1. DISTRICT COMMITTEE TRAINING WORSHOP Eric Larson District Training Chairman Scatacook District, Connecticut Yankee Council 2003

2. WORKSHOP OBJECTIVES

3. Define the four functions of the district operations and list all the positions and structures of the district that carry out each of the four functions. List four tasks accomplished under each of the four functions. Identify the major duties of your specific committee or district assignment and define the ways each task might be accomplished.

4. Review a list of 12 responsibilities and correctly label each and assign to either the district chairman, the district commissioner or the district executive. Tell why your particular assignment is essential to district operations. Name three other positions or committees of the district that you might need to talk with to carry out your assignment in the district.

5. FOUR FUNCTIONS of the DISTRICT OPERATION

6. Membership Finance Program Unit Service

7. DISTRICT COMMITTEE STRUCTURE STRUCTURE

10. MEMBERSHIP FUNCTIONS

11. Gather Information Cultivate Relationships with Community Organizations Organize Units Help Youth Join Existing Units

12. FINANCE FUNCTIONS

13. Carry out Friends of Scouting Campaign Meet goals by target dates Implement finance policies Conduct project selling Stimulate United Way relationships

14. PROGRAM FUNCTIONS

15. Training Camping & Outdoors Activities and Civic Service Advancement and Recognition Learning for Life

16. UNIT SERVICE FUNCTION

17. Regularly visit all units Facilitate on-time charter renewals Help units earn the Quality Unit Award Conduct monthly roundtables

18. DISTRICT MEMBERSHIP COMMITTEE

19. ORGANIZATION ORGANIZATION

21. Five Sources of Membership Growth

22. Growth from new units Growth from youth recruitment/ additional enrollments Growth from program transition Growth from stopping dropped units Growth from increasing tenure/ more youth registered at charter renewal

23. DUTIES of the MEMBERSHIP COMMITTEE

24. Gather Information Cultivate Relationships with Community Organizations Organize New Units Help Youth Join Existing Units

25. Target Markets

26. Low-income urban/ inner-city areas Isolated/ low-income rural areas Hispanics African-Americans American Indian communities and tribal groups Various Asian nationality groups Persons with disabilities Others

27. DISTRICT FINANCE COMMITTEE

28. DISTRICT FINANCE COMMITTEE ORGANIZATION ORGANIZATION

30. DUTIES of the FINANCE COMMITTEE

31. Obtain and understand the district’s portion of funds to be raised toward the council budget Organize & carry out a successful Friends of Scouting annual campaign in the district Assist the council in raising funds towards the “project selling” program Promote the council plan for endowment development

32. Support & cultivate a cooperative relationship with the local United Way Implement council finance policies within the district Support district activities that involve income and expense by assuring proper money management Provide recognition to donors

33. Unit Finance

34. No direct solicitation for funds by units is permitted The unit committee is custodian of all funds All units submit the Unit Money-Earning Application to the council for approval.

35. General Guidelines for Unit Money-Earning

36. No gambling or conflict with local ordinances Respect territorial rights of other units No conflict with goods or services offered by established merchants or workmen “Value received for money spent”

37. The name and goodwill of the Boy Scouts of America must be protected and not used as a “front” for commercial interests No contract signed by a unit may bind BSA, either locally or nationally Unit money-earning projects can be planned to serve a dual purpose of conservation and money earning

38. DISTRICT TRAINING COMMITTEE

39. DISTRICT TRAINING COMMITTEE ORGANIZATION ORGANIZATION

41. DUTIES of the TRAINING COMMITTEE

42. Determine who needs training Build an annual training report Develop plans for specific courses Promote courses

43. Provide training recognition Evaluate training Promote Fast Start Training

44. District Training Goals

45. High quality courses 100% of top leaders trained every year A complete training program, year round Timelessness - train when participants are ready Strong, qualified training team

46. Unit Training Priorities

47. Unit Leaders and Den Leaders first Work for two deep leadership Consider expected tenure of the top leader. If a short-timer, train the replacement

48. CONSIDER THE UNITS “Vital Signs:” Meetings, attendance, advancement, camping, growth, new members, two-deep leadership NEW LEADER IS A PRIORITY: Train the whole leadership team Use Fast Start Training

49. District Training Plan

50. Tied to goals, prospects and priorities Council and District calendars District local events and school calendars

51. Formation of new units Don’t over-schedule Provide follow-up time Remember Murphy’s Law and be flexible

52. DISTRICT CAMP PROMOTION and and OUTDOOR COMMITTEE

53. DISTRICT CAMPING COMMITTEE ORGANIZATION ORGANIZATION

55. DUTIES of the DISTRICT CAMP PROMOTION/ OUTDOOR COMMITTEE OUTDOOR COMMITTEE

56. Promote unit participation in council camping opportunities Help select leaders and develop programs for district Cub Scout Day camp, resident camp and family camps Work with commissioners to help Packs, Troops, Varsity teams and Venture crews plan and carry out a year-round schedule of camping and outdoor program events

57. Give special guidance on health and safety concerns Promote the use of camperships for members with financial needs Working closely with its officers, guide the Order of the Arrow to help promote camping in the district

58. Outdoor Programs

59. Cub Scout Programs Boy Scout Programs

60. DISTRICT ACTIVITIES and SERVICE COMMITTEE

61. ACTIVITIES AND SERVICE COMMITTEE ORGANIZATION

63. DUTIES of the ACTIVITIES AND SERVICE COMMITTEE

64. Plan a well balanced schedule of district events and recruit teams to carry them out Decide how Scouting can become involved in selected needs and interests of communities Promote and assist with the planning of council events

65. Promote and carry out the district’s share of national events Conduct an annual poll of unit leaders to determine unit needs and wishes for district activities

66. DISTRICT ADVANCEMENT and RECOGNITION COMMITTEE

67. DUTIES of the ADVANCEMENT AND RECOGNITION COMMITTEE

68. Help unit leaders establish and maintain proper advancement procedures in their units. Monitor rank advancement progress throughout the year Recruit and train an adequate number of merit badge counselors. Publish a current list of merit badge counselors

69. Review and approve service projects plans submitted by Eagle Scout candidates Participate in troop boards of review, or conduct district-level boards of review for Eagle Scout candidates Consider and act on appeals from Eagle Scout candidates if their own troop denies their application or turns them down at a board of review

70. Recommend youth members or adult Scouters for special awards and recognition Provide physical facilities and experts in advancement fields that are difficult for units to secure

71. Awards

72. Quality Unit Award District Award of Merit Silver Beaver Award Lifesaving and Meritorious awards

73. Award for meritorious action Local Council Certificate of Merit Spirit of Eagle Award Distinguished Eagle Scout Award William T. Hornaday Award

74. DISTRICT LEARNING FOR LIFE COMMITTEE SUPPORTS EXPLORING

75. DISTRICT KEY 3

76. DISTRICT CHAIRMAN and VICE CHAIRMAN

77. DUTIES of the DISTRICT CHAIRMAN

78. Identify and recruit enough right people as operating committee chairs Initiate plans and help committee chairs recruit adequate numbers of members to carry out the functions of the district Plan, with the District Executive, and preside at district committee meetings

79. Work with the District Commissioner and District Executive to stimulate and to coordinate the work of the district, to ensure the success of the Scouting units In cooperation with the District Executive, ensure completion of district goals Represent the district on the Council Executive Board, once elected

80. Recognize individuals, committees and chartered organizations for their Scouting accomplishments Support local and national Scouting policy, procedures and practices Help to secure support for Scouting from top community leaders throughout the district

81. Annually appoint a district nominating committee

82. SPECIAL ROLE of the DISTRICT VICE-CHAIRMAN

83. A “Stand In” A “Co-Pilot” On “Special Assignment”

84. THE DISTRICT COMMISSIONER

85. DISTRICT COMMISSIONER STAFF STAFF

87. DUTIES of the DISTRICT COMMISSIONER

88. Identify and recruit enough of the right people as commissioners Train members of the commissioner’s staff

89. Supervise and motivate unit commissioners Administer the annual commissioner service plan Oversee the unit charter renewal plan Guide Roundtable Commissioners

90. Plan and preside at monthly meetings of district commissioner’s staff Work with the District Chair and District Executive to stimulate and coordinate the work of the district Help meet district goals

91. Represent the district as a member of the Council Commissioner’s cabinet Support local and national Scouting policies Attend district meetings

92. National Quality District Award Award

93. A National Quality District must achieve six of eight objectives to qualify. Starred (*) items are required. *1. More than 60 percent of total units have achieved the National Quality Unit Award *2. Record a 2 percent gain in traditional units and a net gain in total units including Learning for Life groups and posts *3. Record a balanced membership growth in total Cub Scouts, total Boy Scouts/ Varsity Scouts and total Venturers, with a gain in total membership including Leaning for Life, OR record a 2 percent gain in total Cub Scouts, Boy Scouts/ Varsity Scouts, and Venturers, with a gain in total membership including Learning for Life

94. *4. Achieve financial goals *5. Provide ration of one unit commissioner for every three units or improve the ration over last year 6. Achieve on-time unit re-registration goals 7. Each position in the district structure is filled with a registered and active volunteer 8. Hold a conference with the head of each chartered organization annually

95. THE DISTRICT EXECUTIVE

96. DUTIES of the DISTRICT EXECUTIVE

97. Provide professional coaching Propose plans and agendas, usually “pencil drafts”, for consideration Aid in suggesting action plans for recruiting district personnel

98. Give inspiration and encouragement Maintain regular contact with heads of chartered organizations Keep district records up to date

99. Arrange for council’s office services such as mailings, meeting notices & etc. Provide behind the scenes administrative skills Develop his or her own work schedule Work with and support volunteers