1. Networked Digital Library of Theses and Dissertations http://www.ndltd.org Croatia - May 1999 Edward A. Fox Virginia Tech, Blacksburg, VA, USA fox@vt.edu

2. PIs: Ed Fox - Computer Science (fox@vt.edu) John Eaton - Graduate School (eaton@vt.edu) Gail McMillan - Library (gailmac@vt.edu) GRAs: Constantinos Phanouriou - Computer Science Paul Mather - Computer Science NDLTD Project Team

3. A Digital Library Case Study F Domain: graduate education, research F Genre:ETDs=electronic theses & dissertations F Submission: http://etd.vt.edu F Collection: http://www.theses.org Project: Networked Digital Library of Theses & Dissertations (NDLTD) http:// www.ndltd.org

4. Media ETD Web Site http://www.ndltd.org/ ETDs Got Your Interest? Graduate Students Singapore AM Chronicle of Higher Ed. National Public Radio NY Times... U. Laval

5. What are the long term goals? F 400K US students / year getting grad degrees are exposed / involved F 200K/yr rich hypermedia ETDs that may turn into electronic portfolios F Dramatic increase in knowledge sharing: lit. reviews, bibliographies, … F Services providing lifelong access for students: browse, search, prior searches, citation links

6. NDLTD Computer Resources Research Literature Student Prepares Thesis or Dissertation

7. Student Defends and Finalizes ETD My Thesis ETD

8. Student Gets Committee Signatures and Submits ETD Signed Grad School

9. Graduate School Approves ETD Student is Graduated Ph.D.

10. Library Catalogs ETD and New Students Have Access to the New Research WWW NDLTD

11. Status of the Local Project F Approved by university governance Spring 1996; required starting 1/1/97 F Submission & access software in place F Submission workshops for students (and faculty) occur often: beginner/adv. F Faculty training as part of Faculty Development Initiative F Over 2000 ETDs in collection

12. Universities (>50) + Institutional Members: F Coalition for Networked Information (CNI) F Committee on Inst. Coop. (CIC) F Diplomica.com F Dissertation.com F National Library of Portugal F UNESCO

13. How does this relate to UMI? F 1987 UMI workshop to explore ETDs F Support letter for US Dept. of Ed. proposal F Steering and technical committee membership F ProQuest Direct pilot of scanning works started 1/1/97 F Collaborating on: – accepting electronic author submissions – standards (e.g., representation), research

14. ETD Initiative (and UMI) Students Learn about DL, EPub TDs become more expressive N. Amer. (T)Ds are accessible, archived Global TDs become more accessible, archived UMI Universities

15. Access Approaches F Goal: Maximize access and services, e.g., by encouraging: F UMI centralized services F Our distributed service: Dienst, Z39.50,... F Regional services (e.g., OhioLink) F Local servers with browse, search – From local catalogs to local archives F WWW robot indexing and search services

16. Why might your university want to be involved? F To improve graduate education / better prepare your students F To unlock university information F To save money for students and for the university / improve workflow F To build an important digital library supported by SURA, FIPSE

17. How can your university get involved? F Select planning/implementation team – Graduate School – Library – Computing / Information Technology – Institutional Research / Educ. Tech. F Send us letter, give us contact names F Adapt Virginia Tech solution – Build interest and consensus – Start trial / allow optional submission

18. Contact Our Project Team E-mail etd@ndltd.org Phone Call Visit Video Tape

19. Convene Local Planning Group ETD

20. Build Local ETD Site Digital Library Policies Inspection/Approval Workshop/Training ETD

21. Type 1 Members University Requires ETDs F Adobe Acrobat and/or SGML tools F Automated submission & processing F Archive/access through UMI, (OCLC,) Virginia Tech,... F (Local) WWW site, publicity F (Local) Assistance provided as requested: email, phone, listserv(s)

22. Type 2 Members University Agrees to Require ETDs F Like Type 1 but set date not reached F Usually has an option or pilot F May: wait for new AY; start with all who enter after; … F Build grass roots support – Advisory committee: representative? expert? – Champions to spread by word of mouth – Approval: Senates, Commissions, Deans, Students – Publicity to reach community

23. NDLTD Members, Types 3-7 F 3. Part of university requires ETDs F 4. University allows ETDs F 5. University investigating, has pilot F 6. University consortium joins: –CIC (Big 10 coordinating body) F 7. Non-university organization joins –CNI (Coalition for Networked Info.)

24. Support Services Developed F WWW site with > 300 Mb, CD, videotape F Automated submission system (UNIX, msql, WWW scripts for grad school & library) F Student guidelines, style sheets, multimedia training materials, FAQs, press info F SGML and XML DTDs for ETDs F SGML to HTML (web generator) F LaTeX, Word templates, converters

25. SPIRE Visualization

26. Support Offered F Software, documentation, tech support F Email, listservs (etd-l@listserv.vt.edu, - eval, -grad, -library, -technical) F Donations: Adobe, Microsoft F Evaluation: instruments, analysis F (Temporary storage / archiving; aid - in setting up an int’l service & archive) F http://scholar.lib.vt.edu - solutions/statistics

27. PetaPlex F Parallel computer / storage utility for scale of 1000 to 1,000,000 gigabytes (terabyte/petabyte) F Knowledge Systems Incorporated will supply VT-PetaPlex-1 with 2.5 terabytes, > 100 processors, high speed backbone connection F High-performance “superstore” available to help with NDLTD

28. Relationship with publishers F Concern of faculty and students that still wish to publish books or journal articles, voiced: campus, Chronicle, NPR, Times F Solution: Approval Form gives students, faculty choices on access, when to change access condition; use IPR controls in DL F Solution: by case, work with publishers and publisher associations to increase access – AAP, AAUP – AAAS, ACM, ACS, Elsevier,...

29. Some responses from publishers F ACM: need to acknowledge copyright F Elsevier: need to acknowledge copyright F IEEE-CS: endorse initiative F ACS: After first publication, can release F Textbook publishers: different market, manuscript significantly reworked F General: restricting access to local campus will not cause any problems

30. Future Work F Working with publishers to increase level of access as much as possible F Interoperability tests among universities and with UMI to provide integrated services F Study with testbed that emerges, to improve information retrieval, browsing, interface, and other types of user support F Evaluation, improving learning experience, spread to worldwide initiative, sustainable support and coordination