1. Get Detailed with SAP Expense Planning Wayne Kirkendall Session Code 1610 GB Enterprises

2. Overview of Alpha Agenda Configuring and Using Personnel Cost Planning Cost Center/Cost Element Planning Configuration GuiXT Components Cost Center/Resource Planning Manager Training/Acceptance iTutor of PCP Our Business Requirments for Expense Planning

3. Alpha Overview Alpha Technologies was founded in 1976 to provide power supplies to the cable industry. These products, which still comprise a significant portion of Alpha's total business, provide critical power conditioning and emergency backup to cable television delivery networks. Rapid growth in global communications, and the critical connection between system power and overall network reliability, created a strong demand for Alpha's products across a wide array of communication applications. Today, Alpha Technologies is a leading supplier of power systems to the broadband communications industry. Alpha’s customer base includes major cable television system operators, telecommunication service providers, as well as some of the most progressive full-service communication providers. For more information go to www.alpha.com

4. Overview of Alpha Agenda Configuring and Using Personnel Cost Planning Cost Center/Cost Element Planning Configuration GuiXT Components Cost Center/Resource Planning Manager Training/Acceptance iTutor of PCP Our Business Requirments for Expense Planning

5. Expense Planning Requirements Eliminate in house Access Database system Leverage Central SAP database Reduce budgeting manager’s consolidation time Leverage in process employee master project Get away from centrally loading and managing spreadsheets or database extracts

6. Expense Planning Requirements Plan Certain Expenses by employee Initial Planning Requirements Personnel Costs: Salary/Wages, Taxes, Bonuses, Commissions Employee Related: Travel, Employee Development What we ended up doing Planned Personnel Costs by Position in PCP and transferred to CO Planned Employee Related Costs in CO

7. Final CO Reports

8. Overview of Alpha Agenda Configuring and Using Personnel Cost Planning Cost Center/Cost Element Planning Configuration GuiXT Components Cost Center/Resource Planning Manager Training/Acceptance iTutor of PCP Our Business Requirments for Expense Planning

9. General CO Versions

10. CO HR Planning Connection

11. Click to add text CO HR Planning Connection

12. Personnel Cost Planning IMG

13. Configuration Wizard

14. Integrate with Accounting?

15. Set Plan Source

16. Default Values

17. Evaluation Path

18. Employees/ Required Positions

19. Calculation Parameters

20. Authorization Check

21. Excel Integration

22. Completion Check

23. Table View of PCP Config

24. Wage Types

26. Wage Types Percentages

27. Wage Type Groupings

28. Effect of Percentage Wage Types

29. PCP Data Flow to CO 1) Data planned on a position level in infotype 1015 2) PCP Scenario Groups Created/Modified 3) Administration tool sends Scenario to Cost Centers Sales Manager CSRSales Rep Admin Sales Plan Scenario 1 SalesAdmin

30. PO13 – Maintain Position

31. PO13 – Change Cost Planning

32. Creating PCP Scenario Groups Projected Pay Payroll Results Basic Pay Actual Results Requires SAP HR Payroll Based on Infotypes 1015 & 1011 Based on Infotype 0008

33. Click to add text PP28 – Projected Pay Planning Basis

34. Assign Costs to Cost Objects

35. Assign Cost Object to Cost Center

37. Scenario Structure Plan Version – HR Plan Version not CO Plan Version Scenario Overall bucket that holds 1 or many scenario groups Scenario Group – Structure that contains the planned values

38. Release and Transfer to CO PP27 – Release Plan Scenario PP2U – Save/Cancel Plan Scenario

39. PCP Scenario Group Report

40. Overview of Alpha Agenda Configuring and Using Personnel Cost Planning Cost Center/Cost Element Planning Configuration GuiXT Components Cost Center/Resource Planning Manager Training/Acceptance iTutor of PCP Our Business Requirments for Expense Planning

41. KP65 – Create Planning Layout … One Entry Field Several Informational Fields Month Break Down Prior Year Plan Prior Year Actuals

42. Define Planner Profiles

43. Assign Planning Layout to Planner Profile

44. Assign Default Parameters

45. Integrated Excel Planning Layout

46. KP06 – Cost Center/Cost Element Planning

47. KP06 – Data Entry Screen GuiXT additons

48. Detailed Plan Entry Screen GuiXT additons

49. Detailed Distribution Screen GuiXT additons

50. Detail Expense Reporting No standard report for displaying detailed cost items Can be done in either ABAP query or Standard ABAP No direct link between detail planned item and actual posting

51. What I wanted to do… …was combine all three into one screen. Overall Cost Center Plan Detail Items Detail Item Distribution Need Input Assistant…More $$$

52. Script Files GuiXT Basics Components GuiXT – Included Input Assistant – $$$ Designer – $$$ Viewer – $$$ Storage Deployment

53. Script Files GuiXT Basics Components Storage Deployment Text File with GuiXT Syntax Manually written Generated with Designer

54. Script Files GuiXT Basics Components Storage Deployment Network SAP Web Repository Individual PC http://updates.guixt.com/docu/Webhelp/GuiXT_Pro file/doc_sapwr.html

55. Script Files GuiXT Basics Components Storage Deployment GuiXT.EXE GuiXT.INI Possible Registry Settings

56. Overview of Alpha Agenda Configuring and Using Personnel Cost Planning Cost Center/Cost Element Planning Configuration GuiXT Components Cost Center/Resource Planning Manager Training/Acceptance iTutor of PCP Our Business Requirments for Expense Planning

57. Resource Planning Provides quanity planning for cost elements Allows for standard rates to be set by planners Does not allow actual postings Allows for unique breakdown/rollup of cost elements

58. Setup master data item for resource Resource Planning Steps Assign to one specific Cost Element or Allow assignment to any Cost Element Assign Rates to Resources KP06: Extras -> Resource Planning -> Maintain Prices Planner profile:SAPR&R or create your own Plan Cost Center/Resource/Cost Element KP06 Planner profile:SAPR&R or create your own Need to have Access sequences and condition type defined in configuration

59. KPR2 – Create Resource Master Data Required Fields: Resource Validity Dates Resource Unit Name Optional Fields: Cost Element Plant Material Base Planning Object

60. KP06 – Plan resources / Set Prices

61. Set Resource Prices

62. KP06 – Plan resources / Set Prices

63. CO Planning Long Text Reporting Program Name: COOMDISPLAYPTEXTS

64. Overview of Alpha Agenda Configuring and Using Personnel Cost Planning Cost Center/Cost Element Planning Configuration GuiXT Components Cost Center/Resource Planning Manager Training/Acceptance iTutor of PCP Our Business Requirments for Expense Planning

65. Demostration of PCP via iTutor Manager Training/Acceptance Survey “It’s Excel, but it’s not Excel” Somewhat combersome Fragmented procedures

66. Thank you for attending! Please remember to complete and return your evaluation form following this session. Session Code: 1610