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Safe Handling, Packaging & Shipping of Infectious Substances Utah Department of Health November 21, 2002 Kim Christensen
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Objectives Information on possible organisms Information on possible organisms Why these organisms? Why these organisms? Safety Safety Samples Samples Packaging Packaging Transport/Shipping Transport/Shipping
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Agents of Highest Concern Bacillus anthracis (Anthrax) Francisella tularensis (Tularemia) Yersinia pestis (Plague) Botulinum toxin (Botulism) Variola major (Smallpox) Viral Hemorrhagic Fevers
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Other Possible Agents Brucella spp. – Brucellosis Brucella spp. – Brucellosis Coxiella burnetti – Q-fever Coxiella burnetti – Q-fever Arboviruses (West Nile) – encephalitis Arboviruses (West Nile) – encephalitis Mycotoxins Mycotoxins Ricin Toxin – Castor beans Ricin Toxin – Castor beans SEB – Staphylococcus Enterotoxin B SEB – Staphylococcus Enterotoxin B
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Why these organisms? Can cause disease via aerosol route Can cause disease via aerosol route Fairly stable in aerosolized form Fairly stable in aerosolized form Susceptible civilian population Susceptible civilian population High morbidity and mortality rates High morbidity and mortality rates Difficult to diagnose and/or treat Difficult to diagnose and/or treat Some can be transmitted person-to-person Some can be transmitted person-to-person
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Bacillus anthracis Anthrax Bacillus anthracis – Gram-positive, spore-forming bacillus (rod)
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Bacillus anthracis Anthrax Cutaneous Exposure- A skin lesion evolving during a period of 2-6 days from a papule, through a vesicular stage, to a depressed black eschar.
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Cutaneous Anthrax Intense itching Painless skin sore Incubation 1-5 days (up to 60) 20% fatality if untreated (may spread to blood) Direct contact with skin lesion may result in cutaneous infection
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Inhalation Anthrax Inhalation Anthrax- A brief prodrome resembling a viral respiratory illness with radiograph evidence of mediastinal widening
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Inhalation Anthrax Flu-like symptoms – Fever, fatigue, muscle aches, difficulty breathing, headache, chest pain & non-productive cough 1-2 day improvement followed by respiratory failure, meningitis may develop No person-to-person spread
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Francisella tularensis Tularemia Humans become infected by: Humans become infected by: Handling infected animal carcasses “Rabbit Fever” Bites of ticks, deer flies, or mosquitoes No person-to-person transmission No person-to-person transmission Endemic in Utah Endemic in Utah
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Tularemia Clinical Presentations Pneumonic- Pneumonic- Incubation 3-5 days Flu-like symptoms Mortality – 30% untreated <10% treated Ulceroglandular Ulceroglandular Ulcer w/adenopathy Glandular Adenopathy w/o lesion Oculoglandular Painful, purulent conjunctivitis Typhoidal Possible presentation for BT Septicemia
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Yersinia pestis Plague Transmission – Transmission – Inhalation Direct contact Fleas
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Plague Clinical Presentations Bubonic Bubonic Flu-like with painful buboes (lymph nodes) Septicemic Similar to bubonic No swelling of lymph nodes
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Plague Clinical Presentations Pneumonic Pneumonic Highest mortality Rapid transmission Fever Hemoptosis Lymphadenopathy Cough
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Plague Distribution Distribution Highest in 4 corners area – Western states Prairie dog population
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Botulism Clostridium botulinum Clostridium botulinum Organism – gram positive, spore- forming, anaerobic bacilli Botulinum toxin Botulinum toxin Neurotoxin A, B, C1, D, E, F, G
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Botulism Foodborne Foodborne Diplopia (double vision), blurred vision, flaccid, symmetric paralysis (rapid progression) Infant Infant Constipation, poor-feeding, “failure to thrive”, weakness, impaired respiration and death Wound Wound Same symptoms as foodborne w/infection through a wound Other Other Non-infant patient with no suspect food or wound
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Botulism Foodborne Foodborne Most likely presentation for BT event Mortality Currently 5-10% Previously 60% Wound Wound Mortality 15% Emerging problem of drug users Injecting Black Tar Heroin
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Variola major Smallpox Orthopox virus Orthopox virus DNA virus DNA virus Brick-shaped structure 200 nm in diameter Brick-shaped structure 200 nm in diameter Incubation 8-16 days Mortality 30% Clinical symptoms Acute Fever Headache Vomiting Backache
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Variola major Smallpox 4 Types 4 Types 1. Ordinary – most frequent 2. Modified MildMild Occurring in previously vaccinated personsOccurring in previously vaccinated persons 3. Flat 4. Hemorrhagic Much shorter incubationMuch shorter incubation Not likely to be recognized as Smallpox (initially)Not likely to be recognized as Smallpox (initially)
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Variola major Smallpox Disease Progression Disease Progression Incubation Period Initial Symptoms – Prodrome Rash Development & Distribution Variola minor Variola minor Less common clinical presentation Much less severe disease
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Variola major Smallpox Rash Rash Begins on face, hands, forearms & spreads to lower extremities within 7 days Lesions on palms & soles of feet
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Variola major Smallpox Rash Rash Synchronous progression: macules vesicles pustules scabs
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Smallpox Spread by infected droplets Spread by infected droplets Most infectious after onset of rash Most infectious after onset of rash Contagious until the last scab falls off Contagious until the last scab falls off Vaccine given within 4 days of exposure can prevent disease or lessen symptoms Vaccine given within 4 days of exposure can prevent disease or lessen symptoms 70% recovery rate 70% recovery rate Chicken pox vs. Smallpox Chicken pox vs. Smallpox
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Viral Hemorrhagic Fevers Ebola Ebola Lassa Lassa Marburg Marburg Hanta Hanta Dengue Dengue Yellow fever Crimean-Congo Rift Valley fever Other
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Viral Hemorrhagic Fevers High Fever with: High Fever with: Mucous membrane bleeding Petechiae Malaise Muscle-aches Headaches May have diarrhea or vomiting Fatality depends on virus – 90% Ebola Fatality depends on virus – 90% Ebola
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Viral Hemorrhagic Fevers Mosquito or tick vectors Mosquito or tick vectors Person-to-person transmission through body fluids/blood Person-to-person transmission through body fluids/blood Vaccine available for Yellow Fever Vaccine available for Yellow Fever People can be infected but show no signs or symptoms of disease People can be infected but show no signs or symptoms of disease
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Protection of First Responders & Health Care Workers Knowledge Universal Precautions Communication Vaccination Prophylaxis
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Safety First First Responders First Responders Personal Protective Equipment Established protocols Transporters Transporters Regulations Lab Personnel Lab Personnel Personal Protective Equipment Established protocols Biosafety Containment Vaccinations Use Universal Precautions – treat everything as if it were contaminated Use Universal Precautions – treat everything as if it were contaminated
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Safety First Responders First Responders Know what you “might be” dealing with Protect yourself Protect the community Protect the next in line (transporter) Recommendations for the Selection and Use of Protective Clothing & Respirators Against Biological Agents: www.bt.cdc.gov/DocumentsApp/Anthrax/Protective/10242001Protect. asp www.bt.cdc.gov/DocumentsApp/Anthrax/Protective/10242001Protect. asp
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Safety Transporter/Shipper Transporter/Shipper Know what you “might be” dealing with Protect yourself Protect the public Follow rules and regulations IATA, USPS, DOT, Etc.
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Safety Laboratory Personnel Laboratory Personnel Handle & process according to Biosafety Level Classifications (Level 1, Level 2, Level 3, Level 4) Biosafety in Microbiological & Biomedical Laboratories CDC/NIH, 4 th Edition. Protect yourself Protect other laboratorians Protect the public
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Samples Clinical specimens Clinical specimens Non-clinical Non-clinical Environmental Environmental Evidentiary Materials Evidentiary Materials
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Specimen Clinical Specimen Selection All clinical specimens should go directly to a Level A Laboratory for processing
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Bacillus anthracis Anthrax Cutaneous Cutaneous Vesicular Stage Fluid from intact vesicles on sterile swab Eschar Stage Without removing eschar, rotate swab beneath edge of eschar & collect lesion material Gastrointestinal Stool 5-10 grams Sterile, leakproof container Rectal swab Blood Institution’s procedure Routine blood cultures
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Bacillus anthracis Anthrax Inhalational Inhalational Sputum > 1 mL expectorated sputum Sterile, leakproof container Blood Institution’s procedure Routine blood cultures
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Yersinia pestis Plague Pneumonic Pneumonic Bronchial Wash/Transtracheal Aspirate > 1 ml Institution’s procedure Sputum/Throat Routine throat culture (swab) Expectorated sputum – sterile, leakproof container Septicemic Blood Institution’s procedure Routine blood culture Bubonic Biopsied Specimen Liver, spleen, bone marrow, lung Tissue aspirate May yield little material
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Francisella tularensis Tularemia Biopsied tissue Biopsied tissue Scraping of an ulcer - preferred Swab of an ulcer – alternate Tissue Aspirate Tissue Aspirate Bronchial/Tracheal Wash Bronchial/Tracheal Wash Institution’s procedure Sputum/Throat Sputum/Throat Routine throat culture Sputum expectorated into sterile, leakproof container Blood Blood
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Clostridium botulinum & Botulism Toxin Foodborne Foodborne Clinical Material Serum Gastric contents Vomitus Stool Enema fluid Autopsy Samples Intestinal & Gastic contents Serum Food Samples Infant Stool Enema fluid Post-mortem samples (intestinal contents) Food samples Environmental Samples
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Clostridium botulinum & Botulism Toxin Wound Wound Serum Wound tissue, exudate, swab Anaerobic transport Stool Enema fluid Isolate Bioterrorism – Intentional Release Serum Stool Enema fluid Gastric aspirate Nasal swab Food samples Environmental samples
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Variola major Smallpox Report immediately to UDOH Report immediately to UDOH UDOH contacts CDC & FBI UDOH contacts CDC & FBI
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Variola major Smallpox Biopsy Specimen Biopsy Specimen 2-4 portions of tissue Sterile, leakproof, freezable container Scabs Scabs Scrapings/material Sterile, leakproof, freezable container Vesicular fluid Vesicular fluid Separate lesions Include cellular material
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Viral Hemorrhagic Fever Specific handling conditions are currently under development at the CDC. Specific handling conditions are currently under development at the CDC. Serum Serum 10-12cc of serum
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Chemical Exposure Specimens to be collected from each individual Urine Urine At least 25 mL Screw-cap plastic containers Freeze ASAP Whole Blood Whole Blood Two – 5 or 7 mL purple-top (EDTA) tubes – vacuum-fill only (unopened) Whole Blood One 5 mL or 7 mL gray-top or green-top tube (unopened) One empty tube Whole Blood Two 10 mL red-top tubes no anticoagulant Do not separate serum from cells
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Non-Clinical Specimens To be delivered directly to the UDOH - Lab Animal Animal Carcass, tissue, blood, bone, skin Vector Vector Fleas, mosquitoes, ticks, flies Human Human Post-mortem specimens
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Environmental Samples To be delivered directly to the UDOH - Lab Water Water At least 500 mL Soil/Mud Soil/Mud Plant Material Plant Material Food Food
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Evidentiary Materials To be delivered directly to the UDOH - Lab Non-organics Non-organics Powder Paper Containers Organics Organics Hair Wood Liquids Example procedure for collecting environmental samples: Example procedure for collecting environmental samples: www.bt.cdc.gov/Agent/Anthrax/environmental- sampling-apr2002.asp
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Chain of Custody Always observe a Chain of Custody Always observe a Chain of Custody Evidence Evidence Collector Transporter Laboratory Collector Transporter Laboratory Each person to touch the sample must sign for it. Laboratory – Laboratory – Signed for each time the sample is manipulated
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Environmental Samples Please Pre-screen Sample should be determined to be a credible threat Sample should be determined to be a credible threat Determined by FBI/Local law enforcement Directly related to an event FBI or HAZMAT should pre-screen samples for: Bombs Incendiary Devices Radiological Materials Chemicals
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Specimen Packaging Clinical- Clinical- Containers: Sterile Leak-proof Blood collection tubes Sterile swabs Labeled, individually, with patient ID According to institution’s protocols
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Specimen Packaging Non-clinical- Non-clinical- Original containers – if possible 1. Sample placed in sealed, clean, dry container – Ziplock bags okay 2. Change gloves 3. Sample placed in 2 nd container a. In a clean area a. In a clean area b. Seal 2 nd container b. Seal 2 nd container 4. Change gloves 5. Decontaminate outer container with 10% bleach solution OR add a 3 rd container. bleach solution OR add a 3 rd container.
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Packaging & Shipping Commercial Carriers & Local Transfer
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Regulations Protect! Protect! Postal personnel Airline personnel Industry personnel Made by: Made by: Federal government Private industry associations
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Regulations Responsibility is given to the SHIPPER! Responsibility is given to the SHIPPER! Shipper must CORRECTLY: Classify Package Label Prepare documentation For all Diagnostic & Infectious Materials MUST be Trained & Certified!!!
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Regulations Training & Certification Training & Certification Anyone directly involved with the shipping of diagnostic materials or infectious substances. 1 individual per institution must be trained. By certified training authority That person trains others
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Regulations Training & Certification Training & Certification Saf-T-Pak, Inc 1-day course – Spring 2003 – SLC 1-800-814-7484 www.saftpak.com
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Classification Diagnostic Specimen vs. Infectious Substance Diagnostic Specimen vs. Infectious Substance Diagnostic Specimen Not considered hazardous Poses negligible threat Low probability of containing pathogens Testing other than for presence of pathogens Have not been tested yet
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Classification Diagnostic Specimen vs. Infectious Substance Diagnostic Specimen vs. Infectious Substance Infectious Substance: Same as Hazardous Material Contains or Suspected to contain agent that may cause infection (bacteria/virus) Human/Animal samples likely to contain an infectious agent
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Shipment by Commercial Carrier
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Planning Planning Packaging Packaging Labeling Labeling Documenting Documenting Shipping Shipping
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Planning Call Recipient: Call Recipient: Verify shipping address Obtain contact name & phone Verify when to ship
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Packaging Includes: Includes: Classification Packing Labeling Documentation Must withstand: Leakage Shocks Pressure Changes Other conditions Transport
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Packaging Primary Sample Container Primary Sample Container Waterproof & Leak-proof Seal plates/tubes with tape Wrap specimen container in absorbent material Enough to absorb entire liquid contents Ziplock Biohazard bag Solids – 1 bag Liquids – 2 bags Pre-freeze specimens if shipping frozen
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Packaging Secondary Container Secondary Container Complete Packaging System Unbreakable Water-proof Leak-proof Biohazard Label Commercial Suppliers of Certified Packaging Systems i.e. Saf-T-Pak, EXAKT-PAK
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Packaging Certified Outer Shipping Package Certified Outer Shipping Package Strong enough to hold capacity & mass Indicated on the bottom of box Choose appropriate package Must meet UN Class 6.2 Specs Must bear the UN Packaging Specification Marking 4G CLASS 6.2 / 99 4G CLASS 6.2 / 99 CAN / 8-2 SAF-T-PAK UNUN
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Packaging Certified Outer Shipping Package Certified Outer Shipping Package Each comes with: Inner Packaging Labels Do NOT make any substitutions UN-certification becomes invalid Refurbishment kits may be used
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Packaging Certified Outer Shipping Package Certified Outer Shipping Package Closing instructions included Over-packs? Shipping packs & over-packs Marked & Labeled identicallyMarked & Labeled identically Additional Label:Additional Label: “Inner packages comply with prescribed specifications”
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Labeling Apply to flat surface w/o overlap or corner wrap Apply to flat surface w/o overlap or corner wrap HAZARD Labels for Dangerous Goods HAZARD Labels for Dangerous Goods Must be displayed on packages containing: Infectious substances Dry ice
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Labeling Hazard Class 6.2 Infectious Substances Hazard Class 6.2 Infectious Substances Etiologic agents Biomedical material In case of damage or leakage Notify Director CDC, Atlanta, Georgia (404) 633-5313 Apply on the blank diamond marked on outside package
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Labeling Miscellaneous Hazard Class 9 Dry Ice Miscellaneous Hazard Class 9 Dry Ice Weight of dry ice in kg Handwritten on label Apply on side opposite Hazardous Substance label UN Shipping Name Label for Dry Ice Carbon dioxide, solid (Dry Ice) (Dry Ice)UN1845_______kg Next to Dry Ice Hazard Label
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Labeling Orientation Labels Orientation Labels Opposite sides of shipping container Do not cover the hazard labels UN Shipping Name Label UN Shipping Name Label Required for EACH Infectious Organism Infectious substances, Affecting humans (Escherichia coli) UN2814 X _________mL Apply next to Hazard Class 6.2 label
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Labeling Address Label Address Label One side of outer box Must include: Receiver’s name, shipping address (No PO boxes) & phone (with area code) Shipper’s name, address & phone Temperature/Storage requirements (optional)
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Documenting Complete forms & letters (enclose w/sample) Complete forms & letters (enclose w/sample) Memo All infectious substance shipments Letterhead Insert on top of 2 nd container Test request
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Documenting Shipping Record File Shipping Record File Copies of all forms Keep 2 years Shipping Documents Shipping Documents Provided by Commercial Carrier
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Documenting Shipping Documents Shipping Documents Commercial Air Shipments require: Air Waybill Name & telephone # responsible personName & telephone # responsible person Person should bePerson should be –Knowledgeable –Accessible 24/7 Shipping pouch (address window)Shipping pouch (address window) –Top surface of closed package
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Documenting Shipping Documents Shipping Documents All infectious substance shipments require: Dangerous Goods Declaration To avoid a LARGE fine (> $1000) Forms in shipping pouch & apply pouch to bottom of packageForms in shipping pouch & apply pouch to bottom of package Edges of pouch cannot overlap any of the labels or markings on the sideEdges of pouch cannot overlap any of the labels or markings on the side
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Shipping Some commercial carriers will NOT ship Some commercial carriers will NOT ship Call local carrier to see FedEx – will ship FedEx – will ship Computer program – document preparation
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Local Transport of Diagnostic Specimens & Infectious Substances
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Local Transport Usually courier service Usually courier service Transfer of specimens from: Transfer of specimens from: Dr.’s office/hospital Laboratory Laboratory Laboratory As important as air transport As important as air transport No possibility of contents escaping under normal transport conditions No possibility of contents escaping under normal transport conditions
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Packaging Primary Sample Container Primary Sample Container Water-proof Leak-proof Seal plates/tubes with tape Wrap absorbent material around specimen container and secure Ziplock Biohazard bag Solids – 1 bag Liquids – 2 bags
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Labeling Label with: Label with: Name, address & phone of recipient Storage requirements ID form/test request ID form/test request Outside pocket of biohazard bag Do NOT put forms inside with the specimen!!
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Transporting Sample containers placed in leak-proof, unbreakable Sample containers placed in leak-proof, unbreakable Transport Box Secure, tight-fitting cover Biohazard label Frozen specimens Frozen specimens Labeled, insulated box w/dry ice
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Transporting Transport box Transport box Carried to courier vehicle Secure in position for transport VERY IMPORTANT!! Courier Vehicle Courier Vehicle Should carry a spill kit with: Absorbent material Disposable gloves Chlorine disinfectant Leak-proof waste disposal container
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Regulations Public Health Service 42 CFR Part 72. Interstate Transportation of Etiologic Agents. Public Health Service 42 CFR Part 72. Interstate Transportation of Etiologic Agents. http://www.cdc.gov/od/ohs/biosfty/shipregs.htm http://www.cdc.gov/od/ohs/biosfty/shipregs.htm Department of Transportation. 49 DFR Parts 171-180. Hazardous Materials Regulations. Applies to the shipment of both biological agents and clinical specimens. Department of Transportation. 49 DFR Parts 171-180. Hazardous Materials Regulations. Applies to the shipment of both biological agents and clinical specimens. http://www.hazmat.dot.gov/rules.htm http://www.hazmat.dot.gov/rules.htm New regulations just established
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Regulations United States Postal Service. 39 CFR Part 111. Mail ability of Etiologic Agents. From the Domestic Mail Manual 124.38 United States Postal Service. 39 CFR Part 111. Mail ability of Etiologic Agents. From the Domestic Mail Manual 124.38 http://www.access.gpo.gov http://www.access.gpo.gov Occupational Health and Safety Administration (OSHA). 29 CFR Part 1910. 1030. Provides minimal packaging and labeling requirements for transport of blood and body fluids within the laboratory and outside of it. Occupational Health and Safety Administration (OSHA). 29 CFR Part 1910. 1030. Provides minimal packaging and labeling requirements for transport of blood and body fluids within the laboratory and outside of it. http://www.osha.gov
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Regulations Dangerous Goods Regulations (DGR). International Air Transport Association (IATA). These regulations followed by the airlines provide packaging and labeling requirements for infectious substances and materials as well as for diagnostic specimens. Dangerous Goods Regulations (DGR). International Air Transport Association (IATA). These regulations followed by the airlines provide packaging and labeling requirements for infectious substances and materials as well as for diagnostic specimens. http://www.iata.org/cargo/dg/ http://www.iata.org/cargo/dg/ Guidelines for the Safe Transport of Infectious Substances and Diagnostic Specimens. World Health Organization (WHO), 1997. Guidelines for the Safe Transport of Infectious Substances and Diagnostic Specimens. World Health Organization (WHO), 1997. http://www.who.int/emc/biosafety.html http://www.who.int/emc/biosafety.html
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Other Websites CDC – Centers for Disease Control CDC – Centers for Disease Control www.bt.cdc.gov ASM – American Society for Microbiology ASM – American Society for Microbiology www.asmusa.org Utah Department of Health (Microbiology) Utah Department of Health (Microbiology) www.health.utah.gov/els/microbiology
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Additional Comments Call ahead of time Call ahead of time Clinical/Environmental Let lab know sample is on its way Clinical Specimens Clinical Specimens Go to Level A Labs for rule-out Environmental Specimens Environmental Specimens Go to UDOH Lab UDOH has 24/7 coverage UDOH has 24/7 coverage
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Contact Information Utah Department of Health Lab Response Utah Department of Health Lab Response Kim Christensen – 801-584-8449 kchriste@utah.gov June Pounder – 801-584-8449 jpounder@utah.gov Barbara Jepson – 801-884-8595 bjepson@utah.gov Emergency Pager – 801-241-1172 FBI - 801-579-1400 FBI - 801-579-1400
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