1. JBA Camping Trip 2011 May 4-5, 2011 Parent Meeting

2. Sign in sheet Please sign the sign in sheet on the table This is a CBE requirement to track which parents have been briefed in regards to the camping trip—all parents must be briefed in person or in a verbal conversation prior to the camping trip

3. Meeting Agenda Forms required Educational objectives Location Itinerary Hazards & Safety procedures Equipment list Expectations Contingency plans Electronic device policy Costs Volunteers Questions

4. Required Forms Read: Parent Letter Sign: Consent & Acknowledgement of Risk *Please sign and return by Tuesday, May 3 at the latest. Extras can be found on your son/daughter’s D2L physical education shell

5. Educational Objectives To develop and combine more challenging activity-specific skills in an alternate environment. Apply leadership and team work skills related to physical activities in an alternate environment. Students will learn practices to ensure minimum impact on the oudoors/environment. To demonstrate aspects of outdoor trip planning To develop student personal confidence, self-esteem, and an attitude of caring

6. Location: Camp Gardner Operated by Scouts Canada-Chinook Council Alberta Camping Association (ACA) accredited, meets or exceeds all ACA standards Facilities include: flushing toilets, heated long houses with beds (segregated by sex), on site groundskeeper, drinking water, kitchens

7. Location Map 241108 Range Road 42, Rocky View No 44, AB

9. Transportation Southland Transportation Ltd (approved CBE carrier) Luggage will be held on student’s laps!! Don’t over pack!!

10. Tentative Itinerary May 4 Approximate TimeActivity 9:00Assemble in multipurpose area (buses to arrive at 9:15) Remind students of expectations Attendance Final gear/medication check 9:30Board buses and leave 10:15-11:00Arrive on site Unload bus Form kids up in main area, basic rules of camp given by Blake Drop off gear Tour of campsite 11:00-11:30Tug o war or brief large group game 11:30-12:30Lunch (provided by student) and clean up (inspection) 12:30-1:30Activity #1 Obstacle Course 1:30-2:00Break (students can sit and relax or go for a short walk) 2:00-3:00Activity #2 Frisbee Golf 3:00-3:30Snack (provided by student) 3:30-4:30Student Choice Students can use footballs, soccer balls, Frisbee, teatherball, rest, relax, read etc. 4:30-5:45Walk to the river, throw rocks, hang out 5:45-6:00Wash up, meet for dinner 6:00-8:00Dinner (provided) 8:00-10:00Campfire program (skits, songs, roast marshmallows, socializing, etc.) 10:00-11:00Preparation for bed time, group discussions & day recap etc. 11:00Lights out May 5 8:00Wake up, students to pack personal items 8:30-9:30Breakfast (provided) & clean up 9:30-10:30Activity #3 Orienteering 10:30-11:00Student Choice 11:00-11:20Snack (provided) 11:20-12:00Site clean-up, pack-up, inspection 12:00Depart for JBA

11. Itinery cont. 2:00-3:00Activity #2 Frisbee Golf 3:00-3:30Snack (provided by student) 3:30-4:30Student Choice Students can use footballs, soccer balls, Frisbee, teatherball, rest, relax, read etc. 4:30-5:45Walk to the river, throw rocks, hang out 5:45-6:00Wash up, meet for dinner 6:00-8:00Dinner (provided) 8:00-10:00Campfire program (skits, songs, roast marshmallows, socializing, etc.) 10:00-11:00Preparation for bed time, group discussions & day recap etc. 11:00Lights out May 5 8:00Wake up, students to pack personal items 8:30-9:30Breakfast (provided) & clean up 9:30-10:30Activity #3 Orienteering 10:30-11:00Student Choice 11:00-11:20Snack (provided) 11:20-12:00Site clean-up, pack-up, inspection 12:00Depart for JBA

12. Hazards (include but are not limited to): Camping Hazards/Exposure to outdoors: Insect bites and stings, weather related injuries, hypothermia, animal dangers, etc. Allergic reactions to plants, insects, food items, etc. Due to location outside of city, EMS will be slower to respond to a medical emergency. Precautions: Classroom instruction, first aid, cancellation or alteration of activities that become risky due to circumstances Students will be given detailed instructions prior to activities and set geographical guidelines will be in place. Supervisors will always be in close contact with each other and have the ability to easily and quickly call emergency services.

13. Hazards (include but are not limited to): Transportation Hazards: Traffic accidents, breakdowns, delays Precautions: Southland is an approved carrier with the CBE that has safety checks in place Trip will be cancelled in the event of unsafe road conditions

14. Hazards (include but are not limited to): Games/teambuilding/physical activity Hazards: Rolled ankles, slips, trips and falls, small cuts, bruises due to uneven terrain, roots, trees, ice, wet ground, etc. Precautions: Students will be familiarized with terrain prior to activities and made aware of potential dangers

15. Hazards (include but are not limited to): Fire building and campfires: Use of matches--potential for burns, smoke inhalation Precautions: Detailed instruction, demos, practical experience, teacher help, supervision

16. Safety Procedures Focus on prevention Justin Fletcher & Ian Brown are chaperones: 1:13 ratio at most High expectations for student behaviour clear and well practiced Clear instructions, adequate prior knowledge Assess and mitigate risks Proper preparation (equipment) Supervisors in close contact Teacher in charge and groundskeeper equipped with cell phone at all times, land line available

17. Emergency Response Plans Mr. Justin Fletcher – Standard First Aid & CPR/AED exp May 2013 First aid kit on site Medical information kept handy In the event of an emergency Provide best possible care to the victim Evacuate victim: (closest hospital is Rockyview General) Parent pick-up By ambulance if necessary (Redwood Meadows Emergency Services contact by 911) http://scouts.ca/dnn/LinkClick.aspx?fileticket=UTgVthMBKbA %3d&tabid=2431 http://scouts.ca/dnn/LinkClick.aspx?fileticket=UTgVthMBKbA %3d&tabid=2431 Students must ensure that all required medications are brought with them!

18. Contingency Plans CBE and JBA both reserve the right to cancel the camping trip prior to or on the date of departure “based upon the security, heath and safety conditions of the off-site activity destination and the travel to and from.”

19. Equipment list -Sleeping bag/pillow (no mattress required) - Underwear/long johns  Shirts (long and short sleeves to layer)  Comfy, long pants (convertible if possible, jeans not recommended)  Runners/hiking boots (already broken in)  Raincoat or water/wind proof jacket  Fleece/hoodie/sweater  Head-dress oBall Cap or Sun hat ohat/toque  Sunglasses  Regular socks (extra pairs are useful), slippers/indoor shoes/thick socks for indoors  PJs  Water bottle (filled)  Toiletries (toothbrush, comb, deodorant, etc.)  Winter weather gear if needed (gloves, tuque, etc.)  Lunch/snack for day 1

20. Expectations Participants are required at all times to maintain the highest standards of conduct. In case of serious infractions of the rules, the participant will be sent home at his or her own expense. The Teacher-in-Charge in consultation with the other supervisors will determine the disciplinary action to be taken in the event that the conduct of any member is unacceptable.

21. Expectations No participant, under any circumstances, may possess or use tobacco, alcoholic beverages, narcotics, marijuana, or any other illegal drug. Necessary direction and instructions will be issued daily or at each location during the day. These instructions must be adhered to, to assure success and prevent complications.

22. Expectations Personal funds and items, including, cash, clothing, shoes, etc., are the responsibility of the individual and should be carried by the participant in a safe and secure place at all times. Ipods and other electronic devices are to be left at home during the camping trip.

23. Everyone is responsible for having his or her camping gear ready and in the proper place for loading, as designated by the supervisor. Students will be respectful, at all times, of others and of the property of others (i.e. bus, tents, campground, washrooms, etc.) Students are responsible for all work missed during their absence from regular classes.

24. Electronic device policy Cell phones allowed, MP3 players, laptops not necessary for this trip Safest not to bring electronics Cell phones not allowed during scheduled camp activities Cameras allowed

25. Costs Lodging/transportation covered by school Students to bring packed lunch and any snacks for the first day Dinner and breakfast provided by school - spaghetti / bread / juice - serial / beans / bacon / toast - * allergies – bring some extra food for dinner/breakfast

26. Questions? Contact & Further Information Teacher in charge: Justin Fletcher 403-777-7210 jafletcher@cbe.ab.ca 2 nd chaperone: Ian Brown (school instructor) Principal: Mike Black 403-777-7210 mcblack@cbe.ab.ca