1. FINANCIAL ASSESSMENT PROCESS

2. 2 The University of Texas at San Antonio FINANCIAL ASSESSMENT PROCESS Beginning Fiscal Year 2009, Financial Affairs will perform financial assessments to review and report on the allocation and use of UTSA’s institutional resources.

3. 3 What is a Financial Assessment? Periodic and systematic review of institutional budgets revenues & expenditures Internally focused at an organizational-level Differs from Monthly Financial Report (MFR) which is a higher-level, macro-view required by UT System.

4. 4 Financial Assessment Objectives Transparency Cash Flow Analysis UTSA Compact- Financial Management Plan UTSA will formalize a … financial assessment program to review divisional/departmental budget-to-actual data, perform variance analysis and evaluate key indicators. SACS Accreditation Standard - 3.10.4 Control of Finances The institution exercises appropriate control over all of its financial resources.

5. 5 When will the Financial Assessment be performed? Recommended 2 to 3 times each fiscal year Q1 (Nov month end results) Revenue Assessment Q2 (Feb month end results) Mid Year Assessment Q3 (May month end results) Carry-forward Planning Q4 (Year-end results) Year-end Results FY09

6. 6 What will be required by each division, college? Q1 (Nov month end results) Revenue Assessment All work will be done by Financial Affairs – eff. FY10 Q2 (Feb month end results) Mid Year Assessment Will require assessment work by Divisions, Colleges & Subdivisions Mid-late March with 2-3 week turnaround Unencumbered Expenditure Projections Revenue Projections We will perform our first Q2 FA this year……

7. 7 What will be required by each division, college? Q3 (May month end results) Carry-forward Planning Will require carryforward plans by Division Reserve transfers for affected fee areas authorized We may forego and include carryforward plans in the Q2 assessment……tbd Q4 (Year-end results) Year-end Results All work will be done by Financial Affairs Dependent on workload & staffing; priority is Annual Financial Report, Budget Submittal & CAFR Audit needed for SACS Accreditation.

8. 8 Next Steps Presentation to CMO in January Obtain buy-in / support Complete Cognos Report Development (ongoing) Distribution requirements Assign Roles & Responsibilities (Feb – early March) Hire Financial Assessment Analyst (position posted this week) Discuss requirements with each division financial rep to assess potential issues and answer questions Document / communicate process and requirements

9. 9 QUESTIONS?