1. IEEE REGION 1 ANNUAL MEETING and WORKSHOP ALBANY, NEW YORK SECTION OFFICERS TRAINING WORKSHOP FINANCIAL OPERATIONS August 1, 2008

2. SECTION TREASURERS DISCUSSION TOPICS RESPONSIBILITIES TRANSFER OF BANK ACCOUNTS BANKING RESOLUTION BUDGETS USE OF VOUCHERS EXPENSE GUIDELINES MONTHLY REPORTS AUDITS ANNUAL FINANCIAL REPORT TO IEEE

3. TYPICAL TREASURER'S RESPONSIBILITIES Oversee Section Financial Matters Assist in Preparation of Annual Budget Prepare Written Report for Section EXCOM Meetings NET WORTH INCOMEEXPENDITURES Establish Bank Accounts (IEEE Concentration Banking) Pay ALL "JUSTIFIED" Expenses Receive ALL Funds Due Section Make Investment Recommendations Request Approval for Banking Resolutions Audit All Section Sponsored Conferences Participate in Audit of Section “Books” Attend Appropriate IEEE Training Prepare & Submit Annual Report to IEEE

4. SUGGESTED BANKING RESOLUTION Pursuant to Article (number) of the (name of section) Section Bylaws, it is hereby resolved that the (name of bank) Bank and any other financial institutions selected by the Section Treasurer, are to be depositories for certain funds of the Section. The Section Executive Committee hereby authorizes the (name of section) Treasurer, (name of treasurer), and such other officers as may be required, to enter into agreements with the above banks in execution of those arrangements. Also included in this authorization is the completion of bank signature cards, banking resolutions and any other documents required by the banks so as to establish them as depositories for the Section.

5. IEEE REGION 1 2009 BUDGET REQUEST CATEGORY TYPE AUTHORIZED 2006 2007 2008 2009 NUMBER PERSON ACTUAL ACTUAL BUDGET REQUEST 0.00 INCOME 0.01 IEEE Rebate Treasurer $61,400 $73,705 $59,000 $58,000 0.02 0.03 | 0.09 TOTAL INCOME $155,228 $185,115 $216,300 $212,800

6. IEEE REGION 1 2009 BUDGET REQUEST (CONT’D) CATEGORY TYPE AUTHORIZED 2006 2007 2008 2009 NUMBER PERSON ACTUAL ACTUAL BUDGET REQUEST 1.00-9.00 EXPENSES 1.00 ADMINISTRATION 1.01 Director’s Exp Reg 1 Dir $5,322 $1,135 $4,000 $4,000 1.02 1.03 | 1.06 SUBTOTAL $7,123 $4,518 $8,700 $8,700

7. IEEE - NEW YORK SECTION 2008 REVENUE VOUCHER DATE:TO BE FILLED IN BY TREASURER CATEGORY NO. TO:Darlene E. Rivera VOUCHER NO. ABC Co.. DATE PROCESSED 123 West 45th Street. : New York, N. Y. 12345 TREASURER, NEW YORK SECTION, IEEE RECEIVED FROM: THE SUM OF FOR CATEGORY NO. AUTHORIZED SIGNATURE PRINT NAME TITLE OR OFFICE COMM./CHAP./DIV./SUBSECT./SECTION

8. IEEE - NEW YORK SECTION 2008 EXPENSE VOUCHER DATE:TO BE FILLED IN BY TREASURER CATEGORY NO. TO:Darlene E. Rivera VOUCHER NO. ABC Co. CHECK NO. 123 West 45th Street DATE: New York, N. Y. 12345 TREASURER, NEW YORK SECTION, IEEE PAY TO: THE SUM OF FOR CATEGORY NO. ATTACH RECEIPTS. AUTHORIZED SIGNATURE PRINT NAME TITLE OR OFFICE COMM./CHAP./DIV./SUBSECT./SECTION

9. EXPENSE GUIDELINES Each Section Must Decide What Expenses are to be Reimbursed Guidelines Must be put in Writing Expenses could include: Travel Costs (Air, Bus, Cab & Train Fares; Mileage for Automobile Use [2008, 2 nd Half Mileage Rate is 58.5 Cents/mi] Meeting Costs Food & Refreshments for Meetings Telephone Calls Stationary & Postage Reasonable Tips, Where Appropriate All Expenses - ACTUAL, NECESSARY, REASONABLE & PROPER Use Approved Section Expense Vouchers Submit Within 30 Days Required Receipts to be Attached Expense Vouchers MUST be Signed by the SUBMITTER

10. IEEE - NEW YORK SECTION TREASURER’S REPORT NET WORTH SUMMARY As of 5/31/2008 ASSETS Cash and Bank Accounts Checking – Wachovia Bank $22,600.00 Certificate of Deposit – Bank of America10,000.00 IEEE Long Term Investment Fund65,000.00 Deposit - Kings County Printing 1,000.00 TOTAL Cash and Bank Accounts 98,600.00 LIABILITIES 0 TOTAL NET WORTH $98,600.00

11. IEEE - NEW YORK SECTION TREASURER’S REPORT BUDGET PERFORMANCE 1/1/2007 Through 5/31/2008 Category / DescriptionActualBudgetDifference INCOME 1.00 Contributions $0 $0 $0 2.10 Special Events12,000 10,000 2,000 2.20 Monitor 250 2,000 (1,750) 2.60 Educational Activities 450 1,000 (550) 2.70 Professional Activities 650 1,000 (350) 3.10 IEEE Allotment19,000 20,000 (1,000) 3.20 Region 1 $0 1,000 (1,000) 3.40 Interest 650 1,500 (850) 3.30 METSAC 450 1,000 (550) TOTAL INCOME $33,000$37,500 ($4,500)

12. IEEE - NEW YORK SECTION TREASURER’S REPORT BUDGET PERFORMANCE (Cont’d) 1/1/2007 Through 5/31/2008 Category / DescriptionActualBudgetDifference EXPENSES 4.11 Regular Meetings $0 $500 $500 4.12 Special Meetings 60 3,000 2,940 4.13 Special Events 17,500 15,000 (2,500) 4.20 Monitor 12,000 15,000 3,000 4.60 Educational Activities 450 1,000 550 4.80 Student Activities 500 1,000 500 4.85 Awards 0 500 500 | 5.63 General Administration 1,375 2,000 625 TOTAL EXPENSES$34,400 $43,800 $9,400 TOTAL INCOME - EXPENSES ($1,400)($6,300) ($13,900)

13. TREASURER'S RESPONSIBILITY DURING AN AUDIT The Treasurer Shall Attend ALL Audit Meetings He Shall Have Neat and Organized Records Net Worth at the Current & Previous Audit Dates Cash Flow Summary for the Audit Period Check Register List of Transactions for all Other Accounts All Bank Statements Expense Vouchers, Receipts and Invoices Canceled Checks List of all Uncleared Checks to the Current Audit Date The Treasurer Shall Provide Clarifications

14. ANNUAL FINANCIAL REPORT TO IEEE FORM PROVIDED ONLINE and FILED ELECTRONICALLY (INCLUDES INSTRUCTIONS ) INDEX SCHEDULE I - RECEIPTS 1.00 CONTRIBUTIONS 2.00 PROGRAM REVENUE MEETINGS PUBLICATIONS PROFESSIONAL ACTIVITIES 3.00 OTHER IEEE REBATE RECIPTS FROM OTHER IEEE ENTITIES BANK INTEREST

15. ANNUAL FINANCIAL REPORT TO IEEE (CONT’D) SCHEDULE I (Cont’d) - EXPENSES 4.00 PROGRAM EXPENSES MEETINGS PUBLICATIONS CONFERENCES PROFESSIONAL ACTIVITIES STUDENT ACTIVITIES GRANTS AND AWARDS 5.00 MANAGEMENT & GENERAL TRAVEL AWARDS POSTAGE TELEPHONE SALARIES PAYMENTS TO OTHER IEEE ENTITIES

16. ANNUAL FINANCIAL REPORT TO IEEE (CONT’D) SCHEDULE II - NET WORTH STATEMENT ASSETS LIABILITIES SCHEDULE III - ANALYSIS OF OTHER RECEIPTS SCHEDULE IV - ANALYSIS OF OTHER EXPENSES SCHEDULE V - ANALYSIS OF INVESTMENTS, AND PURCHASES AND SALES OF FURNITURE AND EQUIP. SCHEDULE VI – ANALYSIS OF LOANS AND ADVANCES SCHEDULE VII - RECONCILIATION OF BANK STATEMENT GENERAL INFORMATION AND SIGNATURE PAGE BANK ACCOUNT DISCLOSURE STATEMENT OFFICERS CONFLICT OF INTEREST STATEMENT CHECKLIST

17. IEEE GEOGRAPHIC & MEMBER ACTIVITIES DEPARTMENT CONTACTS CECELIA JANKOWSKI MANAGING DIRECTOR IEEE SERVICE CENTER 445 HOES LANE P. O. BOX 1331 PISCATAWAY, NEW JERSEY 08855 – 1331 732 - 562 - 5504 c.jankowski@ieee.org (E-Mail) DANIEL TOLAND MANAGER GEOGRAPHIC & MEMBER ACTIVITIES ADMINISTRATION 732 - 562 - 5515 d.toland@ieee.org (E-Mail) LAURA DURRETT MANAGER STUDENT SERVICES 732 - 562 - 5523 l.durrett@ieee.org (E-Mail)

18. IEEE FINANCIAL SERVICES DEPARTMENT CONTACT CHARLES KRAJCSIK SR. MANAGER TREASURY OPERATIONS 732 - 562 - 6837 c.krajcsik@ieee.org (E-Mail) REGION 1 TREASURER KARL O. SOMMER 9 0akmont Lane Jackson, New Jersey 08527 732 - 833 - 7785 k.sommer@ieee.org