1. BRITE Check Processing Super User Training November 26, 2007

2. 2 BRITE Check Processing  Have fun and enjoy the opportunities we have to contribute to SBBC’s future success!  Please turn off or silence cell phones and pagers  Please do not read or send email messages during class time  Respect those speaking and asking questions by keeping side discussions to a minimum  Please do not interrupt the person speaking  We will start, break, and end on time  All unanswered questions will be placed in the “Parking Lot” and answers will be distributed later Welcome and Ground Rules

3. 3 BRITE Check ProcessingLogistics Before we get started...

4. 4 BRITE Check Processing Concepts Demonstrations Exercises BRITE Classroom Materials (Let Me) (Tell Me) (Show Me)

5. 5 BRITE Check Processing At the end of this course, you should be able to:  Describe the various methods for obtaining and receiving Goods  Create Requisitions and Transfer Postings  Perform various SAP functions required for school/ location- based procurement, inventory management, and invoice processing  Perform display and reporting transactions  Search for information pertaining to a Project and WBS Elements. Course Objectives

6. 6 BRITE Check Processing SAP Basic Navigation and Fundamentals: Getting Into SAP

7. 7 BRITE Check Processing BRITE What is BRITE?  Broward Innovative Tool for Education, will streamline Broward’s business systems  It provides staff with access and real-time data in the latest version of the SAP software.  BRITE brings one business system to Broward Schools.  BRITE is a project of the Enterprise Resource Planning Department, ERP.

8. 8 BRITE Check Processing Click this button to Access the BRITE Portal SAP BRITE Website www.broward.k12.fl.us/erp  For end users, SAP will now be accessed through the web.  On Windows-based computers, you will access SAP in Internet Explorer.  There will be a button to access SAP on the ERP Department web page:

9. 9 BRITE Check Processing Logging Into the BRITE Portal User Login ID Entry format = P00012345 8 digits starting with the letter p Personnel Number 12345 If personnel number is less than 8 characters, then add leading zero(s) Password (first time users only) Entry format= JA021956 MM = first 2 letters of birth month (JA) DD = 2-digit birth day (02) YYYY = 4-digit year of birth (1956)

10. 10 BRITE Check Processing Initial Password Selection You will click here to change your password

11. 11 BRITE Check Processing Portal Assistance Select “Get Support” to Request a New Password If you have trouble logging into the Portal, select “Get Support”.

12. 12 BRITE Check Processing BRITE Portal Screen  Single sign on access to systems you need to do your work, including SAP (that means one password!)  Tabs in the Portal screen will be customized based on the user’s role  All users will have access to the Home and Employee Self Service (ESS) tabs

13. 13 BRITE Check Processing SAP Access via the BRITE Portal You will select this tab

14. 14 BRITE Check Processing AP Objectives –Master Data – Coding, Vendor Series, PO Series Display vendor master (XK03) Display vendor history (FBL1N) Display entered invoices (ZFAP_APDOCLIST) –SAP Payment Program (F110) Manual Checks (F-58) Reverse checks (FCH8) Reprint checks (FCH7) Positive Pay (ZFAP_RFCHKE00) –Display check information Payment document (FCH2) Display Check Register (FCHN)

15. 15 BRITE Check Processing Navigation Tools in SAP

16. 16 BRITE Check Processing FI - Master Data

17. 17 BRITE Check Processing Quick Reference Sheet (page 1)

18. 18 BRITE Check Processing Quick Reference Sheet page 2

19. 19 BRITE Check Processing Vendor Series  TYPE OF VENDOR –Prime Vendors –Ordering Address –Alt Payee &Permitted Payees –Employees –Students  NUMBER RANGE –100000 –200000 –300000 –400000 –700000

20. 20 BRITE Check Processing Display Vendor – XK03 –Vendor 100024, Company Code SBBC, Purchasing Area SBBC

21. 21 BRITE Check Processing Run the report for Vendor 100004, Company Code SBBC Vendor Line Item Display – FBL1N

22. 22 BRITE Check Processing Display AP Activity by User – ZFAP_APDOCLIST

23. 23 BRITE Check Processing Display AP Activity by User - Report

24. 24 BRITE Check Processing TYPES of PO’s  Standard (online receipt - contracted items) –450800001X  Framework (open/blanket po) –750800001x  Emergency po (used for hurricanes, etc.) –410800001X

25. 25 BRITE Check Processing Document Numbers in SAP Type of DocumentNumber begins withNumber of digits GL Document010000XXXX9 Non PO Invoice190000XXXX10 Non PO Credit Memo170000XXXX10 MM540000XXXX10 PO Invoice/Credit Memo 540000XXXX10 Check Number0000010000XX12

26. 26 BRITE Check Processing Payment Terms & Payment Methods

27. 27 BRITE Check Processing Demonstration & Exercises

28. 28 BRITE Check Processing Accounts Payable Payment Processing

29. 29 BRITE Check Processing Escheated Checks

30. 30 BRITE Check Processing Demonstration and Exercise Scenario: Process the check payment program Transaction Code: F110

31. 31 BRITE Check Processing Payment Program – F110 – Enter Parameter

32. 32 BRITE Check Processing Payment Program – F110 - Parameter

33. 33 BRITE Check Processing Payment Program – F110 – Free Selection

34. 34 BRITE Check Processing Payment Program – F110 – Additional Log

35. 35 BRITE Check Processing Payment Program – F110 – Printout Medium

36. 36 BRITE Check Processing Payment Program – F110 – Printout

37. 37 BRITE Check Processing Output Controller – SP01

38. 38 BRITE Check Processing Output Controller – SP02

39. 39 BRITE Check Processing MANUAL CHECK

40. 40 BRITE Check Processing Payment with Printout – F-58

41. 41 BRITE Check Processing CANCEL CHECK (VOID)

42. 42 BRITE Check Processing Check Management

43. 43 BRITE Check Processing Cancel Check Payment - FCH8

44. 44 BRITE Check Processing REPRINT CHECKS

45. 45 BRITE Check Processing Reprint Check – FCH7

46. 46 BRITE Check Processing POSITIVE PAY

47. 47 BRITE Check Processing Check Extract Creation

48. 48 BRITE Check Processing DISPLAY/CHANGE CHECK INFORMATION

49. 49 BRITE Check Processing Display Payment Document - FCH2

50. 50 BRITE Check Processing Reset Check Information Data - FCHG

51. 51 BRITE Check Processing CHECK REGISTER

52. 52 BRITE Check Processing Search for check by amount - FCHN

53. 53 BRITE Check Processing Check Register by Payment Run - FCHN

54. 54 BRITE Check Processing Check Register Results - FCHN

55. 55 BRITE Check ProcessingQUESTIONS

56. 56 BRITE Check Processing  HELP DESK 754-321-8120  BRITE Website: web/erp -or- http://www.broward.k12.fl.us/erp/  e-Learning  Context Sensitive Help  CAB Conference  BRITE LITES (By Role) User Support Options  ESS Appraisal  Blackboard Follow-Up

57. 57 BRITE Check Processing Change History DateNameChange Description 06/04/07Eric TobiasInitial Draft 06/11/07Eric TobiasRevisions Made 7/26/2007Garland HamicUpdated from SAP4400 draft 7/30/2007Garland HamicUpdated with changes from Robert and Jeetendra 8/1/2007Garland HamicUpdated with changes from Robert and Jeetendra SeptGarland HamicChanges and final approval for BRITE LITE training 9/17/07Kris MaccubbinTest of changes 9/17/07Robbin McGillAdded edits based on Pilot Feedback 10/11/07Garland HamicIncorporate edits from second pilot. 10/15/07Kris MaccubbinCopyediting