1. BMX Sports Western Australia Club Development Checklist

2. Administration & Responsibilities ITEMYES/NODOCUMENTLOCATION Do you regularly update contact details at BMX Sports WA? □ YES □ NOClub Contact Form Forms Clubs Are all your committee members aware of their roles & responsibilities and job descriptions? □ YES □ NODSR Clubs Online Volunteers Clubs & Resources Committees & Management Roles & Responsibilities Does your club hold regular Committee Meetings?□ YES □ NO Does the Secretary record minutes at meetings and circulate them? □ YES □ NOCommittee Meeting Minutes Template Clubs & Resources Committees & Management Roles & Responsibilities Do you run successful AGM Meetings?□ YES □ NOClub AGM Checklist Clubs & Resources Committees & Management Roles & Responsibilities

3. Administration & Responsibilities Do you have a Club Delegate who attends General Meetings at BMX Sports WA? □ YES □ NORole of a DelegateClubs & Resources Committees & Management Roles & Responsibilities Does your Delegate give a report to the club after attending General Meetings? □ YES □ NODelegate Report Sample Clubs & Resources Committees & Management Roles & Responsibilities Do you keep your members updated with information through notices, website or newsletters? □ YES □ NO Does your Club use the BEM scoring system?□ YES □ NOBEM Courses run BMXWA Do you know how to access BMX WA policies?□ YES □ NOPoliciesMinutes & Policies Policies Do you keep a Rider Register?□ YES □ NORider Register

4. New Membership Does the Registrar know how to fill out all the forms required to register and process a new member? □ YES □ NORegistrar Pack/ Clubs & Resources Registrar Information Would a “buddy system” benefit your new members?□ YES □ NO Do you hand out an information pack to new members? □ YES □ NOIn productionBMX WA Office Do you offer any further information to members after they have joined? □ YES □ NOIn productionBMX WA Office

5. Finance Does the Treasurer keep an accurate set of accounting books or have a computer accounting system? □ YES □ NOMonthly Income & Expenses Sample Clubs & Resources Committees & Management Finance Does your Treasurer report the Clubs financial position at Committee Meetings and record in the Minutes? □ YES □ NOBMX Master Statement of Accounts Clubs & Resources Committees & Management Finance Does the Club have at least two signatories for payment transactions/cheques? □ YES □ NO Does your Club have a recorded journal of petty cash? □ YES □ NO

6. Finance Does the Canteen have a cash recording system?□ YES □ NOCanteen Takings Sample Clubs & Resources Committees & Management Finance Do you fill in a Cheque/Cash Requisition Form□ YES □ NOCheque Requisition Form Clubs & Resources Committees & Management Finance Do you fill in a weekly Membership-Nomination sheet? □ YES □ NOMembership- Nomination Form Clubs & Resources Committees & Management Finance Is your current financial position presented at meetings? □ YES □ NO

7. Policies Are you and your members aware of the Code of Conduct? □ YES □ NOCode of Conduct C of C Register Clubs & Resources Committees & Management General Can you access Member Protection, Harassment and other Policies for your club? □ YES □ NOBMXWA WebsiteMinutes & Policies Policies Do you have a procedure for Complaints handling? □ YES □ NOIncident Report Form Grievance Procedure Information Clubs & Resources Committees & Management Accident & Incident Forms Are you doing WWC Checks and keeping updated records? □ YES □ NOWWC Register BMXWA Website Clubs & Resources Committees & Management Roles & Responsibilities Are you aware of your responsibilities regarding Social Media? □ YES □ NOSocial Media & Communication Policy Minutes & Policies Policies

8. Insurance Do you have Public Liability Insurance/Certificate of Currency and can you locate this document? □ YES □ NOBMX Australia Certificate of Currency when paid BMX Australia Do you keep an Asset Register?□ YES □ NOAsset RegisterClubs & Resources Committees & Management General Do you check Coaches Accreditation prior to allowing them on your track? □ YES □ NO

9. Safety & Risk Management Do you have First Aid attendants at all racing & events□ YES □ NO Do you encourage & support the training of volunteer members in first aid? □ YES □ NOFirst Aid Courses Do you regularly conduct risk/safety checks on facilities and equipment? July and December each year. □ YES □ NOFacility Inspection Checklist Clubs & Resources Committees & Management General (also under Track) Are members bikes and safety equipment checked regularly? □ YES □ NO Are you aware of the correct accident reporting procedure? □ YES □ NOAccident Report Procedure Clubs & Resources Committees & Management Accident & Incident Forms Do you fill out accident report forms and send them through to BMX Australia? □ YES □ NOAccident Report Form Clubs & Resources Committees & Management Accident & Incident Forms

10. Officiating & Track Do you have track marshalls/volunteers who have attended Officiating Courses? □ YES □ NOOfficiating Courses BMX Australia policy suggests 3% of club members should be officials.ie a club with 100 members should have 3 accredited officials. □ YES □ NO Do you have a competent Gate Starter operate the gate at all race meetings? □ YES □ NO Do you have Corner Marshalls in place at club meets?□ YES □ NO Is your club aware of the Transponder Loop Installation Guidelines? □ YES □ NOTransponder Loop Installation Guidelines Officiating & Track Track Is your club aware of the BMXWA Lighting Policy?□ YES □ NOBMXWA Lighting Policy Minutes & Policies Policies Officiating & Track Track Do you fill in the Track Inspection Checklist prior to an event? □ YES □ NOTrack Inspection Guide Checklist Forms Clubs

11. BMX Sports Western Australia will be conducting Club Development /information Communication Technology ( ICT) evenings throughout the year. Your club will be notified regarding content and attendance. Please contact us if you have specific information evenings that you require and we can arrange for you. Example may be Grants, and how to fill them in, General Admin, setting up a volunteer roster. If you would like more information for committee members, volunteers and members in specific areas of development and cannot locate the information on the website please do not hesitate to contact the office. We can resource information for your club on many matters including: Financial management Conducting meetings Volunteer management Planning Sponsorship Fundraising Marketing & Promotion Courses Coaching