1. Using Quarterly Report Data OR I’ve Been Collecting Systems Data All Along and Didn’t Know It!

2. Inputs into Councils Council Functions ECCLATA Grant Funding

3. Council Functions

4. Outputs (a.k.a “stuff we collect data on”) Impacting Services Building Foundations Creating Internal Capacity EQ School Readiness Leadership Activities Council Recognition Impacting Rules and Policies Partnerships Developed Cross-system alignments Strategic Plan Priorities Process Quality Staffing Structure Governance Structure Membership Plans Funding Data Collection

5. I Don’t Think of THAT as Data! Creating Internal Capacity Staffing Structure FTEs Education levels Salaries # & Type of positions Council Governance Current bylaws, operating principals Fiscal structure Membership representation Membership involvement Membership capacity to change home organizations Committee focus by functional components Resource Development & Sustainability Funding by source Funding gap (based on estimate of staffed systems hours needed) Evaluation and Assessment Data collection capacity by tools used Strategic Planning Priority goals by domain and functional component Implementation status of goals qualitative reflections Measurable success indicator Progress toward goal % of members participating in plan development

6. …Or THAT! Building the Foundations of a Local System Build and Support Partnerships Process Quality/ Working Together -- annual survey of members to assess collaboration # of formal partnerships among Council members Leadership and Expertise Leadership development activities by type Systems building skill recognitions Changing Policies # of bills rules, policies on which Council has taken formal position Fund and Invest Funding sources by type Shared Accountability Cross-system alignment, by type % of members that regularly share data % participation in strategic planning

7. Really? I Can USE That Data??? Impact Services School Readiness Outcomes Strategies used, by type and funding allocation Strategy Effectiveness Strategies used, by star rating Qualistar ratings, by site (not in quarterly reporting tool but sent from Qualistar) EQIT, Ounce and Touchpoints Outcomes # of courses funded # of coaching hours funded # courses conducted # coaching hours conducted # participants # participants completed # participants earning college credit # infants/toddlers served by participants

8. Talk Amongst Yourselves Select one data item from each Council Function that your table thinks is most important. –Identify why it’s important –Talk about what you currently do locally to collect this data for the report -10 Minutes-

9. How Do I Get the Data Out of the System? 1. Select Data Extracts from the menu bar.

10. How Do I Get the Data Out of the System? 2. Select one of the data extract buttons to choose data set to download.

11. How Do I Get the Data Out of the System? 3. Select Excel as the format for data export. 4. Click the Export button.

12. How Do I Get the Data Out of the System? 5. Select Save when asked whether to open or save. (This will ensure that the spreadsheet is fully functional when you open it.)

13. Talk Amongst Yourselves Work in pairs or threes to try to download your data from the Quarterly Reporting Tool. –Give each person a chance to try to download their own data. -10 Minutes-

14. What Do I Do With This Spreadsheet? You can use a couple different tools for analyzing your data. –One of the most useful is the PivotTable To learn more about PivotTables, try this online tutorial: http://office.microsoft.com/en- us/excel-help/pivottable-i-get- started-with-pivottable-reports-in- excel-2007- RZ010205886.aspx?CTT=1

15. What Do I Do With This Spreadsheet? You can also do all sorts of things with the built-in formula functions.

16. How Can I Use this Data? Descriptively Longitudinally Comparatively

17. Where Can I Get the Statewide Data for Comparisons? www.cde.state.co.us/ early/ECCResources. htm

18. How Do I Do the Comparison? 1.Take data from a selected statewide chart 2.And put it in a new chart with your local data

19. Talk Amongst Yourselves Use your list of 3 data items from earlier and discuss how you might use this data with your Council and/or stakeholders. Select the best kind of analysis for presenting this data (descriptive, longitudinal, comparative) -10 Minutes-