1. Data Quality And Stewardship

2. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

3. Ensuring that data are accurate, relevant, timely, and complete for the purposes they are intended to be used is a high priority issue for any organization. The key to maintaining high quality data is a proactive approach to data governance that requires establishing and regularly updating strategies for preventing, detecting, and correcting errors and misuses of data.  Does the organization have policies and procedures in place to ensure that data are accurate, complete, timely, and relevant to stakeholder needs?  Does the organization conduct regular data quality audits to ensure that its strategies for enforcing quality control are up-to-date and that any corrective measures undertaken in the past have been successful in improving data quality PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Data Quality and Accuracy

4.  School Board Members should recognize data collection, management, and use as a routine cost of doing business – and as much as possible provide the resources for this work.  Superintendents should support a culture of quality data through a robust professional development program.  Principals should develop a calendar for data reporting deadlines.  Teachers should ask for instructions and guidance for improving data use in the classroom.  Data stewards should resolve data discrepancies before reports are forwarded to senior staff for review and approval.  Technologist should offer a help desk and/or online help area for data entry personnel.  Office staff should set aside a regular time for data entry tasks. Free of noise and distractions. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Data Quality and Accuracy

5. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Data Quality and Stewardship DATA Stewardship equals taking responsibility for a set of data for the well being of the larger organization, and operating in service to, rather than in control of, those around us. We are all DATA STEWARDS

6. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Data Stewards A Data Steward is: – One who manages another's facts – Ultimately responsible for the definition, management, control, integrity or maintenance of district, building, or classroom data.

7. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Data Stewards The responsibilities of Data Stewards are the same, regardless of where the person falls within the district. Be accountable for integrity and quality of data personally gathered/updated. Create data standards and business rules. Follow formal established process. Ensure that information meets customer needs.

8. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Data Stewards Establish data access security requirements. Ensure official agency records requirements are being met. Ensure data documentation is developed and maintained Participate in the data management teams Be active advocates of data management.

9. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Data Stewards All district employees should have specific District data accountabilities (such as data definition, data collection and data usage) incorporated into their job descriptions.

10. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION DATA Stewardship Policy Idaho schools districts should have Data Stewardship policies – Data Stewardship policies provide consistent, clearly defined steps to gather, compile, save and report data. – All district employees understand and agree to the Data Stewardship policies.

11. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION DATA Stewardship Policy This policy establishes specific requirements for handling sensitive digital information Scope Policy Storage Backup Mobile Devices Transmission Passwords

12. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

13. National Forum on Education Statistics http://nces.ed.gov/pubs2010/2010801.pdf ISEE Action Plan District Playbook http://www.sde.idaho.gov/site/isee/docs/ISEE%20Action%20Plan.pdf Privacy Technical Assistance Center (PTAC) http://ptac.ed.gov/sites/default/files/data-governance-checklist.pdf Data Quality Campaign http://www.dataqualitycampaign.org/ The Office of Research Integrity http://ori.hhs.gov/ PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Resources

14. Rick Kennedy Idaho State Department of Education Statewide Instructional Improvement System Coordinator Office: 208-332-6880 rkennedy@sde.idaho.gov Jeff Church Idaho State Department of Education IT Business Analyst Office: 208-332-6934 jchurch@sde.idaho.gov PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Contact Information