1. Bibliography/Reference management software

2. Citations & bibliography
Two places to cite the references you have used
In-text citation (within a sentence)
Bibliography/References (at the end of the document)
author-date

3. Citation styles (http://libguides.nus.edu.sg/citation)
Author-date system
E.g. APA style (American Psychological Association)
Numerical system
E.g. ACS style (American Chemical Society)
E.g. AIP style (American Institute of Physics)
In-text citation
Bibliography

4. Managing references using
Video

5. EndNote A software that
Stores and organises references from many sources
Inserts these references in a Word document
Formats references automatically according to a predefined citation style

6. Online Guide (http://libguides.nus.edu.sg/endnote)

7. EndNote installation for PC
Contact NUS IT Care (x62080,

8. EndNote installation for Mac
software administrator for instructions

9. Create your EndNote library
Launch EndNote program
File menu > New … > filename.enl
Save
E.g.
pc5198.enl
pc5198.Data

10. Ways to add references to EndNote library
Direct export
Online search
Import PDF
Manual input
Import file
EndNote Library

11. Method 1: Direct export Export references directly from a database
Steps
Select records required
Look for an option to save/output/export/send to EndNote (sometimes labeled as “RIS format”)
Click “Open” to download records to EndNote library
Databases
Web of Science
FindMore
Google Scholar

12. Method 2: Online search
Searches free databases and library catalogues within EndNote (e.g. our library catalogue, Library of Congress)
Steps
Go to Online Search Mode > More
Select a free database or catalogue, e.g. NATL U of Singapore
In the online search pane, search by exact title of book
Copy the reference to Local Library Mode

13. 2. Select more
1. Click on Online Search Mode (Temporary Library)
Search by the exact title

14. Method 3: Import PDFs
Extracts references from PDF files. PDFs must contain a Digital Object Identifier (DOI) and is not a scanned document.
Steps
File menu > Import
Choose either File or Folder
Change Import Option to PDF
Note
If the author, title, journal, etc, fields are not auto-populated, then the PDF is of the incorrect format

15. Method 4: Manual Inputting
Link to the video:

16. Method 5: Import File
Requires saving references selected as a text file (*.txt) and importing it to EndNote library using an appropriate filter
Used for very few databases, e.g. Factiva, where the references cannot be exported to EndNote library directly
Refer to EndNote LibGuide > Importing references for the specific steps

17. Tips
No limit to the number of references in each library but < 100,000 is recommended
Always move/copy/rename/delete both the main *.enl file & associated *.Data folder together
Always make a backup copy
Save as a compressed library (*.enlx) for larger files

18. Tips
Groups provide a useful way of organising the references into subsets for easy viewing
Remove duplicates References > Find duplicates
Custom groups
References are added manually to each group
Smart Groups
Uses search criteria to dynamically update references in them

19. Integrating references into your paper (Cite-While-You-Write)
Direct export
Online search
Import PDF
Manual input
Import file
EndNote Library
(MS Word)
Integrating references into your paper (Cite-While-You-Write)

20. EndNote toolbar in MS Word

21. Insert citations Method 1: Find Citation a. EndNote X6 tab:
Insert citation > Find Citation
b. Search for a word in any field (e.g. title, author)
c. Select the reference(s) > Insert into your paper
Method 2: Insert Selected Citation(s)
In EndNote library, select the reference(s)
Go to Word and place cursor at insertion point
Click on Insert Citation > Insert Selected Citation(s)

22. Edit & remove referencesa b
a. Remove a citation if you no longer want to cite it. Edit a reference here instead of changing it manually on the Word document.
b. Use this to exclude author or year in the in-text reference, or add page number.

23. Change style & create a bibliography
To change the citation style
Style > Select Another Style…
To create a bibliography section
Click on bottom right corner of Bibliography group
> Layout > Bibliography title
Type “References”

24. Field shading setting in Word
Top left corner: Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always” 2 1 4 3

25. Back up your library Method 1: Save a copy Method 2: Compress library
File > Save a Copy…
Creates an exact copy of the EndNote library & its associated folder, e.g.
Method 2: Compress library
File > Compressed Library
Saves the *.enl file and *.Data folder as a compressed file, e.g.
To restore, File > Open > Open Library…

26. Travelling library
Creates an EndNote library (new) from the references used in a paper
EndNote X6 Tab > Tools Group
> Export to EndNote > Export Traveling Library

27. Convert to plain text EndNote X6 tab
> Bibliography group > Convert Citations and Bibliography > Convert to Plain Text
Save the plain text Word document created (with no field codes) under a NEW name
Keep the original document with the field codes as your master file
Remove field codes before sending document to a publisher

28. EndNote vs EndNote Web (http://www.myendnoteweb.com)
Feature
EndNote
EndNote Web
Organize references
Yes
Store and cite images and objects
Find full text articles automatically No
Link to PDF files
Format bibliographies
Online database searching
Import filters for online databases
700+ predefined; create your own
700+ predefined
Operating System
Mac OS X & Win
Win, Mac & Linux
Access to references
Desktop & Network
Web browser
Multi-user access (network or Web)
# of output styles
5,000+ predefined; create your own
3,400+ predefined
Database size
Unlimited
Max # of References
25,000
Max # of fields 52 50
Max # of Reference Types 46 39
Create table and figure lists
Subject Bibliography
Spell Check
Create a list of "favorite" styles
Reference grouping
Create Smart Groups for instant sorting
Advanced searching capabilities
Search across multiple databases
Cite While You Write
Integrated in MS Word
Cite While You Write (optional installation)

29. EndNote resources NUS Libraries Guide Thomson Reuters EndNote Guide
EndNote X6 Online User Guide (PDF or HTML) Endnote Training YouTube Channel EndNote Updates Output Styles Connection Files Microsoft Word Templates Frequently Asked Questions

30. Managing references using

31. HyperText Markup Language (HTML)
Websites
HyperText Markup Language (HTML)

32. What is LaTeX?

33. About LaTeX
A document markup language & document preparation system for high quality typesetting
Based on TeX, a low-level markup and programming language created by Donald Knuth in 1977 for use in computer typesetting
A LaTeX document is a plain text file containing the document content with additional markup
When the source file is processed by the macro package, it produces documents in several formats (DVI, PDF, PostScript, PNG, JPEG, etc)

34. Using LaTeX Requires a bunch of tools, minimally,
TeX distribution - a collection of packages and programs (compilers, fonts, and macro packages)
Text editor E.g. TeXworks, LyX (Windows, Linux and Mac OS), TeXstudio (cross platform open source), WinEdt (Windows), etc
Viewer (DVI or PDF)
TeX distributions
Descriptions
MacTeX
TeX Live based distribution for Mac OS X
MiKTeX
For Windows
TeX Live
Cross-platform

35. Create a bibliography in a LaTex document
Method 1: Embed the references at the end of the LaTeX document as shown in the following example.
Just before the \end{document} command,
\begin{thebibliography}{9}
\bibitem{lamport94}
Leslie Lamport,
\emph{\LaTeX: A Document Preparation System}.
Addison Wesley, Massachusetts,
2nd Edition,
1994.
\end{thebibliography}
Unique ref_key
Start
Actual reference
End

36. Use the \cite command to cite references within the text
List of references used in document

37. Create a bibliography in a LaTex document
Method 2: Using the ancillary tool BibTeX
BibTeX provides for the storage of all references in an external, flat-file database which can be linked to any LaTeX document. Citations can then be made to any reference that is contained within the file.
A BibTeX database is a plain text file and is stored as a *.bib file which is easily edited using a GUI management system such as JabRef or Mendeley (cross platform)

38. \cite{bibtex_key}
\bibliographystyle{plain} \bibliography{bib_filename}

39. Sample of a BibTeX entry
bibtex key
(unique)
@article{greenwade93,
author = "George D. Greenwade",
title = "The {C}omprehensive {T}ex {A}rchive {N}etwork ({CTAN})",
year = "1993",
journal = "TUGBoat",
volume = "14",
number = "3",
pages = " " }

40. JabRef

41. JabRef Is an open source reference management software (Free)
Current version 2.9.2,
Is Java-based, so is platform/OS independent
Uses BibTeX files (*.bib) as its native format
Provides a easy-to-use GUI for editing BibTeX entries
Provides filters to import other file format (e.g. *.ris) and data from databases such as Medline, JSTOR, etc

42. Exercise Create a *.bib file in JabRef Import references from
Web of Science
Scopus
FindMore
Google Scholar
Generate bibtex keys
Create groups to manage bibtex entries
Find duplicates
Export > HTML table (with abstract & bibtex)

43. BibTeX key auto generation
Shows the bibtex format of the reference

44. Exchange between EndNote & JabRef
EndNote file
(*.enl)
Export
Plain text file (*.txt)
Using Output style: BibTeX Export
Direct Import
Import option: Reference Manager (RIS)
Change file extension from *.txt to *.bib
Direct Import
*.ris
Export
JabRef
(*.bib)
File of types: RIS (*.ris)
Note: BibTeX key will not be generated by EndNote

45. Useful resources LaTeX, http://latex-project.org/
MiKTeX,
JabRef,
JabRef user manual
LaTeX wikibook
TeX Users Group,
Tame the BeaST: the B to X of BibTeX By Nicolas Markey

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