1. © 2006, Educational Institute Chapter 15 Audiovisual Requirements Convention Management and Service Seventh Edition (478CSB)

2. © 2006, Educational Institute 1 Competencies for Audiovisual Requirements 1.Summarize factors in the decision about which audiovisual requirements to service in-house and which to outsource. 2.Describe types of audiovisual equipment and their uses. 3.Identify issues related to providing audiovisual equipment and services, and explain the hotel's responsibilities in terms of signs and notices.

3. © 2006, Educational Institute 2 Reasons to Use Audiovisual Equipment Specialists Lack of storage space Infrequent use Theft or loss expenses Expensive maintenance of AV equipment CSMs prefer to use outside suppliers Commissions Outside suppliers have full, trained staff and a wide selection of equipment

4. © 2006, Educational Institute 3 Types of AV Equipment Sound Systems Lighting Lecterns Screens Five feet principle; one by six principle Slide Projectors Dissolve unit Kodak Carousel slide projector is the most popular (continued)

5. © 2006, Educational Institute 4 Types of AV Equipment Overhead Projectors Opaque projectors LCD projectors Rearview Projectors Motion Picture Film Projectors Videotape Projectors Formats: VHS, Betacam, Beta SP, U-Matic or Industrial, Broadcast video, or Video 8 (continued)

6. © 2006, Educational Institute 5 More Types of AV Equipment Projection Systems for Computer Presentations Liquid crystal display (LCD) Computer projectors Projector Stands Multimedia Presentation Equipment Slide/sound synchronizer Dissolve unit (continued)

7. © 2006, Educational Institute 6 More Types of AV Equipment Simultaneous Interpretation Virtual Conferencing Spare Parts Other Projection Devices Chalkboards Whiteboards (Panofax, Gemini Blackboard) Flip charts Pointers Personal computers (continued)

8. © 2006, Educational Institute 7 Factors to Consider in Pricing AV Services Competition Availability of outside firms Number of guestrooms occupied Extent of food and beverage functions Amount invested in equipment

9. © 2006, Educational Institute 8 The Impact of Union Regulations on AV Services Meeting planners may complain about union regulations. Inform meeting planners of union regulations. A violation can lead to a work stoppage in the middle of a convention.

10. © 2006, Educational Institute 9 Sign and Notice Policies CSM should remind planner of need for signs to avoid last-minute scramble Submit official policies to meeting planner Avoid damage to walls and doors Use built-in sign holders and professionally made signs Signs may be created in-house; submit price sheet to planner Staff should supervise or handle sign hanging Trace path of attendees to ensure that signs are placed logically