2 What’s New for 2013-2014 Shared Residency Verification Students that are NEW to DeSoto County Schools who meet the requirements for shared residency verification must provide appropriate documentation.Affidavit verification should be completed through the Department of Residency (County Office) only for students who are new to the district.
3 What’s New for 2013-2014 Shared Residency Verification Returning students who have completed the shared residency requirements the previous year will be allowed to renew their affidavit at their home school. This includes Kindergarten students with older siblings.
4 What’s New for 2013-2014 Residency requirements for parents that rent: Copy of the lease/rental agreementSecond proof of residencyResidency should be completed at the school.
5 What’s New forResidency requirements for parents that own the property in which they reside:Mortgage, Property Tax Display or a Deed of Trustreflecting ownership of the property.II. Second proof of residencyResidency should be completed at the school.
6 Primary Proof of Residency What should be on a Deed, Mortgage or Tax Display? Homeowner’s name and physical address of the property.
7 Primary Proof of Residency What is considered a current lease? Dates (start and end) should be visible on the lease and should be current; along with the lease holder’s name, address and signature page.
8 Primary Proof of Residency What if a lease expires after registration? Then an updated lease would need to be provided and current for that school year unless it is noted month-to-month.
9 Primary Proof of Residency What if a lease is month to month? This should be stated in the agreement and highlighted to show current residency along with all other information.
10 Primary Proof of Residency What is an acceptable alternative form of a lease or rental agreement? In extreme cases, a document or letter from the landlord/manager with current dates stating that the lessor is still a resident of the property may be accepted only if no other document can be provided.
11 Secondary Proof of Residency What should be on a “utility bill” or start order notice?A physical service address must be visible (NO POST OFFICE BOXES) and should be current within 30 days of registration. A disconnected notice cannot be used as a second proof unless a receipt of payment is shown. Start order notices may be used until the first utility bill can be provided. Start order notices should include homeowner/leaseholder’s name and physical address. Once the first utility bill is issued, the parent or homeowner must provide a copy to the school.
12 Secondary Proof of Residency What if utilities are included in the lease agreement? Then they must provide one other proof including a valid car tag registration or government mailing to complete the registration.
13 Secondary Proof of Residency What is a government mailing?It is a mailing from any county, state or federal agency addressed to the parents at the address listed on the lease, mortgage, etc., and must be dated within 30 days of registration.Do not take mailing from DeSoto County Schools or copy of Shot Record.
14 Secondary Proof of Residency What items should NOT be taken as proofs? Cable bills, phone bills, credit card bills, bank statements, voter registration cards, medical bills, income tax returns, etc.
15 Secondary Proof of Residency Are car tag affidavits and utility affidavits used as proofs?NO. They should not be used or given to parents as a form of proof of residency. Any utility or car affidavit forms should be discarded.
16 How McKinney-Vento fits into the residency process
19 Audit Findings Issues Leases Mortgages/Deeds Expired without month-to-month optionMissing term datesMissing leaseholders’ namesMissing signature pagesNot current on 1st day of schoolAlterations without signatures or initialsLeaseholders which are not parents/guardians as listed on PowerSchool or birth certificateCopies not legibleMortgages/DeedsMissing documentationNot in parent/guardian namesPhysical address missingPurchase contract/agreementMortgage in name other than parent/guardian listed on PowerSchool or birth certificate providedMortgage insurance documentation providedCopies not legible
20 Audit Findings Issues Utility bills Tag Receipt Missing documentation Documentation not in parent/guardian name listed on PowerSchool or birth certificateMissing service addressWrong service addressProviding only stub of billDates not appropriateStart orders without a utility billDisconnect noticesCopies not legibleTag ReceiptNot in parent/guardian nameExpired tagsAddress not listed on PowerSchoolCopies not legible
21 Audit Findings Issues # 5 Proofs Government Mailings Provided unacceptable government mailingsEx-AARP/Medicare insurance lettersVoter’s RegistrationCopies not legibleEnvelopes from agencies# 5 ProofsNot marked #5AffidavitsParent listed as a homeowner/lease holderProofs not in applicant nameMissing parent proofsAddresses on proofs do not match homeowner/lease holder’s stated address
22 Residency Audit Requirements RESIDENCY PROOFSDATAHomeowner/ Lease HolderAccount Holder on Utility DocumentationMotor Vehicle Title Holder on Motor Vehicle Tag ReceiptAddressesParent/Guardian NamePowerSchoolCumulative folder/Permanent RecordAddress
24 InvestigationsDCS has conducted 247 shared-residency investigations since July 2012.Out of 247 investigations, 104 students were withdrawn by their parents after the findings of the investigations were reported.
25 Investigations Investigations include: Visits to neighbor’s residence Visits to address listed on affidavitEach home is visited by an investigator at least two times to verify that the parent and student actually live at the address listed on the affidavit.
31 Solutions Inform parents Remind parents Beginning in April 2013, send letters to parents to inform them of the shared-residency procedures.Send s to parents with link to residency office’s website.Remind parentsSend letters with final report cards with changes for shared-residency verification.
32 Importance of Residency Provides proof of legal residency in DeSoto CountyMeets DCS “JBC” requirementsReflects demographic information in PowerSchool, on cumulative folder, and permanent record