1. Unique Identification Code Request CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

2. UIC Unique Identification Code A unique ten digit code assigned to each student enrolled in Michigan schools Provides a student with an exclusive, single identifier for their entire education in Michigan Improves the Privacy and Security of a student’s data

3. Students are identified by their UIC number rather than their name or social security number, keeping their identity secure. Tommy Tutone 1018675309

4. UIC’s are generated, assigned, and resolved in the Request for UIC Collection in the Michigan Student Database System (MSDS) UIC Request Collection

5. Method One: Online Entry Using MSDS How to Request UICs

6. Step 1: Go to the MSDS webpage at https://cepi.state.mi.us/msds/ and click on the login button.

7. Step 2: Login using your MSDS ID and password

8. Step 3: Select the necessary application

9. Step 4: Click “Student Data Submission” and then “Data Staging Area”

10. Step 5: Input your entity code and select the “Request for UIC Collection”. Click Filter

11. Step 5a: If your entity does not have a Request for UIC Collection, click “Add New Collection”

12. Step 5b: Check to ensure submitting entity is correct, then click “Add Collection”

13. Step 6: Click on “Request for UIC Collection”.

14. Step 7: Click “Search/Add”

15. Step 8: Input the Information about the student. The more information, the better. Click Filter

16. Step 8a: If there is no match in MSDS, click “Add This Student”

17. Step 8b: If there is a match in MSDS, review the information and click “Select Student”

18. Step 9: Review the information. If correct, click “Submit” or “Submit/Add Another”

19. Step 10: The list of children with new UIC’s will be generated

20. Method One: Online Entry Using MSDS How to Request UICs

21. Method Two: Using an XML Upload How to Request UICs

22. XML “Extensible Markup Language” Designed to simplify data transfer between databases Used by MSDS to upload multiple records simultaneously Paula Abdul Cindi Lauper Jon BonJovi 5125485147 9531249851 1574368501

23. XML example 0000000000 Duran Benjamin Jr 2010-01-01 2 M 0000000000 Duran Benjamin Jr 2010-01-01 2 M 0000000000 Duran Benjamin Jr 2010-01-01 2 M 0000000000 Duran Benjamin Jr 2010-01-01 2 M 0000000000 Duran Benjamin Jr 2010-01-01 2 M Start Tags Data End Tags

24. Step 1: Chose “Upload File” from the drop down menu under “Student Data Submission”

25. Step 2: Select “Request for UIC Collection” from the drop down

26. . Step 3: Click “Browse” to locate and select the XML file you wish to upload

27. . To check the Upload file status go to the left navigation and select ‘Upload File Status’ Step 4: To check the upload status, click on “Uploaded File Status” on the left menu

28. . Step 5: Select “IHE Request for UIC Collection” and click filter

29. Once the file has been processed, view data in the staging area to see which records resulted in New UIC being generated a match found or that require resolution. You can also view the records that have field level errors and warnings. Please note that UICs will be assigned regardless of errors and warnings. Step 6: Check to ensure the Status says “Processed Successfully”

30. Once the file has been processed, view data in the staging area to see which records resulted in New UIC being generated a match found or that require resolution. You can also view the records that have field level errors and warnings. Please note that UICs will be assigned regardless of errors and warnings. To view the staging area, select ‘Data Staging Area’ from the left and select ‘Collection” from the dropdown menu and click filter. Step 7: Once the file has been successfully uploaded, go to “Data Staging Area”

31. Step 8: The list of children with new UIC’s will be generated

32. Method Two: Using an XML Upload How to Request UICs

33. UICs that Require Resolution Resolving UICs is a process of ensuring each student is correctly associated with a particular UIC. The MSDS application matches every submitted record against the student master record table

34. Step 1: On the collection screen with the list of assigned UIC’s, click “Requires Resolution”

35. Step 2: Click “Requires Resolution” in the row with the student

36. Select either Request new UIC if the potential match is not your student. Select Use this Potential match if this is your student. In some cases the potential match isn’t an exact match, however please keep in mind keying errors and differing school records may have caused the discrepancies. Step 3a: Review the data for the children and determine if they are the same person or not.

37. Select either Request new UIC if the potential match is not your student. Select Use this Potential match if this is your student. In some cases the potential match isn’t an exact match, however please keep in mind keying errors and differing school records may have caused the discrepancies. Step 3b: If they’re the same, click “Use This Potential”. If they’re not the same, click “Request new UIC”

38. Step 3c: If requesting a new UIC, please state why a new UIC needs to be assigned.

39. To review your submitted requests click on the Manage Requests for UIC on the left hand navigation. Step 4: To review your submitted requests, click on the “Manage Requests for UIC” in the menu.

40. Step 5: The UIC Request Summary displays your submitted UIC requests.

41. UICs that Require Resolution

42. Resources for Help CEPI Customer Support 517-335-0505 option 3 or cepi@Michigan.gov Andy Neumann – CEPI Coordinator 517-241-4832 or neumanna1@Michigan.gov Jaci Leonard – UIC Request Analyst 517-241-4774 or leonardj3@Michigan.gov

43. Questions??? ?