1. Disabled students’ information hosted on Pegasus

2. A place of useful learning The responsibility for making sure that disabled students get what they need to ensure equal access to all that the University has to offer falls on all staff. Teaching staff are responsible for making any adjustments needed, either within classroom teaching or in assessments. The Disabled students information system hosted on Pegasus is the agreed medium for conveying recommendations about meeting disabled students’ needs from the Disability Service to academic staff responsible for teaching.

3. Mainstream inclusion It is hoped and intended that over time the adjustments recommended, particularly to classroom teaching, will become routine practices, thus over time reducing, if not eliminating, the need for communications about individual students.

4. Disabled Students’ Information This presentation is intended to help you to use the Disabled Students’ Information system, by describing:  where the information comes from  who can read it  how to access the information  frequently recommended adjustments.

5. Where does the information come from? The information which takes the form of recommendations and comes from the Disability Service. The recommendations follow:  Discussion between adviser and student about how the disability might affect the student in teaching, learning and assessment;  Discussion about adjustments that might help;

6. Where does the information come from?  The information is supported by evidence of the student’s disability given to the Disability Service.  The disabled student’s signed explicit consent must be given before the information goes onto Pegasus. One signature is given to confirm that the information is accurate and a second signature is required to confirm that permission is granted to make the information available via Pegasus.

7. Check that the recommended adjustments are appropriate, that they are implemented, and that they are effective; Tell the student who they can talk to about any problems or issues about exam arrangements. In the case of exams, departments are asked to…

8. Check that the recommended adjustments are appropriate, that they are implemented, and that they are effective; Think about whether there are better, alternative adjustments, and then discuss these ideas with the Disability Service and the student. In the case of teaching, departments are asked to…

9. Departmental Disability Contacts and those responsible for disabled students Exam arrangements get access to the information restricted to only those students studying within their assigned class codes. A notification email is automatically sent when the student’s information is newly added, updated or removed. NB: Notification emails ONLY go to: Departmental Disability Contacts and disabled student Exam Coordinators. Who gets the information?

10. However, All academic staff can read the information for all class codes. They can choose to read only the information that has changed since the last time they checked. And Non-academic staff can apply for access to the information through their Head of Department. Who gets the information?

11. The following slides present screenshots of the Disabled Students’ Information system hosted on Pegasus. How to access the Disabled Students’ Information system

12. The Disabled Students Requirements information is hosted on PEGASUS (http://pegasus.strath.ac.uk/). You can request access to this service via a Service Request form (USS001) from Information Services or via Request Pegasus Services link within Pegasus Administration tab. Pegasus Login 12

13. Image description: The Pegasus login page is made up of a form with the instruction “Enter your username and password to login”. This is followed by the User Name form field and the Password form field, then the Login button. There is a “Help” link and an “About Pegasus” link should you wish further information. The University crest which is a link to the University home page is in the top left corner of the page (as standard). Pegasus Login 13

14. The Disabled students link is available to all users who have permission. You will find this link within the Administration section. Administration: Disabled Students 14

15. Image description: The Pegasus environment is made up of a number of section pages which are presented as labelled Index Tabs. The diagram shows that the current user has access to 3 sections which are: Communications, Administration and VLE. The Disabled Students information is available from the Administration Section page and this is the view presented in the diagram. The Administration section page displayed has 8 group headings in total. These are: Registry, Estates, Disabled Students, Library Services, General Administration, Finance, Personnel, Room Booking Services. Under the heading Disabled Students is the link “Disabled Students” which links to the Disabled Students Requirements system. Administration: Disabled Students 15

16. If you have multiple Roles assigned then the first page of the Disabled Students Requirements System is the Role Selection page. The instruction states: “ You have multiple special requirement roles assigned to you. Please check and select your choice ”. The role options are presented in a table which gives the name of the Role and a description. Once you have made your choice you should press the Select button to proceed. You will only see roles which are assigned to you. The possibilities are: Academic Staff/ Assigned Role Designated Contact Exam Coordinator Super User PEGASUS Role Selection Page 16

17. Within a chosen Academic Session search by: Class or Registration Number, and restrict search to an Update Date Search by SReg, Class Code or last update 17

18. Image description: The Search Page is a form which will perform the Search based on the current Academic Session by default. The user can choose previous academic sessions from the Academic Session pull-down list. The user must enter a student Registration Number (Registration No.) or Class code (Class or first few characters). The user may also enter an Update date (Requirements updated from (dd/mm/yyyy) ) This allows the user to manage their access. If the user enters the date of their previous viewing then only those records which have been updated since previous viewing will be returned by the search. In addition to the Search criteria the user can choose between 3 options for the results displayed. These are: summary list, examination requirements by class and teaching requirements by class. Search by SReg, Class Code or last update 18

19. –With the Designated Disability Contact role the search will return only those students within Class Codes which are assigned to you under that role. Your list of assigned classes is available via the Teaching Classes link. Assigned Teaching Classes 19

20. –With the Exam Coordinator role the search will return only those students within Class Codes which are assigned to you under that role. Your list of assigned classes is available via the Exam Classes link. Assigned Exam Classes 20

21. link for Examination List link for Teaching List The Summary List View presents a table of all students matching the search. A menu is available with: link for Examination List link for Teaching List Views available 21

22. Summary List results for Search on class Code 34* The Summary List simply lists ALL students who have requirements under the Class Code(s) searched for. The list is presented as a table with 4 column headings: Name (Student full name) Reg No (Student Registration number) Course/Yr, (Course Code and current Year of study) Requirements and Last Changed. (Link to Teaching and Class Tests, link to Examination Requirements and Date of last update) Links within the Summary List take you to the FULL report of an INDIVIDUAL student. Search by Class Code: Summary List 22

23. Presented as single scrollable page on PEGASUS Link to student’s REQUIREMENTS History Student’s Requirements Report page 1of 3  Personal Information Registration Number Name Date of Birth Course Email address Exam & Class Test Requirements | History Departments are advised to monitor the implementation and effectiveness of the proposed arrangements below, and to inform the student of the name and location of the member of staff with whom there can be discussion of any emerging issues or difficulties. Recommended arrangements for examinations and assessments: 25% additional time where written work has to be completed under examination conditions; Give sympathetic consideration to requests for an extension of time for submitting text based assignments.

24. Student’s Requirements Report page 1of 3  Image description: The Requirements Reports page has 6 main sections: Personal Information (which details Registration Number, Name, date of Birth, Sex, Course and email address), Exam & Class Test Requirements (which lists Recommended arrangements for examinations and assessments), Teaching Requirements (which details Aspect of study on which there is likely to be an impact and also recommends reasonable adjustments), Current Classes, Address Details (which details Home and Term addresses), Emergency Contact details. IMPORTANT: Not all sections of the report are available to all user Roles, for example, address information is not available under Academic Role but is available under Exam Coordinator role. There is a History link on the page and provides access to the previous requirements reports for this student. Please note that The latest (i.e. current) appears at the top of the History page. Therefore to look at the previous requirements you must scroll down past the current requirements report.

25. Presented as single scrollable page on PEGASUS Teaching Requirements | History The recommendations and proposed arrangements below are made following discussion between a Disability Adviser and student. Departments or members of staff considering alternative reasonable adjustments which will ensure that the student is not substantially disadvantaged, are asked to discuss these, in advance, with the student and the Disability Service. Aspect of study on which there is likely to be an impact: producing hand written text including notetaking; attendance. Reasonable adjustments: Provide in advance for all forms of teaching session, an outline of content, any written instructions, and copies of OHPs and handout materials. Student’s Requirements Report page 2 of 3  25

26. Home Address : Term Address: Name Address : Relationship Daytime Telephone : Evening Telephone : ClassDescription 75734Political Parties: Background To Policy Making 75888Green Politics 75999Perspectives On British Governance 75989Feminism And Politics Current Classes Address Details Emergency Contact Details Student’s Requirements Report page 3 of 3  26

27. Teaching Requirements by Class - Order by class code. This is a multiple students view The Teaching Requirements Listing is in two columns ordered by Class code: Column 1: Student name, Reg No, E-Mail, Course name/Year, Last Update date Column 2: Teaching Requirements (detailing aspects of study on which there is likely to be an impact, Reasonable Adjustments and Print Requirements). This view allows the user to scroll down through the Class code(s) returned by search and view student Teaching Requirements. (Exam Requirements are not presented in this view). If part of a class code was search for, for example “34” then all class codes starting “34” will be returned. Therefore the same student could appear under more than one Class Code. Search by Class Code: Teaching List 27

28. Teaching Requirements by Class - Order by Student. This is a multiple students view The Order by Student listing is in two columns ordered by student surname: Column 1: student name, Course name/Year, Reg No, E-Mail, Last Update date Column 2 is in two sections: Teaching Requirements (detailing aspects of study on which there is likely to be an impact, Reasonable Adjustments and Print Requirements). Class Codes with Class Names Search by Class Code: Teaching List 28

29. Exam Requirements List - Order by class code. This is a multiple students view. The Exam Requirements listing is in two columns ordered by Class code: Column 1: Student name, Reg No, E-Mail, Course name/Year, Last Update date Column 2: Exam and Class Test Requirements and Print requirements This view allows the user to scroll down through the Exam Class code(s) returned by search and view student Exam and Class Test Requirements. (Teaching Requirements are not presented in this view). If part of a class code was searched for, for example “34”, then all class codes starting “34” will be returned. Therefore the same student could appear under more than one Class Code. Search by Class Code: Examination List 29

30. Exam Requirements List - Order by Student. This is a multiple students view. The Order by Student listing is in two columns ordered by student surname: Column 1details student name, Course name/Year, Reg No, E-Mail, Last Update date Column 2 is in two sections: - Exam Requirements and Print requirements - Class Codes with Class Names Search by Class Code: Examination List 30

31. Provide in advance for all forms of teaching session, an outline of content, any written instructions, and copies of OHPs and handout materials; (81%) Allow the student to tape lectures or agree an alternative acceptable to the student; (58%) Provide reading lists prior to the start of each semester or module. These should define core and additional texts, and indicate the most relevant chapters; (53%) No penalty for spelling/grammatical errors which do not conflict with published assessment criteria; (48%) Ensure that all teaching staff, including visiting staff and postgraduate tutors, are aware of the student's needs; (34%) Most frequently recommended Reasonable Adjustments: 31

32. Give sympathetic consideration to requests for an extension of time for submitting assignments;(34%) Provide assignment titles at the start of each semester/module;(33%) Do not ask student to read and respond to unseen material in class (24%) All written materials to be provided should be provided on disk or in digital format; (21%) Do not ask student to read aloud in class; (19%) Most frequently recommended Reasonable Adjustments: 32

33. 25% additional time where written work has to be completed under examination conditions; (58%) There should be no penalties for spelling/grammatical errors which do not conflict with published assessment criteria;(47%) a room restricted to students with special examination requirements;(45%) a computer; (20%) a room entirely separate from other students;(15%) Give sympathetic consideration to requests for an extension of time for submitting text based assignments;(12%) Most frequently recommended Examination Adjustments: 33

34. Print Requirements for hard copies could relate to paper colour, font (typeface, colour and size) and line spacing. Other possible Print Requirement include: No handwritten instructions or comments Provide materials on disk, or in electronic format Provide textual descriptions of all diagrams To support readability when providing PowerPoint hand- outs, ensure that slides can be printed individually and are not restricted to 3 or 6 slides per page. No red text Print Requirements 34

35. This presentation has been created with Accessibility in mind. All text within the slide should be available on the slide outline. Images do not appear on the slide outline, and so where the image conveys information that would otherwise be lost, a text description conveying this information should be provided. This text description should be included as a hidden slide after the slide containing the image. This will ensure that the slide does not appear during a presentation but the description will appear in context within the Outline version. Accessibility 35