1. 1249 S. VINNELL WAY, SUITE 108 BOISE, ID 83709 PHONE: 877-471-2262 FAX: 208-947-3799 Email: casual_pay@blm.gov Website: http://www.nifc.gov/CPC/index.htm

2. The principal mission of the Casual Payment Center (CPC) is the delivery of excellent customer service in the cost effective and prompt processing of payment of casual hires for the Bureau of Indian Affairs (BIA), Bureau of Land Management (BLM), National Park Service (NPS) and the US Fish and Wildlife Service (FWS). Mission Statement

3. The Casual Payment Center Staff Kristy Valentine- BLM Center Manager Sandra Braseth-BLM Assistant Center Manager Amber Derby-BIA Government Lead Janet Cahill-NPS Government Lead  The Casual Payment Center is an Interagency Office consisting of four Government staff members.  During the peak season, the staff includes between 30 – 40 contract staff members (dependent on workload).

4. REGULAR BUSINESS HOURS: MONDAY – FRIDAY0730MT – 1600MT PEAK SEASON HOURS (DEPENDENT ON WORKLOAD): MONDAY – FRIDAY0730MT – 1700MT EXTENDED HOURS TO INCLUDE EVENINGS, SATURDAYS, SUNDAYS AND/OR HOLIDAYS ON AN AS NEEDED BASIS WITH AN EMPHASIS ON PROCESSING TIMESHEETS. CPC Hours of Operation

5. Customer Service Provided by the CPC Incoming Calls: Payment Status Address Changes Direct Deposit set up Lost Check inquiries Employment Verification W-2 inquiries Datamart Reports Forms Retained at the CPC: Federal & State Tax Forms (W-4, State Tax, & Tribal Exemption Forms) Direct Deposit Forms, Removal of Direct Deposit, and Address Change Forms OF-288’s submitted for payment

6. National Business Center Payroll Operations Division (POD) Customer service provided by POD: Child Support Tax Levies Garnishments W-2 Disbursement Customer Service contact numbers for Garnishments Numbers are split up by the First Letter of the Casual’s Last Name: First Letter of Last Name A-B(303)969-5665 C-F(303)969-7305 G-H(303)969-7483 I-L(303)969-7308 M-P(303)969-7306 Q-S(303)969-7310 T-Z(303)969-6341 Toll Free (800) 662-4324 (will be transferred)

7. Please help us protect the integrity, security and confidentiality of Privacy Act information. Sending Emails to the CPC: Please remember Personally Identifiable Information (PII) should not be sent via email. PII includes: Name, Social Security Number (including last four), Address, Bank Account information, Phone Number, Email Address, Date of Birth, etc. Social Security Numbers are confidential information and are protected by the Privacy Act of 1974.

8. Federal Form W-4 We do not use the worksheet on the form, only the information below the dotted line will be used for input. Exemptions expire on February 16, 2012. Taxes will default to Single/Zero upon the expiration date unless a current form is received. If blocks 3, 5, & 7 are not properly filled out, taxes will default to Single/Zero. The address must be the casual’s mailing address not the physical address. The Federal W-4 may be used for State Taxes. In order to update both Federal & State taxes, “State” must be indicated on the form.

9. Correctly completed W-4 claiming Exempt Form requirements to claim Exempt: Complete and legible first and last name. Complete and legible mailing address including city, state, and zip code. Legible 9 digit social security number. A marital status must be checked. “Exempt” written in block 7. Blocks 5 & 6 must be blank. Form must have a current year signature date. Smokey Bear 01/08/11 Block 3 -Marital Status is filled in. Block 5 is left blank. “Exempt” is written in Block 7. Current Year signature date.

10. Direct Deposit Form All fields must be legible and accurate. Account information must be entered in the proper fields. We do not accept voided checks in lieu of a completed form. If the form is incomplete or illegible, the casual’s profile won’t be updated and the form will be sent back. If a correspondence address is present in the system, payments will be sent as a Treasury check until a corrected form is received. Smokey Bear 118 W Smokey Bear Blvd Capitan NM 88316 5020000000 000000000 x x 123456789 987654321 Smokey Bear 01/08/11 Critical Fields to Review for accuracy

11. Social Security Number, Name, and Address is current, complete and legible. State followed by the 3 digit unit identifier for the location of hire. Only “Casual” should be checked when submitting time to the CPC. Critical Fields to Review Top Portion of the OF-288

12. Column Header Portion of the OF-288 BIA ExampleBLM ExampleFWS ExampleNPS Example Ensure the FireCode in block 3 doesn’t conflict with the FireCode listed in the Accounting Code. The Position Code must correspond with the AD Class listed in the AD Pay Plan. Critical Fields to Review

13. Date & Time Portion of the OF-288 This field is calendar year and should correspond with the work dates. Staff at the CPC cannot make changes to dates or start & stop times. For time past midnight (i.e. 2430), enter up to 2400 for the current day and 0030 for the next day. Time must be submitted in Military time and entered in 15 minute increments. The minimum compensable time allowance for each work period is 2 hours. Critical Fields to Review To submit Guarantee time: Ensure the actual hours worked are indicated and the remaining balance is clearly marked on a separate line. Guarantee

14. Remarks, Commissary, Time Officer Signature Portion of the OF-288 Critical Fields to Review The Time Officer Signature must be an original signature and preferably a color of ink other than black. Indicate if the casual is “Unavailable for Signature”. Enter the date, item, and amount for each commissary item. Commissary must be listed on the OF-288, it will not be taken from an attached commissary sheet. The remarks section can be used for the cost code, justification, and any additional information needed on the OF-288.

15. BLM Approved Cost Codes FUNCTIONAL AREA (15 digit) Sub-Activity (9 digit) ABC (6 digit) WBS (12 digit Work Breakdown Structure) Pay Code LF20000SP.HU0000L.F.SP.XXXX0000Suppression010 LF20000SP.HU0000L.F.SP.XXXX0000Wildland Fire Use010 LF20000SP.HT0000L.F.SP.AZA10000Training / Instructor016 / 017 LF20000SP.HT0000L.F.SP.MEAL0000AFS Dining Hall Deductions56A LF20000SR.HT0000L.F.SR.XXXX0000Severity010 LF20000ES.JS0000L.F.ES.XXXX0000Emergency Stabilization010 LF31020NW.JM0000L.F.HF.XXXX0000 Hazardous Fuels – Non-WUI, Prescribed Burn (RX) 013 LF31010WU.JW0000L.F.HF.XXXX0000 Hazardous Fuels – WUI, Prescribed Burn (RX) 013 LF6900000.XX0000LR.RF.RX1XXX00Reimbursable Code (Multi Yr)010 LF6900000.XX0000LR.RF.R11XXX00Reimbursable Code (Single Yr)010 LF6910000.HU0000L.R.RF.R11XXX00FEMA Reimbursable – Fire010 LF6910000.NY0000L.R.RF.R11XXX00 FEMA Reimbursable – Non- Fire 010 L97100000.RD0000L.X.SS.00000000Quarters Deductions55A EXAMPLE COST CODES AS SEEN ON OF-288Pay Code LLID990300 LF20000SP.HU0000 L.F.SP.XXXX0000Suppression010 LLID990300 LF20000SP.HT0000 L.F.SP.AZA10000Training / Instructor016 / 017 LLID990300 LF20000SR.HT0000 L.F.SR.XXXX0000Severity010 LLID990300 LF31020NW.JM0000 L.F.HF.XXXX0000Hazardous Fuels – Non-WUI013 LLID990300 LF31010WU.JW0000 L.F.HF.XXXX0000Hazardous Fuels – WUI013 LLFA340000 LF6910000.HU0000 L.R.RF. R11XXX00FEMA Fire010

16. CALENDAR FIVE-YEAR YEAR 2010 AVERAGE TOTAL NUMBER OF CASUALS 2,190 2,307 TOTAL NUMBER OF PAYMENTS 5,399 6,557 TOTAL GROSS AMOUNT$10,268,969 $11,521,584 BLM – CPC Processing Totals

17. PAYROLL RECORDS ARE MAINTAINED ON A CALENDAR YEAR BASIS AS OPPOSED TO FISCAL YEAR Calendar Year Payroll Records APPROVING OFFICIAL BATCH MEMO Date: ________________________Unit Batch Number*: __________________________________ (*Example: NM-BAP-2011-001) Batch Number – Make the number unique by adding the year to the unit batch number (Example: NM-BAP-2011-001) starting each January Datamart Reports – Fire Reports are created on a calendar year basis Casual Files – Records are stored on a calendar year basis

18. Please visit our website to help with your hiring needs. http://www.nifc.gov/CPC/index.htm

19. Things that can be found on our webpage: CPC Contact Information Current Hours of Operation Annual Reports Publications Procedures Forms AD Pay Plans Agency Memos Hiring Documents Links CPC Contact Information Current Hours of Operation Annual Reports Publications Procedures Forms AD Pay Plans Agency Memos Hiring Documents Links Not finding what you need? Please feel free to call us to help navigate through……or send us an email with comments or suggestions for the webpage.

20. We would like to invite you to come visit us….. Come for a tour, or even a detail to meet us and get a better understanding of the Casual Payment Center. To detail at the CPC, you will need prior approval from both the CPC Manager and your National Lead. To get the process started, you will find the CPC Detailer Form on our webpage under Forms. We look forward to meeting you!

21. We strive to provide excellent customer service!