1. connecting you with information, support and your community Yvonne Budden Scholarly Communications Manager, University of Warwick, UK Open Access Opportunities, Policies and Rights

2. connecting you with information, support and your community Presentation outline What is Open Access? What are the routes to Open Access? Warwick Support Available Open Access Policies Creative Commons Licenses Copyright Transfer Agreements The Darker Side of Open Access

3. connecting you with information, support and your community What is Open Access (OA)? providing unrestricted access to research outputs – free and permanent online Current OA policies mainly focus on journal articles and conference proceedings Publishing via Open Access means anyone can read and download the research… – As well as possibly re-use it for commercial or non-commercial purposes.

4. connecting you with information, support and your community Benefits of Open Access Increase the global visibility and impact of research and the work of the particular research community Making work available open access increases the chances of it being read and cited Helps co-authors and their visibility It means authors comply with their funder mandates WRAP provides a single, secure place of deposit that feeds other institutional systems and processes

5. connecting you with information, support and your community OPEN ACCESS PUBLISHING (There are 2 routes to OA publishing: Gold and Green) GOLD (Final print version) Author/ institution usually pay APC to publisher Free and immediate access GREEN (Accepted version) No fees paid to publisher Papers are often available after an embargo period e.g. WRAP - Warwick Research Archive Portal

6. connecting you with information, support and your community Open Access Policies Research funders now mandating open access Policies in place for: – Research Councils UK – Wellcome Trust and other charities – HEFCE in relation to the next REF process

7. connecting you with information, support and your community HEFCE Policy - Included/Excluded Outputs required to be OA for the REF – Journal articles – Conference proceedings issued with ISSNs Outputs NOT required to be OA – Books, book chapters, other long-form publications – Conference proceedings issued with ISBNs – Creative writing – Practice-based outputs – Data – Confidential items (e.g., security, commercial reasons)

8. connecting you with information, support and your community Eligibility for REF under the Open Access Policy: To be eligible an output must be: Deposited on acceptance for publication or no later than 3 months after acceptance (you can’t go back after publication!) Discoverable (must be in a repository but can be closed) This is mandatory for outputs accepted for publication after 1 April 2016 WRAP is a compliant repository Licence is not required but advised to use at least CC BY-NC- ND – Creative Commons Non-Commercial-Non-Derivative

9. connecting you with information, support and your community Embargo Periods 12 months Science/Medical subjects 24 months for Arts and Humanities/Social Sciences 24 months is acceptable for interdisciplinary research submitted to Science/Medicine Panels if it is also admissible to Arts/Social Sciences Work has to be deposited! Remember on acceptance; if it is under embargo or there are other issues we will keep it on closed access for the necessary period

10. connecting you with information, support and your community Exceptions Deposit/Technical – E.g., need for multiple author permissions delayed submission of the work; legal/ethical; short term repository failure Access – Dependence on 3 rd party content and rights not granted – Embargo period is beyond the maximum but it is the most appropriate publication – Journal prohibits OA repository deposit but it is the most appropriate publication Other – ‘Very rare’ - written explanation required If you think you need an exception please contact us when depositing!

11. connecting you with information, support and your community QA and Verification An audit and verification process are still to be established Institutions will be asked to provide assurance on processes and systems – have to be in place and used by April 2016 – WRAP is working with HEFCE to ensure we meet all the needs of researchers Intention is to list exceptions in WRAP alongside the article The Policy firmly establishes the green route HEFCE gives credit in the REF Research Environment if output takes a more open Gold route and goes OA straight away.

12. connecting you with information, support and your community HEFCE Policy Overall Key messages: HEFCE are strongly supporting repositories (green) but a publication Open Access (gold) will also comply but accepted version must still be deposited in repository use WRAP now: get into the deposit habit any issues get in touch!

13. connecting you with information, support and your community The Charities Open Access Fund (COAF) Members of the fund – set up from 1/10/14 – running for two years – other charities may join year 2

14. connecting you with information, support and your community To comply with COAF Article or conference proceeding with ISSN must be freely available on publication The licence used must be CC-BY (Creative Commons Attribution) only The publisher must also on behalf of the author deposit the final version in PubMed Central (PMC) Apply using application form linked on top right of page warwick.ac.uk/lib-researchers/open-access

15. connecting you with information, support and your community RCUK Policy and Fund Covers ‘articles published in peer-reviewed academic journals or conference proceedings’ Projects funded ‘wholly or partially’ by RCUK RCUK Transition period to achieve OA Green & Gold (45%,75% Gold OA after five years....)…Gold OA expected with a CC-BY licence type A range of acceptable embargo periods for Green OA 6-12 months in the first instance (6 months EPSRC) 12-24 months once funding has been exhausted RCUK have provided Warwick with a block grant to support Gold OA

16. connecting you with information, support and your community To comply with RCUK policy : You must publish in a journal compliant with the RCUK Policy on Access to Research Outputs Your article must include : – a statement on funding source/s – a statement on how “underlying research materials – such as data, samples or models – can be accessed*” *This does not mean the data itself needs to be OA – it means you say how the reader can access it, or where there are sensitivities in the data, you note this

17. connecting you with information, support and your community Open Access Books HEFCE are exploring this area with an AHRC/ESRC project led by Geoffrey Crossick From October 2014 the Wellcome Trust require books and chapters be OA - from 1/10/14 apply direct to Trust for funding Publisher movement on Open Access books: – Routledge (£10,000), Springer (number of pages) – Knowledge Unlatched Pilot Collection (28 books openly available, funded by 300 libraries worldwide)

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19. Creative Commons Exercise 1.What could you do with the work using this license? 2.What can you not do with work under this license? 3.Are there any types of work you could see using this license for in your work? 4.How comfortable are you with the idea of this license?

20. connecting you with information, support and your community Copyright transfer agreements Author’s are asked to sign these as part of the publication process In many cases the Corresponding Author may sign for all authors BE CAREFUL – Read carefully and check you agree with what rights you are loosing and what you retain!

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22. Predatory Open Access Publishers Often ‘cold-call’ by email Emails designed to flatter the author Offer enticing benefits to authors – Royalties, quick publication, retain your copyright – And often follow through with this (!) Publishing with them can restrict your ability to further publish the work elsewhere Some Universities are excluding these publications from consideration for promotion

23. connecting you with information, support and your community Ways to protect yourself Check the list of publishers and journals: – http://scholarlyoa.com/publishers/ http://scholarlyoa.com/publishers/ – http://scholarlyoa.com/individual-journals/ http://scholarlyoa.com/individual-journals/ Look for details of the process – Peer-review? Editors? Plagiarism checking? Copyediting? Journal listed in DOAJ? - http://doaj.org/http://doaj.org/ Talk to colleagues – have they heard of the journal or publisher?

24. connecting you with information, support and your community Open Access at Warwick Scholarly Communications Manager and Open Access Officer Information on OA, publisher and funder policies Departmental visits and tailored OA events and training Management and advice on RCUK and COAF ( new fund) block grants WRAP Team Information, training and advice on the use of WRAP and deposit of materials Information on OA, publisher and funder policies Copyright checking and assurance for authors about publisher policies Provision of personalised support through WRAP@mydesk sessions

25. connecting you with information, support and your community For more information on Open Access warwick.ac.uk/lib-researchers/open-access Email: openaccessfund@warwick.ac.uk

26. connecting you with information, support and your community More information on WRAP Contact the WRAP team: publications@warwick.ac.uk Or book a WRAP at my desk session today: warwick.ac.uk/lib-publications/atmydesk

27. connecting you with information, support and your community Thanks for listening! Yvonne Budden – Scholarly Communications Manager y.c.budden@warwick.ac.uk +44 2476 151275