1. Download, Scan, Update & Upload Phillip Brooks Rickey Creel & Pam Harrison

2. Agenda  Identify Process Desired for taking inventory  Create Download capability  Create Database – with multiple input forms & Reports  Create Upload capability  Decide on equipment  Work in Process

3. Our Current Situation  All equipment in banner - including the Vocational items  Tags contained barcodes for all inventory  During three year process – set up, conversion & learning Banner functionality & depreciation, we have not taken a complete physical inventory of campus.

4. Decide on Basic Process  Select by Bar Code/PTAG number  Verify and/or update these: –Location –Custodian  Update Inventory Date  Provide key elements –Model, Make, Serial Number

5. Two Methods of Verification Single Method  Scan each object  Update desired records  Move on to next item Multiple Method  Scan every object in a room  Stop and update each record for all items  Move on to next room.

6. Critical Design Decisions  Decision to Download all items. –Items found assigned to other areas in Banner could be updated. (not limited by Banner locations)  Only updated items would be uploaded. –This allows for simultaneous employees to be conducting inventory. Each employee would upload the changes that they had made to the inventory without effecting items that had just been changed.

7. Form/Report of Missing Items  Report created to show items not updated since – Input Date.  This allows for follow up with the “Custodian/Person Responsible” before leaving their area.  Use PC Word document to create notes of items no longer under this employee.

8. Create Download Capability

9. Update Process - Issues  Item found, not on inventory (or in Banner) –Use Tablet PC to create report of item found – not yet entered or extracted from purchasing.  Item on inventory, missing from area –Use Tablet PC to create report of Custodian/Person Responsible explanation of missing item for follow-up.

10. Decide on Equipment  For Size, Weight, functionality – loaned a tablet PC by Howard Computers.  Tested a Wireless Bar Code Scanner (required a Receiver) – Unacceptable  Found a Wireless Bar Code Scanner that could use BlueTooth Technology.  Found a Dongle to provide the bluetooth connectivity to the Scanner.

11. Create Plan to Inventory Entire Campus  Decided on draftees for annual inventory.  Train on Equipment & Assign Departments  Establish Date to Inspect Inventory & Communicate with Person Responsible  Test the Plan