1. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 1 Completing Business Messages

2. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 2 Three-Step Writing Process Step 1Step 3Step 2 PlanningWritingCompleting

3. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 3 Moving Past the First Draft Final Draft Content, Organization, Style, and Tone Overall Readability Clarity and Conciseness

4. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 4 Revising the Message Content Organization Style and Tone

5. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 5 Promoting Readability Sentences Headings Listed Items Paragraphs

6. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 6 Editing for Clarity Sentence Style Faulty Parallelism Dangling Modifiers Long Noun Sequences

7. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 7 Editing for Clarity Camouflaged Verbs Sentence Structure Awkward References Excess Enthusiasm

8. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 8 Editing for Conciseness Wordy Constructions Long Words or Phrases Redundancies “It is/There are” Starters

9. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 9 RevisionToolsRevisionToolsSpellCheckerSpellChecker ThesaurusThesaurusGrammarCheckerGrammarChecker Revising with Technology

10. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 10 Producing the Message Page Layout MultimediaElements

11. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 11 Graphics, Sound, and Hypertext Presentation Software Graphics Software OverheadTransparenciesOverheadTransparenciesComputerized Slide Shows Computerized Diagrams and Designs Diagrams GraphicalDesignsGraphicalDesigns

12. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 12 Designing Page Layout Consistency Balance Detail Restraint

13. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 13 Design Elements White Space Margins and Justification Typefaces and Type Styles Headings and Captions

14. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 14 Professional Image WordProcessing DesktopPublishing

15. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 15 Proofreading the Message Edited CopyFinal Report Grammar and Usage Punctuation Design Errors Missing Material Overall Format Spelling Errors and Typos

16. © Prentice Hall, 2005 Excellence in Business CommunicationChapter 6 - 16 Distributing the Message PhotocopyMachine Print Shop Mail Merge Computer Disk and CD-ROM Broadcast Faxing The Internet