1. Michael Geddes Principal Consultant
Project Management
Michael Geddes
Principal Consultant

2. Learning Objectives Project Management Overview
Role & Responsibilities
Tools & Techniques and Report Project Progress
Questions & Answers

3. What is Project Management?
Objective
Provide common standards to ensure discipline
Ultimate goal
Delivery of quality products
Produced on time
Within budget
Accomplish the stated objectives

4. Project Management Framework
Lead to specific project objectives
Create a unique product or service, beneficial change or added value
Means to achieve specific project objectives

5. Project Manager Key Skills
Communication
Organizational skills
Team-building skills
Coping skills
Technology skills
Negotiation
Problem solving
Influencing
Leadership
Cultural awareness
Interpersonal skills
General management skills (budgeting, scheduling) .

6. Importance of Stakeholders
Person actively involved in the project
Positively or negatively impact project
May influence the deliverable and timescales
Define, Clarity, Change to
Determine there needs and expectations
Manage there expectations over the course of the project
Identify stakeholders as early as possible !

7. Who is part of the project team ?
Core team members
Steering committee
Project Sponsor
Project Management
Project team
Extended/Optional
Quality Assurance
Change Management
Training
Customer

8. Stakeholder Roles & Responsibilities
Steering committee - establishing need, reviews, assessment's, approval
Project sponsor - leads in getting project established
Project Manager - ultimately responsible for ensuring project success
Project team - for producing the project deliverables
Customer - using the product or services

9. 5 Key Stages of Project Management
Initiating
Planning
Start up
Execution
Close Out
Project Management
Is an iterative process

10. Project Initiation Project Initiation Internal Stakeholders Customers
Project Team
External Stakeholders

11. Questions to be asked ? Solution or Programme Goal
How will it be done
Why is to be done
What is to be done
Solution or Programme Goal
Approach or High Level Plan
Problem or Major Need

12. Project Planning Cycle

13. Tools & Techniques

14. Project Initiation Tool
NAME/TITLE
PURPOSE
AUDIENCE or STAKEHOLDERS
(AIMS/OBJECTIVES)
(DRIVERS / SUPPORTERS / OBSERVERS?)
WHY IS PROJECT BEING DONE?
WHAT FOR?
WHAT IS THE RESULT?
WHO IS PROJECT FOR?
WHO WILL BENEFIT (OR NOT)?
WHO WILL IT INVOLVE?
DESIRED END RESULT
MEASURES OF SUCCESS
Or CRITICAL SUCCESS FACTORS)
(STANDARDS / CRITERIA)
GOALS!
WHAT MAKES THE
PROJECT A SUCCESS?
WHEN ARE WE FINISHED?
WHAT CAN BE MEASURED?
HOW DO I
MEASURE SUCCESS?
MEASURABLE /
UNMEASURABLE
QUALITATIVE /
QUANTITATIVE

15. Stakeholder Analysis Priority H/M/L Stakeholder Perspective
Mitigation Action H
Director
Project is not value for money
Develop robust business case, demonstrating value for money benefits M
Manager
Could impact teams resources
Allocate project resources during planning stage

16. Risk Analysis Impact H/M/L Likelihood Risk Identified
Mitigation Action H M
Project not delivered to time scale
Develop project plan for approval
Steering committee does not understand approval key stages
Communication plan and quality plan will be developed

17. Gantt Chart Named after its originator Henry Gantt
A Gantt chart is a graph which illustrates on a timeline when each activity will start, finish and end
It’s a pictorial representation of each stage of the project.

18. Gantt Chart – Making the Tea

19. Activity-in-the-Box Network Diagram (Making the Tea)
Re-Boil
10s 3s
180s 5s
15s
20s
START
Fill Kettle
Switch Kettle On
Boil Water (Initial)
Scold Pot
Put Tea-bag In
Pour Water
Place Pot On Tray
END TEA SERVED
Put Milk In Jug
Put Sugar In Bowl
Get Tray
Put Milk, Sugar, Cup & Saucer on Tray
Serve

20. Critical Path Analysis (for Making the Tea)
Re-Boil
10s 3s
180s 5s
15s
20s
START
Fill Kettle
Switch Kettle On
Boil Water (Initial)
Scold Pot
Put Tea-bag In
Pour Water
Place Pot On Tray
END TEA SERVED
Put Milk In Jug
Put Sugar In Bowl
Get Tray
Put Milk, Sugar, Cup & Saucer on Tray
Serve
Critical Path
TOTAL TIME = TIME ON CRITICAL PATH = 253 secs

21. Reporting Tools
The Highlight Report is produced by the Project Manager or the main purpose of providing the Project Board with the status of the stage and project.
A Highlight Report should contain, at a minimum:
Dates
Achievements in the current period
Achievements expected in the next period
Budget and schedule impacts
Actual/potential problems and resolution suggestions

22. Question 1
The project is going according to the plan and it is nearly completed. Client calls and says their marketing department had to make ‘a very small change’ in the source file
It is a corporate brochure translated and typeset into 10 languages
And you are new to the company

23. Answer Choices Say yes in order to keep the client happy
Work out the extra cost & time and try to meet the deadline and inform the client accordingly
Refuse to undertake the change as this is not your fault and your team is scheduled to start another project right after this one
Check your contingency plan to see if you can absorb the request

24. Answer
A 1 – b or d is the right answer

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