1. 1 New York. West Palm Beach. Boston. Philadelphia. Kansas City. Los Angeles www.astrixtechgroup.com Selecting The Proper LIMS A Systematic Approach To Guarantee A Successful Implementation Astrix Technology Group Robert Walla

2. 2 Why Do We Need A Systematic Approach To Select A LIMS? NEMC 2011

3. 3 Automobile House NEMC 2011 Usually Purchased Based On High Level Requirements Major Life Purchases

4. 4 Must Be User Friendly Must Operate On Windows Must Operate On The Internet Must Be Able To Track Samples Must Perform QC Must Generate Reports NEMC 2011 LIMS High Level Requirements

5. 5 Requirements NEMC 2011 Approximately 100 Commercial LIMS And They All Can Meet Those High Level Requirements LIMS Operate At The Granular Level Of The Organization

6. 6 High Rate Of Failure NEMC 2011 50% Of All LIMS Initiatives Do Not Get Fully Implemented, Do Not Meet User Expectations Or Fail Outright.

7. 7 Must Be Able To Track Samples NEMC 2011 LIMS Requirements Decomposition Does It Track Split Samples? How Does It Track Redos? Does Each Container Have A Unique Number? How Does It Handle Broken Bottles? Can The LIMS Record That the Sample Was Not Received?

8. 8 Typical LIMS Evaluation NEMC 2011 Ask A Colleague Internet Search Attend A Conference Invite Vendor To Perform Demonstration This Approach Only Addresses High Level Requirements

9. 9 LIMS Risk Components NEMC 2011 Under Estimate Configuration Vague Integration Requirements Data Migration Component Unrealistic Schedule Lack of Sufficient Budget

10. 10 Work Process Evaluation and Requirements Analysis Develop Request for Proposal and Score Results Vendor Demonstrations and Score Results NEMC 2011 LIMS Selection Systematic Approach

11. 11 NEMC Interviews Include All Stakeholder Groups Segment By Functional Area Decompose Requirements Prioritize Work Process And Requirements Analysis

12. 12 NEMC 2011 Please Describe How Your System Conforms To The Semi-Volatiles Analysis and Data Review Process _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

13. 13 NEMC 2011 Requirements Matrix

14. 14 NEMC 2011 RFP Components Business Overview Organizational Structure Work Process Descriptions Process Flow Diagrams Requirements Matrix Vendor Response Forms Request For Proposal

15. 15 NEMC 2010 Conformance To Requirements (Weighted Evaluation) Industry Experience Company Profile Cost RFP Evaluation

16. 16 NEMC 2011 LIMS RFP Evaluation Score Sheet LineSectionScore 1Item B: Proposer's Questionnaire, Questions 11, pg. 63 of RFP 2Item B: Proposer's Questionnaire, Questions 13, pg. 63 of RFP 3Item C: System Requirements Response Form, pgs. 65-156 of RFP 4Item D: Process Flows, Sample Receipt, D1, pg. 158 of RFP 5Item D: Process Flows, Volatile Analysis, D2, pg. 159 of RFP 6 Item D: Process Flows, Semi-Volatile Analysis, D3, pg. 160 of RFP 7Item D: Process Flows, Air Analysis, D4, pg. 161 of RFP 8Item D: Process Flows, Metals Analysis, D5, pg. 162 of RFP 9Item D: Process Flows, Wet Chemistry, D6, pg. 163 of RFP 10Item D: Process Flows, Toxicity, D7, pg. 164 of RFP 11Item D: Process Flows, Microbiology, D8, pg. 165 of RFP 12Item D: Process Flows, Ocean Assessment, D9, pg. 166 of RFP 13Item D: Process Flows, Process Control, D10, pg. 167 of RFP 14Item E: Vendor Product Information, Current Products, Configuration and Migration Path, pgs. 168-169 of RFP 15Item E: Vendor Product Information, Support and Updates, pgs. 170-171 of RFP 16Item E: Vendor Product Information, System Implementation, pg. 173 of RFP

17. 17 NEMC 2011 Demonstrate How System Conforms To Requirements and Workflows Not A Sales Demonstration Standardize Demonstration Using Custom Demonstration Scripts Vendor and Product Overview Demonstration Data Demonstration Tasks Product Demonstration

18. 18 NEMC 2011 Functional Business Area: Project CreationDemo Script No.: 2 Description: Demonstrate how to create and modify a project. Demonstrate how to create bottle kits, labels and Chain-of-Custody forms. Demonstrate how to create ad hoc sampling events. Ste p Req. #Requirement DescriptionEvaluation Comments 1N/APrior to the demonstration date, enter the information described in Section 4.1. 24.5Add a sample location described below to the existing project named “Hyperion NPDES”:  Location: Location C  Client Contact: Mark Client  Composite Sample Collection Date: 7/13/07  Project Manager: Mas Dojiri  Date Due: Default TAT  Add the same parameters and associated data to this sampling location that have been previously added to the other locations (Aluminum, Beryllium, Cadmium). 34.5, 4.8, 4.9 Modify the schedule of the “Hyperion NPDES” project based on the information below:  Location: Location C  Parameter: MBAS  Sampling Frequency: Monthly 41.3Print a bottle list kit for the “Hyperion NPDES” project. 5N/AChange the bottle lot numbers to reflect the current lot in the “Hyperion NPDES” project. 67.1Print the bottle labels for the “Hyperion NPDES” project. Labels should include individual bottle tracking information. 76Print the Chain-of-Custody forms for the “Hyperion NPDES” project.

19. 19 Demonstration Do’s and Dont’s NEMC 2011 Schedule Enough Time If You Don’t See it - Ask Keep To The Scripts The Goal Is Not To Trick The Vendor

20. 20 Cost Analysis NEMC 2011 Compare Apples To Apples Licenses Services Support Cost Should Include All Demonstrated Functionality Level of Effort Must Make Sense

21. 21 NEMC 2011 LIMS Implementations Are High Risk A Systematic Approach Will Reduce The Risk Results In The Selection of the Proper LIMS With A realistic Schedule and Budget Summary An Experienced Partner Can Assist With Implementing A Systematic Approach

22. 22 New York. West Palm Beach. Boston. Philadelphia. Kansas City. Los Angeles www.astrixtechgroup.com Questions