1. Approved USCG Auxiliary - Department of Education Copyright ©2004 Coast Guard Auxiliary Association, Inc. D11N Elected Officers Training 20 JAN 2008 Change of Watch Planning Your Program - Courtesy and Protocol

2. 23-May-15 2 Copyright ©2004 Coast Guard Auxiliary Association, Inc.

3. 23-May-15 3 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Courtesy and Protocol Courtesy: Involves respect for the feelings and rights of others. It is one key to successful human relationships Protocol: Accepted customs and regulations that govern procedures and etiquette practiced in a social setting, especially in diplomatic or military arena.

4. 23-May-15 4 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Saluting Flag Etiquette (National Flag) Boarding or Leaving A Military Vessel Ship Etiquette Wardroom Etiquette Seating Arrangements Funeral Services Formal Functions Invitations Introductions Speaking Order for Guests Situations Where Courtesy & Protocol are Important to You as an AUX Leader:

5. 23-May-15 5 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Courtesy & Protocol Courtesy and Protocol bring tradition and decorum to Team CG and are especially important when an Auxiliarist is in uniform on a CG base, vessel or at a formal Auxiliary event. As a unit leader, understanding the practice of Courtesy and Protocol are important qualities contributing to how your Watch is perceived. *You should serve as a role model for your unit by becoming familiar with and practicing these procedures.

6. 23-May-15 6 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Why Have a Change of Watch? The Formal Event of the Year for Most Units Recognize Outgoing Officers and Your Unit’s Accomplishments Install New Unit Officers Recognition and Awards for Top Performers Energizes the Members if Done Well (and vice- versa!) Opportunity for Gold and Silver Team CG members to meet and network in a social setting

7. 23-May-15 7 Copyright ©2004 Coast Guard Auxiliary Association, Inc. What is the plural of “Change of Watch”? 1.Change of Watches 2.Changes of Watch 3.Changes of Watches 4.None of the Above 5.All of the Above

8. 23-May-15 8 Copyright ©2004 Coast Guard Auxiliary Association, Inc. COW Planning COW Planning Appoint COW Committee Early in Year * Include Member(s) with Prior Experience Pick the Right People and Make Their Assignments Early On – consider ICS model Reserve COW Facility Early in Year Periodic Updates as COW Approaches Choose Master of Ceremonies * Comfortable Group Speaker * Familiar with CG Protocol

9. 23-May-15 9 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Setting the COW Date Check District/Division/Flotilla Calendars Avoid Holiday Weekends and N-TRAIN Avoid Travel Conflicts between events Submit to DCO (or DCP) to get Approval Divisions submit date to D11N Web Calendar

10. 23-May-15 10 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Invitations Invited Honored Guests – Formal Invitation * Paying vs. Non-Paying Invites (Gold Side Usually Under Orders – Reimbursed) * Include a Guest * Invite at Least Two Months in Advance * Include Specifics in the Invitation – date, location, time, directions * Uniform –Unit Leader Chooses -Based On Member Convenience and District Protocol * RSVP Date and Contact Person

11. 23-May-15 11 Copyright ©2004 Coast Guard Auxiliary Association, Inc. COW Guest Orientation Provide a Printed Program * Be Concise * Follow Protocol for Rank and Title Provide Tables near entrance for: * Greeters, Cover, Awards, Raffles, etc. Door Greeter(s) *Welcome Guests, Distribute Meal cards, orient VIPs to Facility and Seats

12. 23-May-15 12 Copyright ©2004 Coast Guard Auxiliary Association, Inc. COW Basics Assigned Seating for Honored Guests Place Cards * Use Proper Titles and Spelling Flags and Banners * Review and Follow Flag Protocol Audio-Visual Aids * Test in Advance * Designated A/V Person

13. 23-May-15 13 Copyright ©2004 Coast Guard Auxiliary Association, Inc. COW Program COW Program Social Hour Before Program * Informal Introductions and Chat * Facilitates Networking and “Catching Up” Introductory Remarks by Master of Ceremonies * Introduces Guests and Starts the Program Honor Guard/ Music * Only if Done Well! – Rehearse and Check Sound system Pledge of Allegiance Invocation * Should be Non-Denominational

14. 23-May-15 14 Copyright ©2004 Coast Guard Auxiliary Association, Inc.

15. 23-May-15 15 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Guest Introductions Consider Introducing Guests by Source: * “From the United States Coast Guard” * “From USCG Auxiliary National Staff” * “From the USCG Auxiliary D11N” * “Other Distinguished Guests” Use Proper Rank or Office and Formal Title, and Also Introduce Their Guest Introduce Highest Rank or Office First, then Continue in Descending Order

16. 23-May-15 16 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Dinner Usually Allocate About One Hour Served Dinner vs. Buffet Seating Arrangements * Head Table vs. Integrated Seating Beverages * Separate Bar and/or Serve at Tables * Provide Coffee and Tea * Soft Drinks (esp. if Families/Children Attending)

17. 23-May-15 17 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Memorial Recognizing Those Unit Members Who Have Crossed the Bar * “Missing Man Table and Honor Ceremony” * Moment of Silence

18. 23-May-15 18 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Honor Outgoing Officers Note Some Unit Accomplishments for the Year Unit Leader Introduces Outgoing Officers with Their Office Titles Unit Leaders May Also Wish to Present: * Certificates of Appreciation * Appropriate Memento

19. 23-May-15 19 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Install Incoming Officers Introduce Newly Elected and Appointed Officers * Consider Giving Prologue and Oath of Office to all Officers Together to Promote Team Spirit & Unity and to Save Time! Prologue and Oath of Office * Administered by VIPs (DIRAUX, DCO) * Unit Leader May Do Appointed Staff if separate Distribute Certificates of Appointment

20. 23-May-15 20 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Speakers Only the Most Senior Guests Present are Speakers * DIRAUX, Sector Commander, DCO * Others can Participate in Other Parts of Program Introduce Lowest Rank Speaker First and Proceed in Ascending Order May Have Featured Speaker on Special Topic Notify Speakers Well in Advance: * Topic Requested * Length of Talk

21. 23-May-15 21 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Awards Suggestions for Recognizing Your Top Performers for the Year – Check Your Unit Standing Rules * Operation Hours * Vessel Exams * Program Visitations * Instructor Hours * Top Flotilla * Top Auxiliarist Special Awards – Varies by Unit * Any contribution worthy of special recognition * Use Honored Guests to help with Awards

22. 23-May-15 22 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Closing Remarks Final Remarks - Special Guests Not Involved in Formal Program May Make Brief Statements Turn Over Leadership to Incoming Unit Leader * Transfer the Gavel * Transfer Unit Flag * Elected Officer Pennants * Brief remarks from Incoming Unit Leader Unit Leader Closing Comments * Thank COW Committee Members * Final Thanks to Honored Guests and Speakers * Adjourn COW and Wish Guests a Safe Trip Home

23. 23-May-15 23 Copyright ©2004 Coast Guard Auxiliary Association, Inc. Debrief COW Committee Make Report on Event to Board at Next Business Meeting Solicit Feedback From Attendees Pay Final Bills Archive Program Notes and Agenda for Future COW Committees

24. 23-May-15 24 Copyright ©2004 Coast Guard Auxiliary Association, Inc.