1. Create a Crowd @ Your Library
Community Expos and Events
Self intro and background/education
Karrie Wicks-Romero
Youth Services Supervisor
Southeast Regional Library - MCLD

2. Community Expo Queen Creek Branch
Variety of vendors here, outside sales only

3. Southeast Regional Library
Child Fair
Southeast Regional Library
Non-profit/no charge for services organizations and agencies only

4. What to Consider What kind of event do you want to hold?
What are your organization’s policies?
Do you have an IGA, and what are its provisions?
Will you have IT needs?
What group(s) are you targeting?
Do you need a certificate of insurance? Permits?
Policy on sales?
Additional paperwork for vendors?

5. Getting Started Making Contact -Daily partners -Get referrals
Make distribution list
-Constant reminders, confirmations,
special requests
Think outside the box
Don’t overbook
Promotion!
Who are the appropriate people to invite, and where do I find them?
Make things easy on yourself; send one instead of 20
Play area for kids, children’s programs, PAWS, entertainers – Keep in mind that while you may have a target audience, people of all ages will attend (some out of curiosity). Give them a reason to stay!

6. Organizing Table assignments/name cards
-Priority to stakeholders/partners
Check in/registration
Welcome packets
-Schedules, list of participants, area information, name tags
Labeling Rooms
Excel spreadsheet was my BFF

7. Contact/Schedule combination for multiple rooms; contact list only for single room

8. During Float/Roam Take pictures Help network Take notes
-Introduce yourself
Take pictures
Help network
Take notes
Helps to put faces with names, you can answer questions, do your own networking, possible outreach opportunities
Headstart table – empty because the ladies were networking with other organizations
This is also the perfect opportunity to promote your OWN organization
Notes – what should you do differently next time? What worked well? What ideas do you have?

9. Helpful Hints Extra copies of everything
Desk staff has all information
Emergency basket
-pens, stapler, tape, scissors, clips, scratch paper, business cards
Raffles/Door prizes?
Use your volunteers!
Prepare for anything that might come up!

10. Follow up Thank you! Email pictures Future invitation list
Social networking
The most important words a business associate can use;
Show off what you’ve done!

11. Questions? Discussion? Karrie Wicks-Romero Youth Services Supervisor
Southeast Regional Library - MCLD