1. P4ITS MEETING 2 Sébastien Mure Project coordinator

2. Welcome!

3. Dinner information: Ristorante Caffé Vittorio Emanuele 4-course menu smoked “culatello” ham with buffalo mozzarella maccheroncini ( a fresh pasta) with julienne of seasonal vegetables and smoked ricotta (a fresh light cheese) from the mountains of the province of Verona “nodino” (veal with rosemary) and seasonal vegetables Fresh fruit with ice-cream Wine: Classic Valpolicella Price: 40 EUR Adress: Piazza Bra 16

4. Benef. NumberShort nameFirst nameFamily name 1ERTICOSébastienMure 1ERTICOGiacomoSomma 2NDRLasseStender 3ATEKatharinaZwick 4ASFINAGEvaHackl 7CTAGJose ManuelMartinez 8FTAKariHiltunen 9VTTSatuInnamaa 9VTTJukkaLaitinen 11ITSBImadFhail 12VERONAArnaldoVecchietti 12VERONABrunoPezzuto 12VERONAChiaraBortolomasi 13TUDORChristopheFeltus 14STAIdaSundvakt 14STAMarikaAdelmar 15LIGURIAJacopoRiccardi 16OHLCAnaPou Meri 17TOPOSJean-PhilippeMéchin

5. Objectives of the meeting Project objectives Continuation of the network Mutual learning and training Set-up of an external consultation process Key recommendations WP Objectives Identify main specific points for discussion Agree on the planning for the first period Identify potential external stakeholders for consultation

6. Day 1 Agenda 09:30Arrival of the participants 09:45 – 18:00First network session 1 Finalisation of the PPI flow chart  Discussion on the feedback received on the flow chart  Existing public procurement tools to ensure innovation  Lasse Stender, North Denmark Region  Introduction of technology readiness levels  Jean-Philippe Méchin, French Ministry of Transport (Topos)  Next steps 2 Key network topics  Review of the objectives  Initial discussion based on the table  Kari Hiltunen (FTA): IPR, procurement of services  Bruno Pezzuto (Verona): Working with preferred suppliers  Christophe Feltus (TUDOR): introduction to standardisation  Jacopo Riccardi (LIGURIA): Liability issues  Katharina Zwick (ATE): Modules strategies for tendering  Initial discussion assessment of key network topics 19:30Network dinner

7. Day 2 Agenda 09:00 – 12:00 (break around 10:30) Second network session Objectives Discussion and agreement on list and ranking of key network topics Discussion on how to best address the key network topics 3 Preparation for the external consultation 4 Update of work plan, next steps and next meetings 5 Administrative aspects 12:00 – 13:00 Lunch and departure

8. Review of first meeting

9. P4ITS Kick-off meeting: 10-11 March in Copenhagen Main outcomes –Very interesting presentation by external speaker –Definition of PPI: flowchart –Initiation of the discussion on key network topics –Agreement on new partner application process –Agreement on meeting 2 objectives: Finalisation of PPI flowchart, agreement on key network topics, start of external consultation process earlier than planned –Publication of report

10. PPI Flowchart

11. Feedback on the PPI flow chart Innovation required Yes No Can the market fulfil my needs? functionally demands (Is it for stimulating the market) More R&D (ref. needed) needed? PPI Regular Public Procurement PCP, R&D Or other public procurement Procurement processes (Innovation partnerships, competitive dialogue, exclusions, etc…)

12. 12

13. Relevant procedures and approaches in PPI Lasse Stender, North Denmark Region Technology readiness levels introduction Jean-Philippe Méchin, Cerema, Bordeaux

14. PPI Flowchart Discussion Next steps

15. Key network topics

16. Limited list of topics First step to the final recommendations Sorted according to criteria: –Relevance –Complexity –European added value –Potential achievement Table proposed: –Situation –Problem –Possible way forward –Assessment

17. Presentation and discussion on key network topics Kari Hiltunen (FTA): IPR, procurement of services Bruno Pezzuto (Verona): Working with preferred suppliers Christophe Feltus (TUDOR): introduction to standardisation Jacopo Riccardi (LIGURIA): Liability issues Katharina Zwick (ATE): Modules strategies for tendering

18. Key discussion topics Legal questions related to public procurement of innovative ITS Procurement issues for those innovative ITS as identified Wider integration of PPI in the context of other instruments at regional or national level Interoperability and certification Identification and mitigation strategies for risks related to –Technology lock-in –Interoperability –Compatibility with legacy systems –Backward compatibility –Technical maintenance

19. Day 2 Agenda 09:00 – 12:00 (break around 10:30) Second network session Objectives Discussion and agreement on list and ranking of key network topics Discussion on how to best address the key network topics 3 Preparation for the external consultation 4 Update of work plan, next steps and next meetings 5 Administrative aspects 12:00 – 13:00 Lunch and departure

20. External consultation Why? With who? When? How?

21. Deliverables Del. # Del. NameWP # Lead Part. Nature Diss. level Due delivery date Delivered Yes/No Actual / Forecast delivery date Comments D1.1Network quality planWP1ERTReportCOM3NoM5Delayed to Q2 D1.5Project factsheetWP1ERTOtherPUM2YesM5Delayed to Q2 D1.6QPR 1WP1ERTReportCOM4YesM5 D1.7 Draft standalone webpage WP1ERTOtherPUM2YesM3 At M3, the project website was far more advanced than just stand alone page. D2.1 Network topics description and work plan WP2ERTReportPUM6 No D2.2New partners application process WP2ERTReportPUM6No

22. Milestones Mileston e # Milestone name Due achievement date from Annex I Achieved Yes / No Actual / Forecast achievement date Comments M1 Project confirmed M0YesM0 Grant agreement signed M2WP2 endM6Agreement on key topics and work plan

23. Work plan

24. Contractual and administrative issues Change of coordinator effective as of 30 June 2014 Payment of pre-financing –10 000 EUR paid to all partners on 6 April 2014 –Payment made to VIGO on 2 May 2014 Project work plan Project website and dissemination

25. Work plan Revision of work plan Next meeting: date, location, review of objectives Next WP: work plan and objectives Next meetings hosting

26. Dissemination Helsinki ITS European Congress –Special Session on PPI Website