1. 6 December 2010

2. O VERVIEW PRESENTATION PPDRM outcomes DIMS outcomes Update on work up to today Next steps Where they start and why they start here OBJECTIVE: Derive the substantive content for the 2011 Information Managment Working Group workplan

3. F ROM THE PPRDRM IN A UGUST 2010 OBJECTIVES Increase understanding of the exact nature of the support that National Disaster Management Offices (NDMOs) get in-country from the Government, NGOs, regional organisations, UN et al Clearly define the expectations RDMs have of international, regional and national support agencies Identify areas where ‘institutional strengthening‘ is required Identify skill gaps and personal capacity development needsDIMS outcomes OUTCOMES: Coordination of DRM stakeholders incountry to ensure there is no duplication of effort and better use of resources in the implementation of DRM initiatives. Pacific countries need to significantly improve access to more accurate baseline data and information to support disaster management, disaster risk reduction and climate change adaptation initiatives. Regional and international donors and partners to explore existing and new mechanisms to support institutional strengthening and capacity building to NDMOs, other key national agencies, civil society and private sector within Pacific countries and territories. Technology was recognised as an important part of capacity building.

4. F ROM THE DIMS WORKSHOP IN S EPT 2009 OBJECTIVES Identify the status quo of information management in Fiji Present various information management initiatives and tools that may help Draw up recommendations as to how to go forward OUTCOMES: Highlighted need for MoU’s with partner agencies for information and capacity sharing during emergencies Collect baseline information Streamline joint assessments

5. W ORK DONE UNTIL TODAY Under the DIMS: provision of IT hardware to Fiji NDMO Support for technical staff and hardware within Solomon Islands NDMO Collection of baseline data in Cook Islands (FERN), Tonga, Vanuatu, Solomon Islands, Papua New Guinea and Fiji (work still ongoing to finalize datasets) Joint multi-sector assessment forms being developed in Papua New Guinea (DMT) and Solomon Islands (IRA cluster) PHT web presence for information sharing and dissemination Explored intra-governmental working capacities in Cook Islands, Tonga, Vanuatu, PNG, Solomon Islands

6. E NOUGH BASICS, LETS MOVE ON I NFORMATION M ANAGEMENT C YCLE : Collection Data Analysis ?? Application ?? Support to decision making ?? W HAT ARE WE MISSING ? Data needs to be transformed into information through analysis As we collect more and more data, using specialized tools, that transformation is carried out by a technician However, the technicians are on loan from non disaster related agencies Analysis is late Or poor quality Or non reliable To move on, these technicians need to be trained

7. L ESSONS LEARNED FROM S OLOMON I SLANDS T SUNAMI S IMULATION Even with qualified GIS staff, maps are not easily forthcoming GIS staff from non disaster related agencies find it difficult to pre-suppose in a reliable way the questions that will be asked of them Technical staff often over-estimate their capacity to produce rapid analysis, and under-estimate the time needed to deliver exactly what is needed for decision making Prepositioned data needs to be in a format familiar to GIS staff and in such a way that suits the analysis which is need Particular data operations are required to transform baseline data into information needed – these operations are not well known Without a script detailing IM products which are needed, when, for whom, then IM products cannot be included in the decision making process

8. S O HOW DO WE MOVE FORWARD OCHA in 2011 will strive to work through the Information Management Working group in collaboration with the GIS user group to strengthen in- country GIS capacities to respond to targeted requests from NDMOs This requires: ○ Deciding what decisions are to be supported by which IM products and what stages of a disaster (timeframe) ○ Identifying who will most likely be doing this, and building their capacity to react, deliver and anticipate requests

9. W HICH STANDARD I NFO M GT PRODUCTS ARE NEEDED WHEN, AND IN WHICH FORMAT ? 2 SCENARIOS : T ROPICAL C YCLONE D ISTANT T SUNAMI 3 P HASES : Warning Immediate onset (first 24-48hrs) Response (past 49hrs)

10. Phase: Type of disaster: Type of product ContentAudienceFormat Dissemination method Priority Ex: Map/ table/ graphic/ text/ mixt Ex: Total population/ Affected population/ Threatened infrastructure/ Ex: Nat. Hazard advisors / Provincial Operations Centres / Nat. Disaster Committee etc.. Wall map (poster)/ A3/ A4/ electronic doc/ B&W/ color (for color blind?) Ex: Fax/ email/ courrier/ via website/ printed copies? Ex: Very much needed/ wishful thinking T HREE GROUPS ( ONE FOR EACH PHASE )

11. G OING FORWARDS I NFORMATION WORKING GROUP WILL WORK TOWARDS PUTTING TOGETHER A STRATEGY FOR ASSISTING COUNTRIES TO BUILD SKILLS NECESSARY TO PRODUCE THESE PRODUCTS I NCLUDE WORKSHOPS IN - COUNTRY, INDIVIDUAL COACHING, A “ DISASTER - MAPPING ” TOOLKIT WITH TUTORIALS AND STANDARD PRODUCTS ETC …

12. T HANK YOU