1. UNHCR/InterWorks - Emergency Management Training 2.2.1. Session 2.2. Introduction to Contingency Planning

2. UNHCR/InterWorks - Emergency Management Training 2.2.2. Emergency!

3. UNHCR/InterWorks - Emergency Management Training 2.2.3. What is an Emergency? Any situation in which the life or well being of refugees will be threatened unless immediate & appropriate action is taken and which demands an extraordinary response and exceptional measures. See Handbook, p.4

4. UNHCR/InterWorks - Emergency Management Training 2.2.4. Emergency Preparedness Activities Stockpiling supplies Developing staff rosters Hiring extra staff Training Early warning monitoring Contingency planning Etc…

5. UNHCR/InterWorks - Emergency Management Training 2.2.5. Contingency Planning “A forward planning process in a state of uncertainty in which scenarios and objectives are agreed, and potential response systems put in place to respond to an emergency.”

6. UNHCR/InterWorks - Emergency Management Training 2.2.6. Contingency Planning The Process… Meet regularly with likely partners to:  Analyse risks & Identify scenarios  Define policy & objectives  Identify activities & tasks for each sector  Assign likely roles, responsibilities  Prepare the plan

7. UNHCR/InterWorks - Emergency Management Training 2.2.7. Which scenarios?  Refugee influx, mass population displacement  Refoulement  Attack on a refugee camp or settlement  Violence within a population  Epidemic  Natural disaster  Sudden repatriation

8. UNHCR/InterWorks - Emergency Management Training 2.2.8. Identify Scenarios  Consider all possibilities  Usually develop only one or two of these  Include worst/best case  Consider probabilities of each case  Emphasize program needs, i.e., build scenarios around anticipated needs of affected

9. UNHCR/InterWorks - Emergency Management Training 2.2.9. Define Policies & Strategic Objectives  The overall decisions which guide an emergency operation, including who will coordinate the operation  Consider other actors’ (govt’s, UN, NGOs, donors, etc.) policies as well  Generally should be acceptable to partners

10. UNHCR/InterWorks - Emergency Management Training 2.2.10.  Protection  Registration  Physical Planning  Food  Domestic and Other Items  Water  Sanitation  Health & Nutrition  Logistics  Social Issues Define sector-specific objectives and activities

11. UNHCR/InterWorks - Emergency Management Training 2.2.11. Contingency Planning… a few points about the process Contingency planning is best done collaboratively - - with likely partners in any response Prepare joint plans to minimize duplication among agenciesPrepare joint plans to minimize duplication among agencies A contingency plan is a living document, update it!

12. UNHCR/InterWorks - Emergency Management Training 2.2.12. Coordinating the Contingency Plan and Process with Partners Prepare joint plans to minimize duplication among agenciesPrepare joint plans to minimize duplication among agencies Invite partners to join your planning processInvite partners to join your planning process Respond positively when asked to join others’ planning processRespond positively when asked to join others’ planning process

13. UNHCR/InterWorks - Emergency Management Training 2.2.13. Gap Identification Worksheet UNHCR WFP CARE RC MIN/TRANSP MIN/INT MIN/WATER FOOD WATER SANITATION SECURITY SHELTER LOGISTICS EDUCATION XXXXX X X X X X X X XX X

14. UNHCR/InterWorks - Emergency Management Training 2.2.14. Gap ID: Food Sector Sub-Group UNHCR WFP CARE RC MIN/TRANSP Assess Need Decide Ration Rent Warehouse Contract Transp Clear Customs Distribute Food Monitor Distrib XXX X X X X X X X X X X XX X X

15. UNHCR/InterWorks - Emergency Management Training 2.2.15. Chapters in a contingency plan 1.General background on the situation 2.Scenarios 3.Policies and overall operation objectives 4.Objectives and activities by sector 5.Procedures for updating See Handbook, p.39

16. UNHCR/InterWorks - Emergency Management Training 2.2.16. Albania Contingency Plan  Read the Albania contingency plan (p.30 in the workbook)  Assess the Albania plan against the standard model contingency plan.  What are the strengths and weaknesses of the Albania plan?