1. Portable Radio Operations
North Zone Communications Committee
Motorola XTS 3000
Portable Radio Operations
June 2007
North Zone – Communications

2. Antenna Install/Remove
1. Screw the antenna into the antenna receptacle on top of the radio
2. Tighten the antenna firmly with your fingers
June 2007
North Zone – Communications

3. Battery Install/Remove
NOTE: The battery must be charged before use. Memory effect is a phenomenon that causes a loss in battery capacity or voltage due to repetitive shallow discharging or long-term overcharging. This memory effect has been greatly reduced in your batteries through the use of new cell technology.
June 2007
North Zone – Communications

4. Battery Install/Remove
To install the battery:
1. Turn OFF the radio
2. Place the notched tabs, at the top of the battery, into the slots at the top of the back of the radio
3. Press the bottom of the battery into the radio until the battery clicks into place
June 2007
North Zone – Communications

5. Battery Install/Remove
To remove the battery:
1. Turn OFF the radio
2. Press and hold the battery release button on the bottom of the radio
3. Hold the radio with the battery side tilted down. The bottom of the battery should fall away from the radio
4. Remove the battery from the radio
June 2007
North Zone – Communications

6. North Zone – Communications
Belt Clip Install
NOTE: Remove the battery from the radio before installing or removing the belt clip
1. Hold the battery with the back of the battery facing you, slots at the top
2. Hold the belt clip with the top facing upward, and align the metal slides on the back of the clip with the slots on the battery back
3. Slide the metal slides on the clip downward into the slots until it clicks into place
June 2007
North Zone – Communications

7. North Zone – Communications
Belt Clip Remove
1. Hold the battery with the back of the battery facing you, slots at the top
2. Using a flat-beaded screwdriver, push the small metal tab at the top of the metal slide upward
3. Slide the slip out of the battery
June 2007
North Zone – Communications

8. North Zone – Communications
Universal Connector
The Universal Connector Seal covers the side connector near the antenna
To install the seal:
1. Turn off the radio
2. Place the top portion of the seal into the slot at the top of the radio
3. Rotate the seal down alongside the connector
4. Press middle of the seal until it clips into place over the connector
June 2007
North Zone – Communications

9. North Zone – Communications
Universal Connector
To remove the seal:
1. Turn off the radio
2. Carefully insert a flat-bladed screwdriver between the bottom of the cover and the connector
3. Push the screwdriver gently downward to pry the cover away from the radio. Store the cover in a safe place
June 2007
North Zone – Communications

10. North Zone – Communications
Extended Microphone
To install extended microphone:
1. Remove the Universal Connector seal as described previously
2. Place the bottom of the extended microphone connector into the lower slot of the radio connector
3. Clip the top of the extended microphone connector to the top of the radio
4. Secure the connector by screwing the set screw located at the top of the connector into the radio
June 2007
North Zone – Communications

11. North Zone – Communications
Extended Microphone
NOTE: Do not over-tighten the set screw. One or two rotations of the screw are all that is needed to hold it in place
June 2007
North Zone – Communications

12. North Zone – Communications
Extended Microphone
To remove the extended microphone:
1. Unscrew the set screw from the top of the connector
2. Using your index finger, pull the small clip at the top of the connector toward the microphone cable
3. Pull the connector away from the radio
June 2007
North Zone – Communications

13. North Zone – Communications
Radio ON/OFF
1. Turn the radio ON by rotating the ON/OFF/Volume Control Knob clockwise
2. Turn the radio OFF by rotating the ON/OFF/Volume Control Knob counterclockwise until you hear a click
June 2007
North Zone – Communications

14. North Zone – Communications
Set Volume
1. Turn the ON/OFF Volume Control Knob clockwise to increase the volume, counterclockwise to decrease the volume
June 2007
North Zone – Communications

15. Select A Talkgroup/Mode
1. Turn the mode selector knob to the desired mode. The new talkgroup/mode will appear in the display. Notice the zone name does not change
June 2007
North Zone – Communications

16. North Zone – Communications
Select A Zone
1. Press the arrow keys on the keypad until ZONE appears on the display
2. Press the softkey button on the keypad below ZONE. Notice the current zone name begins flashing on the display
June 2007
North Zone – Communications

17. North Zone – Communications
Select A Zone
3. To change zones, you can either:
3a. Press the arrow keys until the desired ZONE name appears on the display, or
3b. Enter the number of the desired zone on the keypad (usually 1-16). The zone associated with that number will appear in the display
4. Press the HOME key to exit
June 2007
North Zone – Communications

18. North Zone – Communications
Transmit & Receive
To Transmit:
1. Turn the radio ON and select the desired zone & talkgroup/mode. The selected zone & talkgroup appear on the display
2. Listen for ongoing conversation When talkgroup becomes available, proceed with your call
3. Press the Push-To-Talk and wait for the Talk Permit Tones (3 quick beeps). Begin speaking with the microphone approximately 1” from your mouth
June 2007
North Zone – Communications

19. North Zone – Communications
Transmit & Receive
3a. If you hear a phone-type busy signal, release the PTT and wait for the system to call you back with the Call Back Tones (similar to the Talk Permit)
3b. If you hear a steady low-pitched tone, release the PTT and wait until the talkgroup is available
4. Release the PTT button to receive
June 2007
North Zone – Communications

20. North Zone – Communications
Scan ON/OFF
NOTE: If you turn the scan on and hear a continuous low tone with the words “EMPTY LIST” on the display, turn the scan off and program a scan list. Eash “System” (e.g. County RCS, San Diego City, and Conventional) requires its own scan list. Remember that you can not scan between “Systems”
June 2007
North Zone – Communications

21. North Zone – Communications
Scan ON/OFF
1. Place the Three Position Scan ON/OFF switch to either A or C to turn scan ON. The scan symbol “Z” will appear in the display
2. Place the Three Position Scan ON/OFF switch to B to turn the scan off
June 2007
North Zone – Communications

22. North Zone – Communications
Scan List Program
1. If the word PROG is not in the display, press either of the arrow keys on the keypad until PROG appears
2. Press the softkey button directly below PROG. The word SCAN will appear in the display
3. Press the softkey button directly below SCAN. The scan programming symbol “ “ will appear flashing in the display, along with softkeys SEL and DEL
June 2007
North Zone – Communications

23. North Zone – Communications
Scan List Program
4. Use the arrow keys (or keypad) and mode selector knob to display the talkgroup you wish to scan
5. Press the softkey button under SEL once to add the displayed talkgroup to the scan list as a Non-Priority talkgroup
5a. When the talkgroup is added as a Non-Priority, the scan symbol “Z” will appear in the display
June 2007
North Zone – Communications

24. North Zone – Communications
Scan List Program
5b. To increase the priority of that talkgroup to a Priority2, press the softkey button SEL again. You will notice a small dot appear next to the scan symbol “Z”. (Only one talkgroup can be Priority 2, so this should be your dispatch or HOME channel)
NOTE: Your radio has been pre-programmed to have whichever talkgroup you are selected to transmit on as your Priority 1 talkgroup. As you switch talkgroups to transmit, the new talkgroup becomes Priority 1
June 2007
North Zone – Communications

25. North Zone – Communications
Scan List Program
5c. To remove the talkgroup, press the softkey button under DEL
6. To add more talkgroups to the scan list, go back to step 4. Your radio can scan up to 10 talkgroups in each “System”
6a. If you attempt to program an extra talkgroup into your scan list, the radio will emit a low-pitched tone. You must remove a talkgroup to add any others to the scan list.
June 2007
North Zone – Communications

26. North Zone – Communications
View Scan List
1. If the word VIEW is not in the display, press either of the arrow keys until VIEW appears.
2. Press the softkey button directly below VIEW. SCAN will appear in the display
3. Press the softkey button directly below SCAN. The scan programming symbol “ “ will appear steady (non-flashing) in the display
June 2007
North Zone – Communications

27. North Zone – Communications
View Scan List
4. Use the arrow keys to scroll through the talkgroups currently programmed into your scan list
5. Press the home key to exit
June 2007
North Zone – Communications

28. North Zone – Communications
Nuisance Delete
1. While scanning, wait until the talkgroup you wish to “Nuisance Delete” is receiving and is displayed
2. Press the Nuisance Delete button on the side of the radio
3. To resume scanning that talkgroup, turn the scan OFF, then back ON again. You may also turn the radio power off and on again. All programmed talkgroups will now be scanned
June 2007
North Zone – Communications

29. North Zone – Communications
Display Light ON/OFF
1. Press the Light button to turn the display light ON
2. The light will automatically turn off after about 15 seconds To manually turn the light off prior to the 15 seconds, press the light button again
June 2007
North Zone – Communications

30. North Zone – Communications
Mute Keypad Tones
1. Press the arrow keys at the bottom of the keypad until MUTE appears in the display
2. Press the softkey button below MUTE
3. The diplay will indicate the current state of the radio The display will also show two softkeys, ON & OFF
4. Press the softkey button below ON or OFF. The radio will automatically return to normal operation
June 2007
North Zone – Communications

31. North Zone – Communications
EMERGENCY Operation
Some radios have an optional EMERGENCY button at the top
Note: EMERGENCY only operates on trunked RCS talkgroups. It MAY or MAY NOT work on talkgroups from another system, such as talkgroups you have from the City of San Diego’s system
June 2007
North Zone – Communications

32. North Zone – Communications
EMERGENCY Operation
1. To initiate an alarm, press the orange EMERGENCY button on top of the radio. (If you are on a talkgroup which dosen’t allow EMERGENCY alarms, you will hear a single low tone. If possible, switch to your dispatch talkgroup and re-try.)
1a. After pressing the EMERGENCY button, your radio will emit a single beep tone. Your radio will then display EMERGENCY, alternating with the talkgroup you are on
June 2007
North Zone – Communications

33. North Zone – Communications
EMERGENCY Operation
1b. When the system acknowledges your EMERGENCY, you will hear 5 more beep tones
1c. If the system does not acknowledge your EMERGENCY due to being out of range, you will hear a single low tone
2. To cancel the alarm, press and hold EMERGENCY button until you hear a continuous beep tone
June 2007
North Zone – Communications

34. EMERGENCY Receive Feature
Your radio has the ability to be notified if another user presses the EMERGENCY button
When another user on your talkgroup presses their EMERGENCY button and then presses their PTT Button:
1. Your radio will emit a single beep tone, and will display EMER RCVD alternating with your talkgroup
June 2007
North Zone – Communications

35. EMERGENCY Receive Feature
2. Your radio will clear the EMER RCVD only when:
2a. The user that initiated the EMERGENCY cancels it, or
2b. You switch to another talkgroup
June 2007
North Zone – Communications

36. North Zone – Communications
PAGING Feature
Your radio has the ability to receive a page from a dispatch console or base station
June 2007
North Zone – Communications

37. North Zone – Communications
PAGING Feature
1. When your radio is paged by another radio or dispatch console, you will hear 4 beep tones. The radio will display the Call Received icon “ “ and the display will alternate between the talkgroup you have selected and “PAGE RECEIVED.” The radio will beep at you every 5 seconds until you clear the page
2. To clear the page, switch to your dispatch or HOME talkgroup and contact your dispatcher
June 2007
North Zone – Communications

38. North Zone – Communications
SITE Switch
NOTE: Your radio is programmed to automatically allow you to roam throughout the county, much like a cell phone system. Generally, you should allow your radio to operate without using the SITE Switch feature, unless it is needed. There may be times, such as when the system goes into SITE TRUNKING, when you may wish to have your radio affiliate with a different mountaintop repeater site.
June 2007
North Zone – Communications

39. North Zone – Communications
SITE Switch
1. Press the SITE Switch button briefly to display the current site with which your radio is affiliated
a. The radio will display the repeater site for approximately 2 seconds
b. The radio will then display the Received Signal Strength Indicator, or RSSI, and a number between 0 and 99. (Any above 50 is considered good)
c. After approximately 2 seconds, the radio will return to normal operations
June 2007
North Zone – Communications

40. North Zone – Communications
SITE Switch
2. To affiliate with a different repeater site, press and hold the SITE Switch button until SCANNING appears in the display. The radio will affiliate with a repeater site. This could be the same site, or a different site.
3. Repeat step 1 to confirm which site you are now affiliated with If you need to affiliate with a different site, repeat this procedure until you affiliate with a different site.
June 2007
North Zone – Communications

41. North Zone – Communications
DIRECT Operation
Your radio has the ability to operate directly with other radios on a conventional channel, without going through the repeaters
NOTE: Remember that while in DIRECT, you will not be able to speak with your dispatcher or units a long distance away. DIRECT is only good for approximately 1-5 miles, depending on terrain, etc.
June 2007
North Zone – Communications

42. North Zone – Communications
DIRECT Operation
1. Switch your radio to a conventional talkgroup
2. Press the softkey button below DIR. The display will show what configuration the radio is currently in. DIR and RPTR will also be displayed. Press the softkey below DIR for Direct Mode. The DIR indicator will appear in the display
3. To exit direct operation, follow step 2 using the RPTR softkey
June 2007
North Zone – Communications

43. North Zone – Communications
Monitor
When you are on a conventional frequency, you should press the monitor button (prior to transmitting) to ensure no one else is using the same frequency. This is especially important when using your radio in a different state or county.
June 2007
North Zone – Communications

44. North Zone – Communications
Monitor
1. Press the Monitor button to determine if the talkgroup is busy, or
a. Press and hold the Monitor button for about seconds to lock the squelch open
2. When the talkgroup is clear, press the PTT button and speak into the microphone
June 2007
North Zone – Communications

45. Secure/Clear Transmission
1. Switch your radio to a secure-enabled talkgroup
2. Turn the Secure/Clear Encryption Switch to the “Secure” position
3. When you wish to return to normal, or “Clear”, operation, turn the Secure/Clear Encryption Switch to the “Clear” position
June 2007
North Zone – Communications

46. North Zone – Communications
Final Thoughts
When it comes to operating communication devices, redundancy is a must. Repetitious and continuous training must be the #1 objective.
June 2007
North Zone – Communications