1. INTRODUCTION TO THE APARSEN STANDARDS DATABASE Preservation Standards, Projects and Communities 22.10.14Database Preservation Standards1 Hans-Ulrich Heidbrink InConTec GmbH RESEARCH  DEVELOPMENT  INNOVATION

2. Company Funded as limited liability company in Dec 2007 in Germany Focused on  Research, Development and Consultancy in the areas of Digital preservation Engineering collaboration under IPR protection mechanism Product Lifecycle Management (PLM) and interoperability platforms Data Stream Management of high volume data streams Data bases for Engineering data and preservation standards  Market research Search and retrieve platforms PLM Preservation platforms 22.10.14Database Preservation Standards2

3. The Role of VCoE for Standardization The VCoE provides a unique neutral platform  For concentration of preservation knowledge in one single place  As overview about all communities and networks that have contributed to preservation (and generated standards)  For open exchange and information access by a knowledge base for all other organizations acting in preservation standards  That is open for contributing standardisation bodies in this area  That gives support in getting the correct information about certification and validation procedures 22.10.14Database Preservation Standards3

4. Intention of WP13 for Standards 22.10.14Database Preservation Standards4  Collection of preservation standards used in the different communities  Collection of preservation projects with standardisation activities and their respective results  Identification of communities applying preservation standards in their repositories  Assessment of the scope of preservation standards related to the OAIS model  Building of a common standards repository with community oriented search criteria

5. Intention of WP13 for Standards 22.10.14Database Preservation Standards5  Including information about current productive use of the standards in the related communities their purpose of use  Certification criteria, procedures and services offered by any member of the community  Cross-community synergy analysis  Establishment of a decision tree for the applicability and perspective use of current standards  Gap analysis community related  Requirements for missing standards to fill the existing gaps

6. History of WP13 in APARSEN  Review of existing data bases for standards  Selection of table criteria and user access requirements  Establishment of sourcing data model with OpenDB  Generation of form sheets from OpenDB data model  Data sourcing with the established form sheets  Load process from form sheets to common data base repository (OpenDB)  Design of a web accessible data base model based on MySQL  Migration from OpenDB to MySQL  Introduction of search filters and facetted search  Full implementation 22.10.14Database Preservation Standards6

7. Review of existing Data Bases 22.10.14Database Preservation Standards7

8. Data sourcing with OpenDB 22.10.14Database Preservation Standards8 Contribution of all APARSEN WP Partners collected using OpenDB form sheets

9. Data Model (Excerpt) 22.10.14Database Preservation Standards9

10. The VCE Standards Repository The Virtual Center of Excellence (VCE) offers a knowledge base for Digital Long-term Preservation. InConTec contributes in the Aparsen project with a Data Base about preservation standards. 22.10.14Database Preservation Standards10

11. Registration The Standards DB does not require to register or to be logged-in to search or browse in the data base. Also feedback can be given without registration. Registration and log-in is required to contribute to the data base 22.10.14Database Preservation Standards11

12. Structure The Standards data base is structured in  Standards  Projects  Organizations  License models  Others (Best Practice, Management Systems) 22.10.14Database Preservation Standards12

13. Browse Data base The data base offers open and filtered browsing capabilities Related to the previous mentioned structure in these structures can be browsed independently Filter mechanism can be applied during browsing in the Filter bar by selecting or deselecting the classification items The show function gives the detailed description in the data base Read more, opens the currently shortened section in filters or descriptions 22.10.14Database Preservation Standards13

14. Browse in Standards 22.10.14Database Preservation Standards14

15. Browse using Filters 22.10.14Database Preservation Standards15 Selected Filters show the numbers of records accessible by selection in chamfers. This information gets updated if multiple filter have been selected

16. Search Data Base There are two search mechanism available in the Standards DB  Facetted search Gives the possibility to search for keywords that are known and identify a standard directly or might be used in multiple standard descriptions Example Dublin Core, OAIS,…  Filtered search Allows to combine the facetted search with additional filter or search criteria Example: Domain -> Earth science ; Subdomain -> Oceanography 22.10.14Database Preservation Standards16

17. Search with Filters 22.10.14Database Preservation Standards17

18. Detail View Standards 22.10.14Database Preservation Standards18

19. Standardization Body 22.10.14Database Preservation Standards19

20. Detail view Licenses 22.10.14Database Preservation Standards20

21. Link to Standardization Body 22.10.14Database Preservation Standards21

22. Feedback The data base will be maintained and extended. Feedback can be given using the feedback function For this function no log-in is required Nevertheless authentication with name and e-mail address is required 22.10.14Database Preservation Standards22

23. Request Process 22.10.14Database Preservation Standards23 For the Standard DB new entry can be requested: Select the the “New Request” tab Fill-in as a minimum the mandatory information requested: Name Email address Name of the standard you are requesting Short description Organization that maintains the standard Further information (link to info) VCoE validates and releases new entries

24. Demo of Standards DB http://www.alliancepermanent access.org/index.php/aparsen/ 22.10.14Database Preservation Standards24 Select “Consultancy” and in the submenu “Standards”

25. Cooperation Agreement 22.10.14Database Preservation Standards25

26. Collaboration 22.10.14Database Preservation Standards26 Aparsen Standard Data Base activities have been synchronized with the Presto4U project. Assimilation of used Data model within the data bases Taxonomy between the projects Exchange of sourced standards to refer on entries vice versa Direct links to database entries in the partnering data base Notification about new entries

27. Connect to Presto4U Data Base 22.10.14Database Preservation Standards27

28. Thank you for your attention: Questions and feedback are welcome! 22.10.14Database Preservation Standards28