1. Technical and Vocational Education and Training Colleges Registration and Enrolment Processes 2015 Academic Year Portfolio Committee on Higher Education and Training 18 February 2015

2. 2 Preparations for 2015 Registration TVET Colleges Indicative Budget Components of the Programme Funding TVET Colleges Indicative Bursary Allocation Elements Covered by the TVET College Bursary Scheme Registration Process Campuses Visited to Monitor Registration Achievements to Date Challenges and Solutions Conclusion Presentation Outline

3. 3 TVET colleges submitted their enrolment plans, inclusive of programme offerings and enrolment figures through the submission of Strategic, Annual Performance and Operational Plans to the Department 2015/16 TVET college Strategic Plans were approved by the Minister in 2014 The 2015 TVET college calendar and enrolment schedule was distributed to colleges in the last quarter of 2014 Colleges held open days/weeks and early applications and pre- registration took place from the last quarter of 2014 Bursary applications are integrated into the college application process 10% of bursary allocations (advance) was paid to ALL colleges in January 2015 Bursary allocations for 2015 = R2.2 billion Preparations for 2015 Registration

4. 4 Some colleges reported long queues. o Mechanisms to reinforce pre-registration and the improvement of IT systems are explored. Some colleges reported disruptions during registration, e.g. Eastcape Midlands TVET College NEHAWU members disrupted the registration process. o This matter was swiftly dealt with and additional support through trained provincial officials provided to the college. IT system failure reported at 3 colleges. o These colleges are upgrading their IT systems and a special workshop on strengthening IT systems and reporting requirements was held with the colleges on 3 February 2015. Some colleges requested registration fees from students. o These colleges are to streamline the bursary application process to the registration process. o Affording students who do not qualify for bursaries are encouraged to pay. Re-enforcement of communication in this regard is prioritised. Challenges & Solutions – Registration Process TVET Colleges Indicative Budget Allocation 2014/152015/16% share Eastern Cape 838 630 000889 347 00014% Free State 389 424 000412 975 0007% Gauteng 1 364 872 0001 447 412 00023% KwaZulu-Natal 1 033 932 0001 096 460 00018% Limpopo 657 723 000697 499 00011% Mpumalanga 413 864 000438 893 0007% Northern Cape 94 427 000100 138 0002% North West 314 409 000333 423 0005% Western Cape 719 892 000763 427 00012% Total 5 827 173 0006 179 574 000100% Average Baseline Growth Rate from 2014 to 2015 6.0%

5. 5 Components of Programme Funding The programme budget allocation for TVET colleges is determined in terms of the Norms and Standards for funding. It consists of the following: -Compensation of Employees for all TVET colleges appointed to offer Ministerial approved programmes (NCV and Report 191) -Operational costs for the TVET colleges -Goods and Services costs for provincial TVET colleges units -From 2015/16 Compensation of Employees budget allocation will be retained in the Department to pay for salaries of college employees due to the function shift

6. 6 TVET Colleges Indicative Bursary Allocation 2014/152015/16% share Eastern Cape 227 212 000237 981 00011% Free State 148 253 000154 665 0007% Gauteng 467 933 000488 707 00022% KwaZulu-Natal 447 349 000467 891 00021% Limpopo 281 502 000294 618 00013% Mpumalanga 129 184 000135 107 0006% Northern Cape 43 215 00045 182 0002% North West 135 579 000141 667 0006% Western Cape 227 510 000238 182 00011% Total 2 107 737 0002 204 000 000100% Average Baseline Growth Rate from 2014 to 2015 5%

7. 7 Components Covered by the Bursary in TVET Colleges The bursary allocation for TVET colleges consists of the following:  Tuition Fees; and  Allowances (Transport and Accommodation) This form of funding is channeled through NSFAS NSFAS pays TVET colleges on a claim basis

8. 8 New students receive counselling for career choices Colleges conduct placement tests (not for exclusion) but for correct programme choice advice and identification of possible academic support Colleges process registration according to the detailed enrolment and registration plan provided in the preceding year (2014) DHET including trained provincial officials provided support during the registration and enrolment process New and “old” students went through induction programmes Classes commenced on 19 January 2015 Registration - 2015

9. 9 A total of 146 college campuses were visited during the registration period Priority was given to colleges requiring support Monitoring Registration at TVET College Campuses ProvinceNo. of college campuses visited Eastern Cape28 Free State19 Gauteng18 KwaZulu-Natal19 Limpopo17 Mpumalanga8 Northern Cape6 North West10 Western Cape21 TOTAL146

10. 10 Achievements (Preliminary data) Province NC(V) L2-L4 N1-N3Intro to N4 N4-N6 Eng. N4-N6 Business OtherTotal Eastern Cape13 6463 8415221 68110 37059730 657 Free State5 0204 9143302 13510 93319323 525 Gauteng21 13814 2331 7097 37616 2801 10761 843 KwaZulu-Natal14 7725 865763 15014 58516938 617 Limpopo20 8969 9322353 66514 00135349 082 Mpumalanga9 6664 1732891 6393 0115018 828 Northern Cape2 0891 06931942 4618396 583 North West5 9063 45601 0494 7645115 226 Western Cape8 3025 0104701 40210 1713 22828 583 TOTAL 101 43552 4933 66222 19186 5766 587272 944

11. 11 There are more students enrolling for NATED programmes compared to the NC(V) programmes o This could be as a result of more Matriculants entering the system and not wanting to repeat the same level o It could also be that it is easier for college to increase headcount enrolment via NATED programmes Only few colleges offer the Introduction to N4 Programme Enrolment in the Ministerial approved programmes is significantly more than in occupational programmes In the N4 to N6 enrolments, significantly more students enrol for Business Studies compared to Engineering Studies The last enrolment date for data collection for the first quarter is 20 February 2015 Trends

12. 12 Over years the enrolment and registration planning process has improved and better prepared colleges for the registration process TVET colleges that pre-enrolled in the last quarter of 2014 experienced fewer/shorter queues TVET colleges with good IT systems for enrolment and good bandwidth processed registration faster The training of officials at campuses enabled accurate and prompt reporting on the registration processes and challenges were attended to faster Achievements

13. 13 Challenges and Solutions Some colleges reported long queues o Mechanisms to reinforce pre-registration and the improvement of IT systems are explored Some colleges reported disruptions during registration, e.g. Eastcape Midlands TVET College NEHAWU members disrupted the registration process o This matter was swiftly dealt with and additional support through trained provincial officials provided to the college IT system failure reported at 3 colleges o These colleges are upgrading their IT systems and a special workshop on strengthening IT systems and reporting requirements was held with colleges on 3 February 2015 Some colleges requested registration fees from students o Colleges are to streamline the bursary application process to the registration process o Students who afford and do not qualify for bursaries are encouraged to pay fees. Re-enforcement of communication in this regard is prioritised

14. 14 The final date for the capturing and reporting on the first quarter enrolment figures is 20 February 2015 A draft policy has been developed for the verification of the college enrolments, which will be conducted by external college auditors. This complies with the Auditor-General requirements Current enrolment trends point to a steadily growing TVET college sector Conclusion

15. Thank You