1. Chief Information Officers (CIO)

2. IT Project Management Prince 2 Framework
Module 6
IT Project Management
Prince 2 Framework

3. To present and provide basic concepts and techniques of IT Project Management using PRINCE 2 Framework
Objectives of Module 6

4. IT Project Management Prince 2 Process Model
Pre Project
Initiation Stage
Subsequent Stages
Final Stage
Directing a Project P3
Directing
Start Up P1
Managing a
Stage Boundary P6
Managing a
Stage Boundary P6
Closing a Project P7
Managing
Initiating a Project P2
Controlling a Stage P4
Controlling a Stage P4
Manage Product Delivery P 5
Manage Product Delivery P 5
Delivering

5. PRINCE 2 PROJECT MANAGEMENT Themes
Th1: Business Case (why)
Th2: Organization (who)
Th3: Planning (where, how, when and how much)
Th4: Progress Assessment
Th5: Risk Management (what if )
Th6: Quality
Th7: Change Management

6. The PRINCE2 principles Pr1: Business Case Pr2: Continuous learning
Pr3: Roles and responsibilities
Pr4: Manage by stages
Pr5: Management by Exception
Pr6: Product-based focus
Pr7: Tailor

7. PRINCE 2: Project Documents
D1: Mandate
D2: Business Case
D3: Project Brief
D4: Project Initiation Document (PID)
D5: Work Package
D6: Status Report (or Project Board Report)
D7: Project End Report (closure document)
D8: Exceptions Report
D9: Lessons Report
D10: Issue Register
D11: Risk Register
D12: Lessons Learned Register

8. PROJECT MANAGER SKILLS
leadership skills;
to be open to conviction;
to be able to deal with conflict;
negotiation skills;
ability to motivate;
ability to solve problems

9. Related Building Blocks
Relationship between PRINCE2 themes and building blocks
Themes
No.
Related Building Blocks
Business Case
Th1
B2, B3, B4, B5, B6
Organisation
Th2
B1, B2, B12, B15, B22, B24
Planning
Th3
B13, B22
Progress Assessment
Th4
B5, B6, B16, B22, B23, B25
Risk Management
Th5
B2, B5, B14, B22, B25, B30, B31
Quality in projects
Th6
B11, B17, B21, B22
Change Management
Th7
B1, B22, B23, B30, B31

10. PROJECT MANAGEMENT TECHNIQUES
Product-Based Planning (T1)
Product Breakdown (B10) analyses the products in terms of product parts. If you then determine the quality requirements for these products, you have the basis for the planning. A plan that is based on the Product Breakdown shows the sequence of the project activities

11. Other Project Planning Techniques
PROJECT MANAGEMENT TECHNIQUES
Other Project Planning Techniques
PERT: Project Evaluation and Review Techniques
CPM: Critical Path Method

12. Other Techniques Quality Check (T2) Configuration Management (T3)
Lessons Learned and Customer Satisfaction (T4)

13. Project and portfolio management systems
Oracle SAP
Planisware
CA Clarity
HP PPM
Plan View Primavera Systems
Compuware
Microsoft Project Daptiv
EPK Group
Atlantic Global Cardinis Solutions
Augeo Software
Serena Software
Power Steering
Instantis Innotas
Sciforma
ITM Software
Ability to Execute
Completeness of Vision

14. Document Management (B1)
Revision History
Approvals
Distribution
This building block shows the versions of a document and the most important changes in successive versions. In ‘Revision History’ the ‘status’ field provides the opportunity to indicate the stages that the document has passed through

15. Mandate - <number> <project name> (B2)
Reasons for acting
Objectives/benefits
Most important results
Scope
Limitations
Relations with Other Projects

16. Project background <project name> B3
Context of project
<<why is it needed, what is the preceding history, how does it fit into the programme?

17. Scope - <project name> (B4)
Geography
Customer
Processes Involved
System Involved
Departments Involves
Products Involved

18. Business Case risk analysis - <project name> (B5)
Corporate risk
Operational risk …
Infrastructural risk …
Supplier risk

19. Cost benefit cash flow - <project name>(B6)
Budget
Profit and Loss Statement
NPV
Pay Back Period
Internal Rate of Return

20. Project Approach- <project name> (B7)
In house Development
Based on Specific Technology
Big Bang Implementation
Step by Step Alternatives A, B, C

21. Resources - <project name> (B12)
Resource Name
Input Product Name
Tasks
Indicative Time frame

22. Planning <date> - <project name> (B13)
Product name
Activities
Start Date
Completion Date
Planned Vs Actual

23. Project Evaluation and Review Technique PERT / CPM