1. Travel Advance Changes with the New Travel System March 26, 2009

2. Three general types of advances University employees traveling for university business. Student groups daily per diem needs. (Example: Athletic teams) Program operating costs. (Example: International Study Programs)

3. University Employees Encouraged to use the travel card for the majority of their expenses. Emergency cash needs will be available through the travel card at ATMs. 2.5% fee (min $2, max $30) for cash withdrawals. PIN number will be needed. Monthly cash limits will need to be determined. Bank closes cards after 18 months of non use. Less frequent travelers may use personal credit cards and be reimbursed. Work with the travel office to reactivate/reopen their accounts.

4. Student Group Per Diem New system will continue to allow for a request of an advance to be issued to an employee to distribute per diems to the student group.

5. Program Operating Expenses Will work with Treasury Services to evaluate all options available to fund the program. Wire Transfers Western Union Cash Pick Ups Prepayments Travel/Purchasing Card Usage Cash Advance