1. Welcome to the HIMSS16 Booth Selection Webinar
All callers have been muted upon entry. If you have a question at any time please use the chat box or Q&A section of the Webex
-All Callers Muted
-Type questions in Q&A Box or chat section

2. Presented by HIMSS Exhibit Sales Team March 18, 2015
HIMSS16 Booth Selection
Presented by
HIMSS Exhibit Sales Team
March 18, 2015

3. Agenda HIMSS16 Dates New For HIMSS16 HIMSS16 Anchor Benefits
Rates and Deposit Amount
HIMSS16 Floor Plan
Booth Selection Process
Booth Selection Appointments
HIMSS Corporate Membership
Q&A

4. HIMSS16 Dates Conference Date: February 29th -March 4th, 2016
Exhibit Days: March 1st -3rd , 2016
Entire conference schedule will have day shift from past years

5. HIMSS16 Booth Selection Schedule
Anchors have already selected their space and already visible on the floor plan
Next 100 companies will select next week March 23-27
Booth Selection will resume Sunday-Wednesday during HIMSS15 (April 12-15) in the North Building, room N230B of the convention center.
Link to schedule (please note there are multiple tabs)
Anchors have been placed and you can view them on the show floor at this time
The Next 100 companies will select March 23-27th
North Building of McCormick Place with signs directing you towards room, you can always ask staff member or information desk if you are not sure where to go
***Demonstrate how to open schedule****
Please note there are multiple tabs on the schedule

6. New for HIMSS16
In order to maximize exhibit space in Las Vegas, we will be using a set floor plan.
You may only choose existing booths that are on the floor plan. Any alterations of existing booths on the show floor will not be allowed for HIMSS16.
Booth size reductions WILL result in a change in booth location and will result in a downward adjustment of 1) Exhibitor points, 2) hotel sleeping room blocks, and 3) exhibitor and exhibitor client badges. 
Booth size reductions received on or before September 4, 2015 will be obligated to pay 50% of the total booth space released.  Booth size reductions received on or after September 5, 2015 will be obligated to pay 100% of the total booth space released.
Peninsulas have been placed on the set floor plan
We will have 4 different price zones (Premium, Zone 1, Zone 2, Zone 3)

7. HIMSS16 Anchor Benefits *Anchor Booth must be 4,800 Sq/Ft or above*
Pre-show
Additional hotel rooms at the Diamond identified hotel. # of rooms TBD at Venetian/Palazzo Hotel
Anchors will receive first choice on hotels before Diamonds – based on priority points
Complimentary Hospitality Suite in Venetian or Palazzo
Company Success Story on HIMSS16 website: October - April (if success story meets criteria)
Company logo and Booth number recognition in main lobby of Sands Convention Center
Complimentary Attendee mailing list – Value $1,750
Marketing /advertising in one category of the exhibitor spotlight- Value $1,050
HIMSS to send out press release about the HIMSS16 show floor and thanking the HIMSS16 anchor exhibitors
50 additional priority points
Logo Recognition on Annual Conference Exhibition website page –Over 168,000 views (Sept – Feb) 
Logo Recognition in the Exhibition Countdown that is sent to all pre- registered attendees (sent two weeks prior to show)
Logo Recognition in the online pre-conference brochure 
Booth Selection of exhibit space for upcoming year prior to other exhibitors at Annual Conference
Early move-in when time/space permits
Onsite
Article on each anchor exhibitor in the Show Daily- content is editorial and therefore the subject matter is selected by the editor of the show dailies
Logo and Booth Number Recognition in the HIMSS Show Dailies and Buyers Guide (onsite newspapers)
NEW! Logo and booth number recognition on lobby electronic media walls. 
Post Show
Post Show Attendee List – Value - $1,950
HIMSS16 Anchor Booths
Qualification for becoming anchor is 4,800 sq/ft or above
As you can see there are many benefits to becoming an anchor
Preshow
-Attendee List
-Extra hotel rooms
-additional priority points
-Select your booth before other companies
OnSite
-Article in exhibitor show daily
-Logo and booth number in onsite newspapers
-New (For Vegas)-Logo and booth number on lobby electronic media walls

8. HIMSS16 Pricing
Item
Corp. Member
Pricing On-Site
Non Member Pricing On-Site
Pricing
Non Member Pricing After
Corp. Member Pricing After September 4, 2015
Premium Zone*
$3,700
$4,100
$3,900
$4,300
$4,500
Booth Zone 1*
$3,200
$4,000
$3,400
$4,200
$3,600
$4,400
Booth Zone 2*
$3,100
$3,300
$3,500
Booth Zone 3*
$3,000
$3,800
*All booth prices for each 10x10 space. Does not include $400 booth fee which applies to first 10x10 & $700 per corner fee.
Vendor Headquarter
$6,400
$7,000 -
Meeting Place
$11,100
$13,100
Hospitality Suites
$10,500
$12,500
-Three price increases this year which is why we encourage you to select your booth at booth selection
-4 total zones this year
-All prices above note a 10x10 space
-Corporate Members savings on booth spaces-contact Jim Collins to get involved in HIMSS Corporate Membership
-We are able to place you into meeting place rooms, vendor headquarters and specialty areas of the floor during booth selection
-All of this information can be seen on HIMSS16 Plantour (link at end of Powerpoint)

9. Sample Pricing for On-Site Booths
Type
Premium Zone 10x10
Premium Zone 20x20 with 4 Corners
Zone 1
10x10
20x20 with 4 Corners
HIMSS Corporate Member
$4,100
$3700+$400 booth fee
$18,000
$4,100 first 10x10, $ additional 10x per corner
$3,600
$3,200+$400 booth fee
$16,000
$3,600 first 10x10, $3,200 3 additional 10x per corner
Non Member
$4,500
$4100+$400 booth fee
$19,600
$4,500 first 10x10, $ additional 10x per corner
$4,400
$4,000+$400 booth fee
$17,600
$4,400 first 10x10, $4,000 3 additional 10x per corner
Here is a breakdown of booths because we know sometimes it can be a little bit confusing

10. HIMSS16 On-Site Deposit Information
Minimum Deposit For Exhibit Space
100 Sq/ft: $1,500
200-1,000 Sq/ft: $4,800
1,100-2,500 Sq/ft: $8,500
2,600 Sq/ft or Above: $22,500
Meeting Place: 50% of total cost
Vendor Headquarter: 50% of total cost
Hospitality Suite: 50% of total cost
All specialty areas (Knowledge Centers, Interoperability etc.): 50% of total cost
Remainder of Deposit Due:
50% Due: May 29, 2015 (May not apply to all booths)
100% Due: September 4, 2015

11. Payment Options Pay by Check
HIMSS, 6923 Eagle Way, Chicago, IL
Pay by Credit Card
Credit card itself does not need to be present, just information from card

12. HIMSS16 Floor Plan: Level 1
Entrance
-Floorplan itself has changed since anchors have been put on but you can get an idea of zone and entrances on these floor plans
-Red circle indicate areas where attendees will be entering show

13. HIMSS16 Floor Plan: Level 2
Entrance

14. How to Access Floor Plan
Works better in Google Chrome browser
Able to search by booth size
an.aspx?MapID=47&CatID=0&Sortmenu=104000
Demonstrate how to access floor plan
Floor plan is still being edited, please check it sporadically before you select your booth
Show two different levels
Able to search by booth size-demonstrate how

15. Specialty Areas of Exhibit Floor
Business & Clinical Knowledge Center
Career Services Center
Connected Patient Gallery
Cyber Security Command Center
Disaster Preparedness Knowledge Center
Health IT Value Suite
Intelligent Health Pavilion
Interoperability Showcase
Mobile Knowledge Center
Revenue Cycle Knowledge Center-New for HIMSS16
University Area
If you plan on participating in ONLY one of these areas and do not plan on having an exhibit booth, you do not need to attend HIMSS16 booth selection. Please contact your sales person to get involved into any of these topically focused areas.
You are able to select specialty areas during your booth selection appointment, just ask the person helping you if you would like to take care of that
**Briefly read down list**
-Knowledge Centers are great way to have kiosk presence as well as speaking slot among other benefits
-New for HIMSS16 Revenue Cycle Knowledge Center
-We have had people in past ask about

16. Booth Selection March 23-27th
Booth selection for next 100 companies will begin March 23-27th
New process for HIMSS16
One webinar used per day
Check invite you received for your exact appointment and more tips (appt. listed at bottom)
All times are CST
Please call in on-time
Please keep schedule in mind
***READ BULLETS****
Explain how you can free up calendar
If you did not receive an invite for this and your are scheduled to select this week, please contact Mickey Martin

17. Booth Selection On-Site at HIMSS15
Booth selection will resume April during HIMSS15
Take place in room N230B of convention center
Schedule
Sunday 9AM-5PM
Monday 2PM-5PM
Tuesday 8AM-6PM
Wednesday 8AM-5PM

18. Booth Selection Tips
Arrive at least 15 minutes prior to booth selection appointment (this applies to on-site appointments only)
Review floor plan beforehand and have multiple preselected locations of where you would like to exhibit.
Make sure all appropriate personnel are involved in booth selection process. (Ex: Authority to sign contract and pay for booth)
Have deposit method available (Check and Credit Card accepted)
Each exhibitor will have 5 minutes to select their booth space
Become a HIMSS Corporate Member and save money on your booth space: View Full Corporate Membership Benefits
Take booth card containing password and login with you for later access to location of booth and exhibitor account

19. HIMSS16 Booth Selection Process
Explain general layout of room, might even just read other slide

20. HIMSS16 Booth Selection Process Room located: N230B of Convention Center
Step 1: Check in to Welcome Desk-You will be given card with booth login and password, please keep this card!
Step 2: Review HIMSS16 Floor plan and wait to be called to select booth space
Step 3: Once called, head to station to select booth space
Step 4: After selecting space, please sign online booth contract and pay deposit for space using login and password provided from welcome desk
Step 5: Check-in with Finance to verify that booth deposit was accepted
Step 6: Non HIMSS Corporate Members please visit Corporate Membership to see how you can save money on your HIMSS16 booth space

21. Can’t Make Appointment?
If you missed your appointment, please come down to the booth selection room as soon as you are able to and we will do our best to accommodate you.
If that is not an option for you, contact your sales person or Michelle Teta and we will do our best accommodate you.
Booth Selection appointments are not mandatory. If you are not able to attend your appointment on site for any reason, you may select your booth starting April 20th.

22. HIMSS Corporate Membership
Additional 25 exhibitor points if you sign up between now and April 16, 2015!
Discounts on all HIMSS16 Exhibit & Meeting spaces, and most Sponsorships – pays for membership itself!
Additional comp HIMSS16 Badges
Corporate Member Lounge access, with space for small meetings
Preferred Hotel selections before non-corporate members
Dedicated Corporate Membership representative helps you navigate the HIMSS organization
Engage You HIMSS Audience All year-round
MUCH, MUCH, MORE – Click Here to See
Hand it over to Jim for this one…

23. HIMSS16 Call for Proposals
Important Dates
May 1, HIMSS16 Call for Annual Conference Education Session Proposals opens (via HIMSS Website)
June 15, 2015, 5:00 pm Central Time HIMSS15 Call for Proposals closes (save username & password!)
September, Proposal submitters are notified of proposal acceptance status (username and password required to access status)
If you or someone if your company is interested in speaking at HIMSS16, please visit the link contained in this powerpoint

24. FAQs How do I tell what Zone a booth is in?
-Red/Pink Shading Around Booth: Premium Zone
-Yellow Shading Around Booth: Zone 1
-Green Shading Around Booth: Zone 2
-Purple Shading Around Booth: Zone 3
My for March is for the whole day, is there a way to block out just my time?
Can I receive copy of contract in advance?
Can I move up my booth selection appointment?
What if I can’t make my appointment?
Will you send out a recording and PowerPoint of this webinar?

25. Questions? Please type questions in chat or Q&A box and we will answer as they come in

26. Resources
Please bookmark all of these pages as you will be utilizing often.
HIMSS16 Plantour
HIMSS16 Live Floorplan
HIMSS16 Exhibitor Login

27. HIMSS Exhibit Sales Team
Contact Information
HIMSS Exhibit Sales Team
Joe Bonanno
Jim Collins
Tia Peterson
Mickey Martin
Michelle Teta