1. HOMELESS PREVENTION & RAPID REHOUSING PROGRAM
HPRP
HOMELESS PREVENTION & RAPID REHOUSING PROGRAM

2. HPRP CLIENT GUIDELINES
Homeless Prevention and Rapid Re-Housing Program
CLIENT GUIDELINES
50% AMI (Area Median Income), specific to each county.
Significant loss of income
At-risk –OR- currently experiencing homelessness
Lack of resources/support to pay for critical household needs
Expected to achieve self-sufficiency between 3-12 months (18 at most).

3. HPRP
Homeless Prevention and Rapid Re-Housing Program
AMI

4. HPRP
Homeless Prevention and Rapid Re-Housing Program
AMI

5. HPRP HOMELESS PREVENTION PROGRAM
Homeless Prevention and Rapid Re-Housing Program
HOMELESS PREVENTION PROGRAM
In danger of losing home within 2 weeks
The client’s home has been condemned and is no longer meant for human habitation
Will be discharged within two weeks from a facility they have resided in for 180+ days
Hospital
Nursing Home
Prison
Etc.

6. HPRP RAPID RE-HOUSING PROGRAM Currently housed in a shelter
Homeless Prevention and Rapid Re-Housing Program
RAPID RE-HOUSING PROGRAM
Currently housed in a shelter
Sleeping in a place not meant for human habitation
Youth aging out of foster care into a unit of their own
Currently in a facility they have resided in for 180+ days but were homeless immediately prior to entry into the facility.

7. HPRP ENROLLMENT PERIOD Enrolled for 3 months at a time
Homeless Prevention and Rapid Re-Housing Program
ENROLLMENT PERIOD
Enrolled for 3 months at a time
Re-evaluate 80 days into each enrollment period
Maximum of 18 months total enrollment
Most clients should only be enrolled 3-6 months
Re-enrollment is desired over a negative outcome
Payment of multiple past due months counts against this period

8. HPRP
Homeless Prevention and Rapid Re-Housing Program
THE HOUSEHOLD CAN BE ENROLLED IN A DIFFERENT PROGRAM DURING RECERTIFICATION IF THEIR SITUATION HAS CHANGED.

9. HPRP CLIENT PROCESS Referral/Pre-Application Application/Enrollment
Homeless Prevention and Rapid Re-Housing Program
CLIENT PROCESS
Referral/Pre-Application
Application/Enrollment
Determine Eligibility
Establish Case Management Plan (CRITICAL)
Schedule Property Inspection
Utilize Community Partnerships (as needed)
Assistance Visits (est. once per month)
Case Management Visits (as needed to achieve outcomes)
Re-certification/Exit Interview (80 days)
Pre-Applications can be provided to partners

10. NO PAYMENTS CAN BE MADE UNTIL THE PROPERTY PASSES INSPECTION
HPRP
Homeless Prevention and Rapid Re-Housing Program
HOME INSPECTIONS
Every home considered for Re-Housing must be inspected
If previously inspected, a certificate must be obtained for the file
If never inspected, an inspection must be scheduled
If constructed before 1978, additional inspections apply
Lead / Asbestos
If the home has had these inspections in the last 12 months, a copy of the certificate can simply be added to the file
If the home has not been inspected in the last 12 months, an inspection must be scheduled
NO PAYMENTS CAN BE MADE UNTIL THE PROPERTY PASSES INSPECTION
Pre-Applications can be provided to partners

11. If you are unsure if something qualifies,
HPRP
Homeless Prevention and Rapid Re-Housing Program
QUALIFYING FINANCIAL SERVICES
Rent Deposit
Rental Payments
Utility Deposit
Utility Payments (gas, electric, water/sewer, garbage)
Motel Vouchers
Moving Costs (Furniture storage, truck rental, boxes)
If you are unsure if something qualifies,
ASK BEFORE YOU PAY!!!

12. HPRP APPLICATION/ENROLLMENT VISIT Eligibility determination
Homeless Prevention and Rapid Re-Housing Program
APPLICATION/ENROLLMENT VISIT
Eligibility determination
Complete required forms
Establish a self-sufficiency plan
Long/Short term goals
Budget recommendations (including a crisis savings account)
Fax required documents for data entry
HPRP Application
Barriers to Housing Stability
Pathways Authorization Form (expires every 12 months)

13. HPRP FINANCIAL ASSISTANCE VISITS (monthly)
Homeless Prevention and Rapid Re-Housing Program
FINANCIAL ASSISTANCE VISITS (monthly)
Identify any changes to the household
Number in home
Income
Review the household Case Management Plan
Update EZT and Run an Assessment
Fax required documents for data entry
HPRP Application (page 4) – payment activity
HPRP Application (page 5) – statement of benefits
Fax required items for payment processing (P.O)
Payment Transmittal Form (to Linda Nichol)

14. HPRP
Homeless Prevention and Rapid Re-Housing Program

15. HPRP
Homeless Prevention and Rapid Re-Housing Program

16. HPRP RECERTIFICATION/EXIT INTERVIEW
Homeless Prevention and Rapid Re-Housing Program
RECERTIFICATION/EXIT INTERVIEW
Contact the client to schedule an interview at around the 80th day of the enrollment period
Complete/Fax the Exit Interview/Recertification Form
Complete an updated budget
Update EZT and run an assessment
If client is no longer eligible for the program a Notice of Termination from HPRP is required.

17. HPRP FORMS HPRP PRE-APPLICATION
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP PRE-APPLICATION
This form is not required in the client file. It was designed to be utilized by community partners making referrals to assist in determination of eligibility. The form will more than likely be completed by the client or a caseworker from another service provider.

18. HPRP FORMS HPRP PRE-APPLICATION
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP PRE-APPLICATION
This form is not required in the client file. It was designed to be utilized by community partners making referrals to assist in determination of eligibility. The form will more than likely be completed by the client or a caseworker from another service provider.
Includes a STATEMENT OF DISPLACED HOUSEHOLD to be completed by the referring agency if the household is currently homeless. This can be verified by DFCS, Law Enforcement, etc.

19. HPRP FORMS HPRP Application HEAD OF HOUSEHOLD INFORMATION PAGE
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
HEAD OF HOUSEHOLD INFORMATION PAGE
Pathways Key: to be assigned during data entry
Client Median Income: Median income percentage from EZT
County AMI: Area Median Income for your county/number in HH
Last Night’s Residence: Generates starting point for outcomes
Vet, DV, Disabled, Homeless: Applies to entire household
Chronic Homeless: Continuously homeless for a year or more OR has had at least 4 episodes of homelessness in the past 3 years.

20. HPRP FORMS HPRP Application HOUSEHOLD MEMBER INFORMATION PAGE
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
HOUSEHOLD MEMBER INFORMATION PAGE
Complete as you do the LIHEAP Income Verification Form, counting all sources of income and all household members, including the Head of Household.

21. HPRP FORMS HPRP Application HOUSEHOLD APPLICATION ASSESSMENT
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
HOUSEHOLD APPLICATION ASSESSMENT
Check all that apply.
Recent Traumatic Life Event (defined in the bottom of page)

22. HPRP FORMS HPRP Application HPRP PAYMENT ACTIVITY LOG
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
HPRP PAYMENT ACTIVITY LOG
Break out payments by month of service
Date (date payment made)
Payment Type (month/Service: May Rent, May Electric)
Amount Requested: Amount requested by the client
Amount Paid: Actual amount paid by the agency
Voucher/PO #: If PO is used, you will be notified of the number to enter in this section.
Fund Source: P= PREVENTION | R=REHOUSING

23. HPRP FORMS HPRP Application HPRP PAYMENT ACTIVITY LOG
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
HPRP PAYMENT ACTIVITY LOG
This form is to be updated and faxed in with every payment made.

24. HPRP FORMS HPRP Application STATEMENT OF BENEFITS
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
STATEMENT OF BENEFITS
Services provided by sources other than HPRP (including referrals)
Resource (CSBG, First Baptist Church, etc.)
Payment Type (month/Service: May Rent, May Electric)
Amount

25. HPRP FORMS HPRP Application FAMILY SELF-SUFFICIENCY PLAN Example 1
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
FAMILY SELF-SUFFICIENCY PLAN
Example 1
Objective: Obtain temporary shelter
Support Services Needed: Hotel Payment
Date achieved: Date client is put in hotel
Example 2
Objective: Obtain long term housing
Support Services: Security Deposits and 1st Month’s Rent
Date achieved: Date housing established

26. HPRP
Homeless Prevention and Rapid Re-Housing Program

27. HPRP FORMS HPRP Application Directions to Rental Unit
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
Directions to Rental Unit
This is simply needed for housing inspections.

28. HPRP FORMS HPRP Application Client Statement of Understanding
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP Application
Client Statement of Understanding
Statement of honesty
Authorization to verify information provided during intake
Authorization to share information for referral purposes
Right to a Fair Hearing
Pathways Grievance Policy
Statement of Responsibility
Authorization for inspection

29. HPRP FORMS BARRIERS TO HOUSING STABILITY
Homeless Prevention and Rapid Re-Housing Program
FORMS
BARRIERS TO HOUSING STABILITY
Basic assessment questions that will be entered into Pathways
Split into three sections
Tenant Barriers
Personal Barriers
Income Barriers
A great tool to assist with the creation of a Case Management Plan

30. HPRP FORMS PATHWAYS CLIENT AUTHORIZATION FORM
Homeless Prevention and Rapid Re-Housing Program
FORMS
PATHWAYS CLIENT AUTHORIZATION FORM
Required for INDIVIDUALS enrolling into the program
If this form is not signed, the client can not be entered into the Pathways database and NDO will not be reimbursed for services provided to the client.

31. HPRP FORMS PATHWAYS FAMILY CONSENT FORM
Homeless Prevention and Rapid Re-Housing Program
FORMS
PATHWAYS FAMILY CONSENT FORM
Required for FAMILIES enrolling into the program
If this form is not signed, the family can not be entered into the Pathways database and NDO will not be reimbursed for services provided to the household.

32. HPRP FORMS HPRP EXIT INTERVIEW/RE-CERTIFICATION
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP EXIT INTERVIEW/RE-CERTIFICATION
The enrollment period for client assistance is 90 days.
An appointment should be made with the client at approximately 80 days into the enrollment period.
The Exit Interview/Re-Certification Form is to be completed and faxed in prior to the 90th day of enrollment.

33. HPRP FORMS HPRP EXIT INTERVIEW/RE-CERTIFICATION
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP EXIT INTERVIEW/RE-CERTIFICATION
Check RECERTIFICATION if the household has not achieved self-sufficiency and has not been enrolled in the program 18 months.
Check EXIT INTERVIEW and the appropriate sub-category if the household is being terminated from the program.

34. HPRP FORMS HPRP EXIT INTERVIEW/RE-CERTIFICATION
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP EXIT INTERVIEW/RE-CERTIFICATION
Complete the assessment questions under EMPLOYMENT and INCOME.
Be sure to include any information that has changed in the household in the tables provided.
Be sure to include the current AMI if it has changed during the enrollment period.

35. HPRP FORMS HPRP EXIT INTERVIEW/RE-CERTIFICATION (p.2)
Homeless Prevention and Rapid Re-Housing Program
FORMS
HPRP EXIT INTERVIEW/RE-CERTIFICATION (p.2)
Select each service provided and the total dollar amount the client was served with during the CURRENT enrollment period.
DESTINATION
Where will the client be living after discharge from the current enrollment period?
This information is used to generate program outcomes and determines the success of the program. VERY IMPORTANT!!

36. HPRP FORMS NOTICE OF TERMINATION FROM HPRP
Homeless Prevention and Rapid Re-Housing Program
FORMS
NOTICE OF TERMINATION FROM HPRP
This form is to be used to notify the household of their impending termination from the program and to request an exit interview be scheduled.

37. HPRP FORMS EZT Forms Main Application
Homeless Prevention and Rapid Re-Housing Program
FORMS
EZT Forms
Main Application
Self-Sufficiency Status Report (Assessment)
Payment Transmittal Form
Case Notes

38. HPRP
Homeless Prevention and Rapid Re-Housing Program
FORMS
EZT Forms

39. HPRP
Homeless Prevention and Rapid Re-Housing Program

40. HPRP FORMS NDO Forms Household Budget Declaration of Zero Income
Homeless Prevention and Rapid Re-Housing Program
FORMS
NDO Forms
Household Budget
Declaration of Zero Income
HPRP Metered Utility Form
HPRP Current Month’s Rent Form
HPRP Past Due Rent Form
HPRP First Month’s Rent Form
HPRP Propane Verification Form
HPRP Rent Reasonableness Form
DHR Release of Information
W-9 (completed by the landlord)

41. HPRP RENT REASONABLENESS
Homeless Prevention and Rapid Re-Housing Program
RENT REASONABLENESS
A comparison of three similar properties in the same geographic area to determine if the rent being charged is reasonable.

42. HPRP
Homeless Prevention and Rapid Re-Housing Program
W-9
This form is required to be filled out by the landlord in order to process purchase orders and to obtin the EIN/Social Security number of the landlord.

43. HPRP FORMS Payment Verification Documents Past Due utility bill
Homeless Prevention and Rapid Re-Housing Program
FORMS
Payment Verification Documents
Past Due utility bill
The name on the bill MUST match the applicant name
The bill must be due within 30 days
The service address must be the current address of the client
Lease Agreement
Name on the lease MUST be for an adult living in the home
The eviction MUST be imminent (within the next two weeks)

44. HPRP FORMS Household Qualification Documentation Proof of income
Homeless Prevention and Rapid Re-Housing Program
FORMS
Household Qualification Documentation
Proof of income
FY 2009 Income Limit Sheet
Social Security Cards

45. HPRP FORMS Other items of importance
Homeless Prevention and Rapid Re-Housing Program
FORMS
Other items of importance
Verification of crisis situations (if applicable)
Inspection Certificate/Checklist