1. 1 Grant Award Process Monika Lacka U.S. EPA Region 5

2. 2 IN THIS SECTION  Introduction  Funding Announcement: RFP vs. RFA  Application Kit  What it means to sign an award document  Issues, need for amendments  Closeout

3. 3 Authorities Governing Grant Agreements Statutes Executive orders Federal regulations OMB circulars EPA orders and policies EPA guidance www.epa.gov

4. 4 Funding Announcement Components  Funding Opportunity Description  Award Information  Eligibility Information  Proposal and Submission Information  Proposal Review Information  Award Administration Information  Agency Contacts  Other Miscellaneous Information

5. 5 Application Checklist  SF424 - Application for Federal Assistance with original signature  SF424A - Budget Information  Narrative Budget (Explains budget categories)  Copy of current Negotiated Indirect Cost Agreement – if requesting indirect costs  SF424B Assurances – Non-Construction Programs  SF424 - Application for Federal Assistance with original signature  SF424A - Budget Information  Narrative Budget (Explains budget categories)  Copy of current Negotiated Indirect Cost Agreement – if requesting indirect costs  SF424B Assurances – Non-Construction Programs

6. 6 Application Checklist (cont.)  Key contacts list  Pre-Award Compliance Review 4700-4  Certification Regarding Lobbying (if more than $100,000 federal funds requested)  Quality Assurance requirement  Narrative Workplan demonstrating anticipated environmental results, how measured, timetable for measured results  Key contacts list  Pre-Award Compliance Review 4700-4  Certification Regarding Lobbying (if more than $100,000 federal funds requested)  Quality Assurance requirement  Narrative Workplan demonstrating anticipated environmental results, how measured, timetable for measured results For more information refer to: http://www.epa.gov/ogd/AppKit/contents.htm

7. 7 SF 424 – Application

8. 8 Assurances: SF-424B & Other Certifications  Legal authority to enter into agreement  Pre-award compliance review  Certification regarding lobbying What are these for?

9. 9 Putting It all Together  Proposal written  Budget developed  Application completed and submitted…..

10. 10 When should a formal application package be submitted? As specified in the Funding Announcement or directed by the Project Officer

11. 11 What action will EPA take on my application?  Approve  Conditionally Approve  Disapprove Negotiation Expectations Timing Funding

12. 12 What does it mean to sign an award document?  Constitutes public trust  Legally binds parties for complying with all terms and conditions of grant – READ ! Call EPA if you have questions!  Requires efficient and effective way of managing the project to completion

13. 13 How long will I have to complete my project?  As specified in the Funding Announcement and /or Negotiated with EPA Project Officer  Grant agreement states length of approved project/budget period

14. Issues/Need for Amendment -Example of possible issues -Communication with the PO -Change request Pproject termination

15. 15 CLOSE-OUT & AUDIT

16. 16 Purpose of Close-Out Ensures successful completion of all technical and administrative work

17. 17 Reports Required for Closeout Final Performance or Progress Reports Final Federal Financial Report (FFR), SF425 EPA Form 5700-52A, Minority Business/Women’s Business Enterprises (MBE/WBE) Utilization Federally Owned Property Report Invention Disclosure

18. 18 Will my project be audited?  EPA Office of the Inspector General  Regional office follow- up to resolve findings