER
FACILITIES AND ENGINEERING
COL NOEL
OUR ALERT NOTIFICATION WILL NOT FIT ON THIS SLIDE

14. Mission Orders Process
TRACSYS
(JOC staff)

15. Staff Journal - Reports
DA 1594 Daily Staff Journal

16. Standard Site Layout See pg T-5-H-1 of EOC SOP
DRAWN INTO THE SOP??
NEED LAYOUT OF JOC IN ELECTRONS
JOC Layout

17. Mission Tasking / Tracking & Mission Folder
Battle tracking can be described as collecting, processing and disseminating information, in all it’s various forms. More specifically, collecting from the many sources that provide information to the JOC, processing it into a useable format for the commander and staff, and not only disseminating it, but getting it to the right people at the right time.

18. Mission Tasking / Tracking & Mission Folder
The technique used in the Indiana Joint Operation Center uses assets available in the LOG / MAINT / MILPO / FACILITIES / AIR DIV / ARMY DIV sections and or directorates.
Collectively, the unity of effort that enables leaders to better communicate, coordinate, and performance.

19. Mission Tasking / Tracking & Mission Folder
Mission Acceptance: Emergency missions or changes to existing missions are received from OES via telephone followed document. Missions can be transmitted by FAX OR TRACSYS.

20. Mission Tasking / Tracking & Mission Folder
No personnel will deploy or change existing deployments without approval of the JFHQ-IN- JOC
Once accepted, operations staff personnel process missions as illustrated in attachment #4

21. Functional Areas of Responsibilities
J-1. Personnel Branch – Administrative & Finance: Provides current personnel strength, casualty statistics, and coordinates future personnel replacements and medical requirements.

22. Functional Areas of Responsibilities
J-2 Intelligence Section: Provides current and relevant intelligence to the Joint Operations Center, as well as to high-level leaders in the Indiana National Guard.

23. Functional Areas of Responsibilities
J-3 Operations Section: Responsible for Operations Section. Maintains Operations Section. Manages and controls the CST. Monitors current situation on the operations map, tracks the movement of adjacent units, coordinates the production of all tactical operations orders and the execution of those orders. Coordinate staff actions in support of MSCA operations.

24. Functional Areas of Responsibilities
J4 Logistical Section: Monitors and directly impacts current logistical requirements assisting with coordinating future needs of supply and services to all INNG/OES / Federal Disaster / Home Land Security mission-operations.

25. Functional Areas of Responsibilities
J-5 Policy and Liaison/Government Affairs Branch:
Ordinarily staffed by Director, Policy and Liaison/Government Affairs.
Responsible for interfacing with State and Federal political entities during emergency and non-emergency operations.

26. J-5 Policy and Liaison/Government Affairs Branch
Advises Director, Plans, Operations and Security with regards to any political issues that impact on operations.
Submits to the J3 the Policy and Liaison/Government Affairs Branch AAR prior to JOC inactivation.

27. Functional Areas of Responsibilities
J-6 Communications and Electronics Branch: Assists the J2/3 with responsibilities for the communications-electronic and automated data systems within the Directorate.

28. Functional Areas of Responsibilities
State Aviation: Provides prompt and accurate advice regarding Aviation and Safety issues to the Adjutant General and Commanders, to manage resources, to facilitate mission-ready aircraft to support Federal and State missions, and to provide the highest quality individual crew training.

29. Functional Areas of Responsibilities
Judge Advocate General: The mission of the Office of the Staff Judge Advocate is to serve as legal advisor to the, Headquarters staff, and commanders of the Indiana Army and Air National Guard units throughout the State rendering formal legal opinions, providing advice and counsel on major policies and interpreting statutes, regulations, and court decisions.

30. Functional Areas of Responsibilities
Public Affairs Office:
Provide input to the J2/3 regarding public affairs issues.
Intercept and respond to inquiries from outside press agencies.
Provide necessary press releases for mobilized units as necessary.
Provide JFHQ-IN-JOC 24 hour POC roster.

31. Message Format -
Joint Message Form - focal point of all critical information entering the JOC for dissemination of the information once it has been analyzed. Determining what information goes to a specific section within the JOC and what critical information must be passed to the Senior Officer on shift. Below are the specific sections of the joint message form which ensures all message information coming into & going out are kept in functional areas-- allowing RTO /Clerk to ask for required information if not provided.

32. Message Format
Journal Legend – Provides anyone basic codes of staff journal logging
JOC Primary Staff Distribution - Provides JOC staff specific - functional routing
Supporting Staff Distribution – Provides JOC supporting staff information required to meet day to day operational reports / requirements / assistance
DTG Message Received

33. Message Format
Staff Journal Entry Reference Number – (Functional or “Master Operational”)
JOC Joint Message Form- Distribution

34. Message Format
RFI & Message Plan Text – Provides JOC staff specific area to collect and respond timely. Regardless of assigned position, message traffic needs to be written down (clearly & precisely), so important information is not lost in the translation. Equally important, is how an individual asks questions pertinent for the mission and staff planning. The rule of thumb is as follows:

35. Message Format What – (Mission Scope, Purpose) S
Why - Activity Type & Duration A
Where (Location) L
Who (POCs-Support Agencies) U
Time (Duration-Start-Travel-On site Req’t) T
(Personnel & Equip Req’ts) E
Joint Message Form RFI Format

36. Message Format
J1 (PR) – Provides admin-personnel an area to record via- voice (Mission Specific) required format & totals by unit, site-location, duty status, and totals
Joint Message Form J1 Personnel Report (PR)

37. Message Format
Operational / Security / Threat – Provides any JOC personnel to record specific data taken via-voice -- broken up into six separate categories listed below:
IDS/JSIDS Alarm – Provides specific alarm activations (actions to be logged) SDO / Clerk must obtain site – Vault # - City – Person Calling – Activation Time Was call up list notified – If Unit unavailable SRCOM notified – Official Log Annotated to appropriate time/information

38. Joint Message Form - SIDS Alarm Format
Message Format
Joint Message Form - SIDS Alarm Format

39. Message Format Loss of Weapons / Sensitive Items
Death of INNG Member on Duty
Armory Break-In
INNG Aircraft Accident
Change of Arming Order / ROE
Accidental or Intentional Weapon Discharges
Any Potential WMD/Terrorist Incident-Threat
Actual or potential negative media involving the INNG
Aggressive / Hostile Action against INNG member on duty

40. Message Format
CST Notification (Mission Tasking) – Provides staff a specific area to collect the required data for CST deployment (CCIR)
Joint Message Form – CST Mission Tasking SITREP Format

41. Message Format
MSCA Mission Support – Provides staff a specific area to collect the required data for MSCA mission related tasking (CCIR)
SEMA
SEMA
Joint Message Form OES Mission Request SITREP Format

42. Message Format
Death Notification – Provides staff a specific area to collect basic required information to be forward to primary staff - Identify whether or not the soldier is on active duty status i.e., IDT, AT, ADSW, SAD, TEC, AGR, Other
If death has occurred to a active member by (hostile action, training accident, traffic accident, etc.) (CCIR)
Joint Message Form Death Notification Format

43. Message Format Bomb Threat – “Exact Wording of the Threat” (CCIR)
Questions to Ask – when, where, description-kind, what, why-person is calling
Document Caller’s Voice – accent – emotion – volume – irregularities
Callers Language -irritated – irrational-well spoken/educated-scripted
Background Sounds
Has local Law Enforcement been notified – who (specific)
Joint Message Form BOMB Threat SITREP Format

44. Message Format
Logistical Support / Equipment – Provides staff with logistical request specifically for MSCA/FEDERAL Mission support needed by unit.
Emergency Procurement Request for control number – given to unit & logged
Trouble shooting payment to vendors - to expenditures
Joint Message Form Logistical Support SITREP Format

45. SDO / Staff Duty NCO
Provides ARNG / ANG updates to JOC alert roster(s).
Coordinates and follows all movements of ANG aircraft and equipment.
Maintains a JOC staff journal and functional area staff journal.
Manages and coordinates ARNG / ANG information management support.
Submits input to the JOC incident journal.
Be prepared to brief or participate in briefing INNG leadership.

46. Serious Incident Report (IR) Submission
Incident Report (IR) – Provides staff a specific area to log initial information prior receiving the official CAL Form Incident Report within 24 hours – Types include: (CCIR)
Loss of Weapons / Sensitive Items
Death of INNG Member on Duty
Armory Break-In
DO WE HAVE SOMETHING LIKE THIS?

47. Incident Report (IR) Submission
INNG Aircraft Accident
Change of Arming Order / ROE
Accidental or Intentional Weapon Discharges
Any Potential WMD/Terrorist Incident-Threat
Actual or potential negative media involving the INNG

48. Incident Report (IR) Submission
Actual or potential negative media involving the INNG
Aggressive / Hostile Action against INNG member on duty
Joint Message Form – IR (Incident Report) Initial SITREP

49. SITREP Submission
SDO/NCOIC will create the JOC Initial SITREP

50. JOC Displacement Jump JOC
Jumping the JOC may be a requirement when the Joint Operation Center (determined by the J3) directly interfaces with OES Headquarters or is displaced for any reason. Purpose: to coordinate and participate in the Emergency Management Cycle.

51. Operational Briefings
XO – Battle Captain – SDO
Updates Current Situation
Addresses CCIRs over the last 24hrs by Exception
J2 – Intelligence
Weather – Next 48hrs (Effects-Concerns)
Solar / Lunar / River Conditions / Road Conditions
General Analysis of the Current Situation (Fire, Flood, Earthquake, etc)
Most Dangerous Course of Events
Most Likely Course of Events
Current PIR Review

52. Operational Briefings
J3 – Battle Captain - SDO
Operational Mission - Scope & Estimated Duration
Front Line Trace of unit (s) [ARC-View GIS or C2PC]
Current Mission Board Review
Activities last 24 hours & Projected Activities next 24 hours
Projected units planned for future mission activities
CCIRs – Address Specifically by Exception

53. Operational Briefings
SAO
Locations of State Aviation Assets
Current Mission Capabilities
Activities last 24 hours (Aviation Missions & support activities)
Projected Activities next 24 hours
Limitations due to Weather, Maintenance, Crew Rest, etc.
Priority of Support

54. Operational Briefings
SMO
Equipment Status (Recap of Total Equipment Deployed)
Equipment Capabilities by Exception (Units reporting below 80% OH Mission Capable)
Activities last 24 hours (OMS Missions & Support Activities)
Limitations due to (Maintenance, Cost, Man Hours, etc.)
Priority of Support

55. Operational Briefings
ANG
Location of Air National Guard Aviation Assets
Update Current Air & Ground Mission Capabilities
Activities last 24 Hours & Projected Activities next 24 hours
Limitations due to (Weather, Maintenance, Crew Rest, etc.)
Priority of Support

56. Operational Briefings
JAG
Legal Recommendations on Current Operation (s)
Restate ROE/RUF - Violation(s) by Exception
UCMJ Actions J1
Personnel – Current Strength, Pay and replacement operations
Address personnel LOD’s / Injuries or Health Issues
Personnel Related IRs (Incident Reports)

57. Operational BriefingsJ4
Logistic support Meal / Lodging Expenditures by Exception
Classes of Supply Issues (Brief by Exception)
Priority of Support
FACILITIES / DOIM / PAO / IG Brief Functional Areas by Exception if Required
XO / J3 / Battle Captain / SDO
Review of current issues needing action
Tasked to appropriate Staff / Organization w/End State

58. Risk Assessment / Safety
Definition. Risk management is the Army’s principal risk-reduction process to protect the force. The goal is to make risk management a routine part of planning and executing operational missions. Risk management is the application of systematic thinking to the problem of making military operations safer and more effective. The focal point of risk management is mission accomplishment while minimizing the effects of hazards that cause accidental loss of lives and equipment. The following tables are available to assist training units in developing their risk Management:

59. Risk Assessment / Safety
Risk Assessment Matrix (Table 1).
Risk Management Integrated Into Troop Leading Procedures & Command Estimates (Table1-2).
Integration of Risk Management Into the Decision Making Process (Table 1-3)

60. Risk Assessment / Safety

61. Risk Assessment / Safety
RISK MANAGEMENT
TLP & COMMAND ESTIMATES
Step 1: Identify Hazards
1. Receive the mission (Initial METT-T analysis)
2. Issue the warning order
3. Make a tentative plan
A. Estimate of the Situation
1. Detailed Mission Analysis
2. Develop Situation and COA
Step 2: Assess Hazards
Step 3: Make Decisions and Develop Controls
3. Analyze COAs (Wargame)
4. Compare COAs
5. Decision
B. Expand Selected COAs Into Tentative Plan
4. Initiate Movement
5. Reconnoiter
Step 4: Implement Controls
Step 5: Supervise and Enforce Controls
8. Supervise and Refine the Plan

62. Risk Assessment / Safety
MISSION RISK MANAGEMENT
DECISION MAKING PROCESS
1. Identify Hazards - Gather and analyze METT-T
facts to identify hazards most likely to result in
loss of combat power
2. Assess Hazards
A. Complete risk assessment for each course of action (COA)
B. Enter risk level of each COA as a decision
criteria
3. Identify controls and make risk decisions
A. Identify and select controls for hazards most
likely to result in loss of combat power
B. Make risk decision for selected COA - accept
residual risk level or evaluate decision
Implement controls
- Communicate and implement controls
- Integrate into paragraphs and graphics of OPORD
5. Supervise
- Monitor and enforce controls
- Revise as necessary
1. Receive mission
2. Gather and consider information
Complete mission analysis, restate mission, and issue planning guidance
Complete staff estimates
A. Develop/analyze/compare COAs (wargame)
B. Recommend COA5. Complete commander’s estimate A. Analysis of COAs (wargame)
B. Decision (select COA)
C. Concept of operation (Make risk decision and
select controls)
Prepare Plans/Orders
Approve Plans/Orders
Issue Plans/Orders
Supervise

63. HLS Terrorist Threat Levels Comparison to FPCON Levels
Homeland Security Terrorist Warning System
RED: Signifies severe risk of attack and may require the pre-positioning of especially trained teams, closing public and government facilities and monitoring transportation systems.
ORANGE: Signifies a high risk of attack, meaning the government should coordinate necessary security efforts with armed forces or law enforcement agencies and take additional precautions at public events.
YELLOW: Signifies an elevated condition meaning there is a significant risk of attack. Increased surveillance of critical locations and implementing some emergency response plans are called for.
GREEN: Signifies a low risk of terrorist attack.

64. HLS Terrorist Threat Levels Comparison to FPCON Levels
DIA Terrorist Threat Levels
(U/FOUO) HIGH: Anti-U.S. terrorists operationally active and use large casualty producing attacks. There is a substantial DoD presence and the Operating Environment favors terrorist.
(U) SIGNIFICANT: Anti-U.S. terrorist operationally active and attack personnel as their preferred MO or a group uses large casualty producing attacks and has limited operational activity. Operating Environment is neutral.
(U) MODERATE: Terrorists present but no indication of anti-U.S. activity. Operating elements favors Host Nation/U.S.
(U) LOW: No group detected or group activity is non-threatening.

65. HLS Terrorist Threat Levels Comparison to FPCON Levels
DoD Force Protection Conditions
FPCON DELTA: Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely. Normally, this FPCON is declared as a localized condition.
FPCON CHARLIE: Applies when an incident occurs or intelligence is received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this FPCON for more than a short period probably will create hardship and effect the peacetime activities of the unit and its personnel.
FPCON BRAVO: Applies when an increased and more predictable threat of
terrorist activity exists. The measures in this THREATCON must be capable of being
Maintained for weeks without causing undue hardship affecting operational capability,
And aggravating relations with local authorities.
FPCON ALPHA: Applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher FPCONS resulting from intelligence received or as a deterrent. The measures in this FPCON must be capable of being maintained indefinitely.
FPCON NORMAL: Applies when a general threat of possible terrorist activity exists but warrants only a routine security posture.

66. Indiana SEMA Regions
There are 3 Regions throughout the State of Indiana.
Coastal Region
Southern Region

67. QUESTIONS