1. Department of Environment, Health, & Safety Emergency Response Plan Annual Training Program presented by Billy Mitchell, Campus Fire Marshal May 2002

2. Introduction  Purpose of today’s training: Review highlights of our EHS Emergency Response Plan. Review highlights of our EHS Emergency Response Plan. Explain how this plan meshes with the University of North Carolina – Chapel Hill Emergency Plan. Explain how this plan meshes with the University of North Carolina – Chapel Hill Emergency Plan. Make sure each of you understands your role and responsibilities as a member of the EHS ER Team. Make sure each of you understands your role and responsibilities as a member of the EHS ER Team.

3. Introduction Who needs this training? EHS staff with the necessary health & safety training who are EHS Core Responders. EHS Receptionists relative to their role in emergency notification.

4. Introduction When will this training be given? Initial. Annual refresher. Anytime there is a change in the EHS Emergency Response Plan, its SOPs, or the UNC – Chapel Hill Emergency Plan.

5. Introduction Other avenues of training on the EHS Emergency Response Plan:  Annual drills and exercises;  Incident critiques.

6. Topics that we will cover today...  Overview of EHS ER Plan.  EHS Responsibilities.  General Emergency SOP.  Specific Emergency SOPs.  Exercises and scenarios (interspersed).  Summary and Q&A.

7. Overview of EHS Emergency Response Plan  Comes under the umbrella of the UNC – Chapel Hill Emergency Plan.  Meets requirements for an emergency plan under HAZWOPER.  Response to any hazmat incident follows HAZWOPER provisions.

8. Overview of EHS Emergency Response Plan Incident Levels under UNC – Chapel Hill Emergency Plan.  Level Zero: There is no potential hazard and 1 st Responder takes appropriate action to resolve.  Level One: Incident poses minimal hazard and can be resolved using campus resources.  Level Two: Incident endangers public safety or property and requires outside assistance.  Level Three: Incident poses significant risk, requires substantial outside assistance, and generally persists for several hours.

9. Overview EHS Emergency Response Plan General personnel roles (key positions)  Primary Responder – Responds to scene, determines if emergency exists and, if it does, identifies and requests additional resources. Same as “First Responder” in UNC – Chapel Hill Emergency Plan.  Incident Commander – In addition to above, coordinates personnel, initiates chain of notification if needed, acts as liaison between UNC – Chapel Hill and outside agencies; documents activities; develops a response action plan. Assumes duties not assigned to other personnel.

10. Overview EHS Emergency Response Plan Parties outside EHS who have role in campus emergency response:  UNC-Chapel Hill Public Safety  Chapel Hill Fire Department (CHFD)  Regional Response Team 4

11. Overview EHS Emergency Response Plan Pre-emergency Planning:  lays foundation for how we respond to emergencies;  provides template for steps to take. The next few slides outline pre-emergency planning by Incident Level, emphasizing who has Incident Command, response options available, and triggers that determine a specific Incident Level.

12. Overview of EHS Emergency Response Plan Pre-emergency planning – Level 0:  Incident Command: Primary Responder.  Options: Handles on own, with lab tech as buddy if needed, or upgrades to higher level.

13. Overview of EHS Emergency Response Plan Pre-emergency planning – Level 1:  Incident Command: Primary Responder, until relieved from higher ranking person (e.g. Campus Fire Marshal).  Options: Primary Responder requests assistance from within UNC – Chapel Hill, generally EHS Emergency Response Team member(s).

14. Overview of EHS Emergency Response Plan Pre-emergency planning – Levels 2 and 3:  Incident Command: According to UNC – Chapel Hill Emergency Plan.  Options: After assessment, Campus Fire Marshal and CHFD decide whether to: keep at level 2; keep at level 2; downgrade to Level 1 (UNC – Chapel Hill handles response), or; downgrade to Level 1 (UNC – Chapel Hill handles response), or; upgrade to Level 3 (and call in Regional Response Team 4). upgrade to Level 3 (and call in Regional Response Team 4).

15. Overview of EHS Emergency Response Plan Response Triggers:  Level 1 Need EHS Core Responder for buddy. Need EHS Core Responder for buddy. Need EHS Specialist’s expertise. Need EHS Specialist’s expertise. IH monitoring is required to assess hazard. IH monitoring is required to assess hazard.

16. Overview of EHS Emergency Response Plan Response Triggers:  Level 2 Spill of one gallon or more. Spill of one gallon or more. Wet decon needed. Wet decon needed.

17. Overview EHS Emergency Response Plan Response Triggers:  Level 3 Requires Level A personal protective equipment (fully encapsulated suit). Requires Level A personal protective equipment (fully encapsulated suit).

18. Stop for Group Exercise 1

19. Department Responsibilities  Emergency Recognition and Prevention Training, audits, and programs to prevent spills and prepare campus staff for emergencies. Training, audits, and programs to prevent spills and prepare campus staff for emergencies.  Management of this Plan Responsibility of Campus Fire Marshal; includes training team members. Responsibility of Campus Fire Marshal; includes training team members.  Specific Incident Response Duties

20. Department Responsibilities Specific Incident Response Duties  EHS Receptionist – Receives initial call that activates EHS response. Receives initial call that activates EHS response. Decides whether to refer call to Primary Responder, by asking caller for info on nature of incident, substance in question, quantity, hazard, location of incident, and name of PI or responsible person. Decides whether to refer call to Primary Responder, by asking caller for info on nature of incident, substance in question, quantity, hazard, location of incident, and name of PI or responsible person. Makes initial entry in Health and Safety Management Information System (HASMIS). Makes initial entry in Health and Safety Management Information System (HASMIS).

21. Department Responsibilities Specific Incident Response Duties  EHS Core Responders - EHS staff available for support of emergency operations.  EHS Specialists – EHS staff on-call at all times for support of Primary Responder and to respond to scene as necessary. One EHS Specialist is always on call from each of four EHS sections: the Fire Safety & Emergency Response Section, the Industrial Hygiene & Biological Safety Section, the Radiation Safety Section, and the Environmental Affairs Section.

22. Department Responsibilities Specific Incident Response Duties  On-call Primary Responder - EHS person, who is on call to go to the site of a reported emergency, perform an assessment to determine if an emergency exists and if it does, to identify and request Secondary Responder(s) and appropriate EHS specialist. University of North Carolina – Chapel Hill Primary Responder Van

23. Department Responsibilities Specific Incident Response Duties  On-call Primary Responder – Other duties include: Acts as Incident Commander until relieved, stays on scene until incident is resolved, and enters follow-up info in HASMIS. Acts as Incident Commander until relieved, stays on scene until incident is resolved, and enters follow-up info in HASMIS. If a chemical spill quantity could exceed the RQ, notifies Environmental Affairs. If radioactive materials spill, notifies Radiation Safety Officer. If a chemical spill quantity could exceed the RQ, notifies Environmental Affairs. If radioactive materials spill, notifies Radiation Safety Officer. Coordinates with Environmental Affairs Section on disposal procedures for any wastes generated. Coordinates with Environmental Affairs Section on disposal procedures for any wastes generated.

24. Department Responsibilities Specific Incident Response Duties  Secondary Responder – EHS staff on-call for consultation and back-up response. Reports to Incident Commander.  Campus Fire Marshal – Primary Responder for Fire- related Incidents and after-hours incidents downgraded to Level 1. Also responsible for developing and maintaining schedule of Primary Responders, upkeep of vans and equipment list.

25. Department Responsibilities Specific Incident Response Duties  I.H. & Biological Safety Section Manager – As Safety Officer, works with Incident Commander to prevent spread of hazardous materials beyond Hot Zone; ensures safety of EHS personnel responding. Goes over safety procedures and chemical hazards with personnel prior to their entering Hot Zone. Determines appropriate level of PPE and decon.

26. Department Responsibilities Specific Incident Response Duties  Environmental Affairs Section Manager – Verifies reportable chemical spills and, if required, notifies authorities. Oversees hazardous waste determination and disposal procedures for emergency response wastes.  Radiation Safety Officer – Verifies reportable radioactive materials spills and, if required, notifies authorities.

27. Summary of EHS Emergency Response Team Responsibilities Level ZeroLevel OneLevel TwoLevel Three Primary ResponderPer On-Call Schedule Senior EHS Official EHS Primary Responder Business Hours: EHS Primary Responder  Campus Fire Marshal After Hours or 911 Call: Campus Fire Marshal  EHS Manager Incident Commander EHS Primary Responder Business Hours: EHS Primary Responder  UNC – Chapel Hill Public Safety Office  Chapel Hill Fire Dept. After Hours or 911 Call: Chapel Hill Fire Dept. Operations Buddy 1 On-Site Laboratory PersonnelEHS Core Responder or EHS Specialist Back-up PersonnelN/A EHS Emergency Response Team EHS Emergency Response Team and Chapel Hill Fire Department Regional Response Team 4 First Aid SupportOrange County EMS Safety OfficerEHS Industrial Hygiene & Biological Safety Section Manager Characteristics of Response 1 Level D-No Respiratory Protection Required Up to Level B - Dry Decon- tamination Procedures Only Up to Level B - Wet Decontamination Procedures Required Regional Response Team 4 – Level A Environmental Reporting 1 Primary Responder notifies Environmental Affairs Section Manager who makes determination and, if it is a reportable spill, files report as required. Table Notes:  = summons 1 Pertains to response to hazmat incidents only (Specific EHS Emergency SOP #’s 2.a. through 2.h.)

28. Stop for Group Exercise 2

29. General EHS Emergency Standard Operating Procedure (SOP) All incidents begin with Emergency Communication Methods and Notification Procedures. These depend on how the call is initiated by person reporting incident:  Direct call to EHS  911 from campus phone  911 from cell phone The following flowcharts summarize notification sequence.

30. Caller EHS Receptionist Environmental Affairs Section Manager Spill > 1 gal? IH & Biological Safety Section Manager Fire Safety & ER Section Manager 1° Responder (responds to scene) Campus Fire Marshal (responds to scene) Campus Public Safety Office Chapel Hill Fire Dept. (responds to scene) Regional Response Team 4 (responds to scene) 2° Responder(s) & EHS Specialist(s) (respond to scene) Yes, automatic Level 2 No, remains at Level 0 Level 1 (dry decon) Level 2 Level 3 (level A) Fire RelatedAll Other Respond to Scene UNC – Chapel Hill Emergency Response Notification (Incoming call direct to EHS.) Level 2 (wet decon) Level 0

31. 911 using cell phone911 using campus phone UNC – Chapel Hill Emergency Response Notification (Incoming call to 911) Caller Orange County Dispatcher Campus Public Safety Office (Public Safety Officers respond to scene) Chapel Hill Fire Dept. (CHFD) (responds to scene) EHS Receptionist Regional Response Team 4 (responds to scene) Campus Fire Marshal (responds to scene) Campus Fire Marshal (responds to scene) 2° Responder(s) & EHS Specialist(s) (respond to scene) 2° Responder(s) & EHS Specialist(s) (respond to scene) Begins at Level 2 * After HoursDuring Hours Level 3 * CHFD and Campus Fire Marshal may downgrade to Level 1 after conferring on scene.

32. General EHS Emergency SOP Following Emergency Notification, the following SOP elements apply to Hazmat Incidents only:  Evacuation  Safe Distances, Zones, and Places of Refuge  Responder Precautions, PPE and Emergency Equipment, and Decon  Emergency Medical Treatment and 1 st Aid  Recovery, Follow Up, and Critique

33. General EHS Emergency SOP  Evacuation Highlights Same procedures as for fire evacuations. Same procedures as for fire evacuations. Relies on building Emergency Coordinators to clear building and account for staff. Relies on building Emergency Coordinators to clear building and account for staff.  Safe Distances, Zones, and Places of Refuge Determined by Incident Commander with input from Safety Officer. (See Table 4 for guidelines.) Determined by Incident Commander with input from Safety Officer. (See Table 4 for guidelines.) If building recirculates exhaust air, safe distance is outside the building. If building recirculates exhaust air, safe distance is outside the building. Safety Officer monitors to ensure hazardous materials do not migrate outside Hot Zone. Safety Officer monitors to ensure hazardous materials do not migrate outside Hot Zone.

34. General EHS Emergency SOP  Safe Distances, Zones, and Places of Refuge Hot Zone – Area containing incident, big enough to prevent those outside it from being exposed. Personnel entering must wear appropriate PPE. Hot Zone – Area containing incident, big enough to prevent those outside it from being exposed. Personnel entering must wear appropriate PPE. Warm or Decon Zone – Area surrounding Hot Zone where support personnel stage response, decon occurs, and entrance to Hot Zone is located. Personnel entering must wear PPE one level lower than those entering Hot Zone. Warm or Decon Zone – Area surrounding Hot Zone where support personnel stage response, decon occurs, and entrance to Hot Zone is located. Personnel entering must wear PPE one level lower than those entering Hot Zone. Cold Zone – Area surrounding Warm Zone that contains Incident Commander and other support functions. Cold Zone – Area surrounding Warm Zone that contains Incident Commander and other support functions.

35. General EHS Emergency SOP  Site Security and Control For Level 0 or 1, Primary Responder decides on level of security – may simply close door. For Level 0 or 1, Primary Responder decides on level of security – may simply close door. Calls in Campus Public Safety if large area is involved or if floor, wing, or building must be secured. Calls in Campus Public Safety if large area is involved or if floor, wing, or building must be secured. For Level 2 or 3, Campus Public Safety and EHS Emergency Response Team members secure scene; non-essential personnel evacuated. For Level 2 or 3, Campus Public Safety and EHS Emergency Response Team members secure scene; non-essential personnel evacuated.

36. General EHS Emergency SOP  Responder Precautions, PPE and Emergency Equipment and Decon Level 0 or 1 incidents – Primary Responder makes PPE decisions and selects PPE. Level 0 or 1 incidents – Primary Responder makes PPE decisions and selects PPE. Level 2 incidents – CHFD advises on PPE decisions. Level 2 incidents – CHFD advises on PPE decisions. Level 3 incidents – PPE decisions turned over to Regional Response Team 4. Level 3 incidents – PPE decisions turned over to Regional Response Team 4.

37. General EHS Emergency SOP  Responder Precautions, PPE and Emergency Equipment and Decon PPE and emergency equipment is on the Primary Responder Vehicle and the Campus Fire Marshal Van (see Table 5, page 21). PPE and emergency equipment is on the Primary Responder Vehicle and the Campus Fire Marshal Van (see Table 5, page 21). Additional supplies located at EHS Dept. supply shed and EHS room at Thurston-Bowles Building. Additional supplies located at EHS Dept. supply shed and EHS room at Thurston-Bowles Building. IH monitoring equipment on Campus Fire Marshal Van only (see Table 6, page 22), except Liquid Scintillation Counter, which is not portable. IH monitoring equipment on Campus Fire Marshal Van only (see Table 6, page 22), except Liquid Scintillation Counter, which is not portable.

38. General EHS Emergency SOP  Responder Precautions, PPE and Emergency Equipment and Decon Decontamination procedures are determined by Safety Officer and Incident Commander. Decontamination procedures are determined by Safety Officer and Incident Commander. All decon takes place in Warm Zone; minimum decon for ALL incidents – Responder washes hands and face. All decon takes place in Warm Zone; minimum decon for ALL incidents – Responder washes hands and face. Level 0 and Level 1 = Dry decon only; Level 2 = wet decon provided by CHFD; Level 3 = all decon handled by Regional Response Team 4. Level 0 and Level 1 = Dry decon only; Level 2 = wet decon provided by CHFD; Level 3 = all decon handled by Regional Response Team 4.

39. General EHS Emergency SOP  Emergency Medical Treatment and 1 st Aid Report any symptoms to Incident Commander immediately. Report any symptoms to Incident Commander immediately. If you observe symptoms in buddy, notify Incident Commander. If you observe symptoms in buddy, notify Incident Commander. No person experiencing symptoms leaves the scene alone. No person experiencing symptoms leaves the scene alone.

40. General EHS Emergency SOP  Recovery – EHS determines when clean-up and decon is complete, and are can be returned to normal operations. EHS arranges for decon and cleanup services if needed EHS arranges for decon and cleanup services if needed EHS works with Facilities Services to return area to normal use. EHS works with Facilities Services to return area to normal use. EHS notifies occupants, Facilities Services, and Associate V. Chancellor for Campus Services of schedule and plans for recovery. EHS notifies occupants, Facilities Services, and Associate V. Chancellor for Campus Services of schedule and plans for recovery.

41. General EHS Emergency SOP  Follow Up and Critique Primary Responder completes entry in HASMIS within one working day. Primary Responder completes entry in HASMIS within one working day. Other follow up delegated by Primary Responder according to expertise (see Appendix A). Other follow up delegated by Primary Responder according to expertise (see Appendix A). Primary Responder can call incident critique during weekly EHS staff meeting. Primary Responder can call incident critique during weekly EHS staff meeting. If Level B response, critique held within one working day; may involve CHFD, Campus Public Safety, EHS Director and Managers, EHS responders. If Level B response, critique held within one working day; may involve CHFD, Campus Public Safety, EHS Director and Managers, EHS responders.

42. Stop for Group Exercise 3

43. Specific EHS Emergency Standard Operating Procedures (SOPs) General guides to specific emergency response situations, for use by EHS Emergency Responders on scene. Each includes:  Assessment – Gathering information and deciding to upgrade or downgrade incident.  Containment – Initial actions to protect people, property, environment from release.  Clean Up – Operations to return the area to normal conditions.

44. Specific EHS Emergency Standard Operating Procedures (SOPs)  Primary Responder uses Specific SOPs to decide whether to summon an EHS Specialist to the scene.  Divided into two major groups, Hazmat Incidents and Non-Hazmat Incidents: If situation is both, or evolves in that direction, SOP for Hazmat Incident takes precedent. If situation is both, or evolves in that direction, SOP for Hazmat Incident takes precedent. All Hazmat Incidents follow provisions of HAZWOPER. All Hazmat Incidents follow provisions of HAZWOPER.

45. Specific EHS Emergency Standard Operating Procedures (SOPs) Non-hazmat Incidents:  Fire Related  Critical Accident or Injury  Terrorist Risks  Other Requests for Investigation  Indoor Air Quality Hazmat Incidents:  Asbestos  Radioactive Material  Blood and Other Body Fluids  Other Biohazards  Gasoline or Fuel Oil  Mercury  Other Chemicals  Environmental Release/ Water Quality

46. Stop to review new and revised Specific EHS SOPs

47. Summary of High Points  Training has been about our EHS Emergency Response Plan.  It functions within the framework of the UNC – Chapel Hill Emergency Plan.  You have copies of both – read these through again soon to reinforce learning.  You will get this training annually, supplemented by drills and critiques.

48. Summary of High Points  We treat all Hazmat Incidents (Specific EHS SOP #’s 2.a. - 2.h.) per HAZWOPER.  There are four incident levels used at our campus – EHS Emergency Response Team may handle Level 0 and Level 1 without outside assistance.  We reviewed roles of outside parties who become involved in responses to Level 2 or 3 incidents: Campus Public Safety, Chapel Hill Fire Department, Regional Response Team 4.

49. Summary of High Points We reviewed:  general roles of Primary Responder and Incident Commander.  pre-emergency planning for each incident level, and triggers for each.  specific responsibilities of members of the EHS Emergency Response Team as defined by position and role – some of you hold more than one role depending on the situation.

50. Summary of High Points  We reviewed elements of EHS General Emergency SOP, with particular focus on emergency notification: Response initiated by direct call to EHS begins at Level 0. Response initiated by direct call to EHS begins at Level 0. Response initiated by 911 calls begins at Level 2. Response initiated by 911 calls begins at Level 2.  We reviewed Specific EHS Emergency SOPs that are new or have been recently revised.

51. Questions?