1. Ted Koppel Verde Product Manager Taipei, June 2006 Verde & Cost Benefit Analysis

2. Verde Cost Benefit 2 Agenda Total Library Budget breakdown Growth of e-resources cost of e-resource management Aspects of e-resource mangement Evolution of cooperation What is different with an ERM ?

3. Verde Cost Benefit 3 Discovery Trial SelectionAcquisition Access Decision Cancel Renew e-Resource lifecycle Acquisitions Cataloging Access System-Management / IT Management Other departments Users

4. Verde Cost Benefit 4 Experience with ERM in Libraries Quantitative studies about library budgets in 2000-2002 (e.g. PWC, Elsevier) Term ERM came in use First qualitative studies in 2004 and 2005 Libraries replace first generation inhouse ERM First libraries to start working with Verde No quantitative ERM studies yet, too early

5. Verde Cost Benefit 5 Example Breakdown Library Budget

6. Verde Cost Benefit 6 Growth & Trend of e-Resources Growth of E-journal collections Journalsdatabase 1995 –> few hundredsless than 100 2000 –> 5.000 approx. 250 2005 –> 40.000+approx. 1.000 Percentage e-acquisitions in institutions Humbolt-Universität Berlin15 % Universität Wien30 % UB Paderborn47 % European Central Bank75 % Hoffmann La Roche90 %

7. Verde Cost Benefit 7 Development of Personnel Scenarios Late 90s: 1 person part-time Early 2000: 1 person full time 2005: few people (content & IT) Future: gradually higher Percentage

8. Verde Cost Benefit 8 E-Resource Current trends More Aggregator- & Archive packages More off-campus Access More E-books, series, major reference works More text / factual databases (e.g. Beilstein) More Courseware, slide/video-collections More service contracts (related / unrelated) More licensing models More consortia/national licensing Pay-per-use Transaction debit accounts

9. Verde Cost Benefit 9 What is improved with ERMS ? Increased quality and work processes Common explicit & consistent data model Redundancy-free related data “live” integrating with other systems Documenting, tracking, time stamping activities “collective” long-term memory ERM makes library a more interesting partner for the enterprise (knowledge repository) i.e. data mining / harvesting Virtual learning environments

10. Verde Cost Benefit 10 Reducing Cost for Acquisition Making quicker & smarter decisions Discover Availability Vendors, Interfaces Time coverage Collection Comparison Overlap Package assessment Additional Unique titles / cost Trial management, tracking & analysis

11. Verde Cost Benefit 11 Characteristics of Cost Savings Initial System Investment Initial Setup & Implementation Ongoing benefits: Coping with growth (wth less staff growth) Offering better service integration More efficient content acquisition Title selection in consortia Optimization of retaining print Usage monitoring and cost evaluation (coming 2006)

12. Verde Cost Benefit 12 Improving Work Efficiency Multi-Site / Multi-Department Cooperation Workflows, Status-progression Lookup, Commenting etc. Interindividual information exchange Vacation Sick leave Need for delegation Person leaving institution New Staff Organizational changes

13. Verde Cost Benefit 13 Reducing Cost of System Maintenance More efficient use of information Awareness of license conditions Restrictions and enforcement Access management (IT-Integration) Reporting, Tracking, communiting and solving incidents Longterm Mainteinance of Archival rights Deduplication of work in feeding other systems A-Z LinkResolver Portals Etc.

14. Verde Cost Benefit 14 Verde: ERM in three dimensions Time (history) Multiple E-Product Levels Breadth of attributes Acces s Licensing Costs Trial Use Administratio n Acquisition s Usag e e-Product info Constituents Multiple e-Product levels

15. Verde Cost Benefit 15 What Verde Isn’t A bibliographic maintenance system A full scale acquisitions and payments system An OpenURL resolver An A-to-Z list provider A Public Access Catalog An Interlibrary Loan system A public interface However, Verde works with all of the above supplying ERM information to those applications

16. Verde Cost Benefit 16 And lower levels inherit Interface Package Constituent Access Licensing Costs Trial Use Administration Acquisitions Usage e-Product info Attributes (management areas) Every level can store

17. Verde Cost Benefit 17 Any Questions: Please contact Ted Koppel, Ex Libris tedk@exlibrisgroup.com +1 617 332 8800tedk@exlibrisgroup.com Thank You For Your Attention