1. Texas Department of Criminal Justice 2008

2. Overview Review of Existing Processes –Intake and Admissions Evaluation –Analysis of Intake Forms Collaboration with Internal/External entities –Texas Association of Counties –Office of Court Administration –TDCJ (CID, CJAD, PD, RED, HS, IT) Identified 2 major action areas –Document Checklist –Standardized Felony Judgment Forms

3. Document Checklist & Guidelines Standardized Felony Judgment Forms

4. SAFPF Admissions Data Form Form sent to the Substance Abuse Scheduling Coordinator

5. State Jail Checklist ● State Jail offenders

6. Our Goal A single document checklist to be used for all types of offender admissions Provides very clear, detailed instructions for completion of each section Eliminates the need to maintain numerous copies and eliminates the use of “admissions forms” and “checklists”

7. Admission to TDCJ Prison Offenders are routed through State Ready State Jail Offenders –Scheduled by the State Jail Admissions Office –County staff may send a list by fax 936 437 8788 County name, Offender name, SID#, Gender, Transport Date SAFPF Offenders –Scheduled by the SAFPF Admissions Office –Fax the Document checklist to 936 437 8788 with the SAFPF portion completed

8. Document Checklist

9. Document Demographics

10. Documents for All Offenders

11. Standardized Felony Judgment Form All relevant judgments should be included Standardized forms found at the OCA website www.courts.state.tx.us/oca /FelonyForms/index.asp www.courts.state.tx.us/oca /FelonyForms/index.asp Seven new forms Ted Wood/OCA –Assistant General Counsel –(512) 936-1183

12. Record of Arrest Documents the date of arrest for the offense for which the defendant is committed to the TDCJ

13. Criminal History Defendant’s history of criminal activity Includes all arrests and dispositions May be met thru: –NCIC/TCIC (DPS) –FBI

14. Written Report Describes each offense Contains greater detail about the offense than found in court documents Should state the Penal Code citation

15. Indictment Formal charge issued by a Grand Jury Or a waiver of indictment submitted by the defendant

16. Jail Conduct Report Report prepared by the Sheriff that describes the defendant’s behavior while housed in jail

17. If Prepared Documents

18. Detainers, Holds, Warrants Order issued by federal government authorizing the defendant remain in custody Written description of hold or warrant by any other jurisdiction

19. Pre- or Post-Sentence Investigation Report prepared by the Community Supervision Officer Details specific information about the defendant

20. Other Documents Revocation Report –Narrative detailing alleged violations Psychological/Psychiatric Evaluation –Prepared by qualified mental health professional and used by judge or jury Client Supervision Plan –Prepared by Community Supervisor Officer and describes treatment strategies for successful reintegration into the community Victim Impact Statement –Completed by victim or family –Describes how the offense affected them

21. SAFP Offenders Only

22. Certification

23. Checklist at TDCJ Website

24. Support Operations Webpage CRD Webpage

25. Checklist at TDCJ Webpage Links to:  Checklist  Guidelines  OCA forms

26. Contact Information Classification and Records (936) 437-6231 –State Ready LaDondra Adams (936) 437- 2150 –Admissions Lisa Valdez (936) 437- 6236 –Capacity Travis Turner (936) 437-6581 Offender Transportation –Major (936) 293-4180

27. Contact Information Medical –Request for offender transfer into TDCJ due to conditions that exceeds the county jail’s resources for treatment, please contact the TDCJ Health Services Liaison. Phyllis McWhorter, RN Phone #(936) 437-3589 Fax #(936) 437-3599 Email:Phyllis.Mcwhorter@tdcj.state.tx.usPhyllis.Mcwhorter@tdcj.state.tx.us –County Jail Liaison for offenders identified with significant mental health issues Tom Arrowood, Assoc. Psychologist (936) 295-5768, Ext. 269 Betty Scott (936) 437-3092

28. Request for Feedback Are there any areas you feel we could better assist in the overall process? Do you have questions specific to your county that you would like for us to follow up with you and answer? Do you feel the dialogue today was beneficial and can you offer any improvements for future forums? Please send your comments and suggestions to us at: classify@tdcj.state.tx.us classify@tdcj.state.tx.us

29. Questions/Discussion? www.tdcj.state.tx.us