1. Risk and RACI: Defining Clear Roles
July 15, 2014

2. Approach
Understand the Top level components and clear subcomponents of the Risk Management Process applied to IRMS.
Clearly bound the Knowledge/Evaluation and Monitoring functions
Socialize function and scale divisions for groups evaluating existing system roles (including review of previous work)

3. CSA ISO 31000 Risk Management

4. Steps/Roles for Risk Management

5. Establishing the Context
Definition: Defining the external and internal parameters to be taken into account when managing risk. Setting the scope and risk criteria for the Risk Management Policy.
IRMS Context: Provincial strategies, commitments, policies with desired outcomes.
Accountable/Responsible: Policy Makers
Consulted:
IRMS Partners
Internal and External stakeholders.

6. Risk Identification Accountable: Land Use Planners
Definition: Process of finding, recognizing and describing risks.
Note 1: Involves identification of risk sources, events, their causes and potential consequences;
Note 2: Can involve historical data, theoretical data analysis, informed and expert opinions and stakeholder needs
IRMS Context: Gathering the sources of knowledge that will be considered in the Land Use Planning Exercise. Includes
Example: Groundwater Quality – Regional picture (spatial) and historical baseline and future trends forecast.
Accountable: Land Use Planners
Responsible: Knowledge Generators
Historical Baseline
Future Forecast
Groundwater Quality Indicators
Regional Knowledge and Context for Groundwater Quality Indicators
1950
2000
2050
Time

7. Likelihood of Occurrence
Risk Analysis
Definition: Process to comprehend the nature of risk and to determine the level of risk.
Note 1: Provides basis for Risk Evaluation and decisions about Risk Treatment
Note 2: Includes Risk Estimation
IRMS Context: Forecast scenarios on the likelihood that hazards may impact on groundwater quality and the potential consequences. Depict visually by populating a risk matrix.
Accountable/Responsible: Land Use Planners
Example: Threats to Groundwater Quality
Low
Medium
High
Consequence
Likelihood of Occurrence
Hazards
Consequences

8. Risk Evaluation
Definition: Process of comparing the results of the Risk Analysis with Risk Criteria to determine whether the risk and/or its magnitude is acceptable or tolerable.
Note: Assists in the decision about Risk Treatment
IRMS Context: Decisions about what activities are acceptable and/or can be tolerated based on a range of controls: policy, management, regulatory tools, monitoring.
Low
Medium
High
Consequence
Likelihood of Occurrence
Intolerable Risk Level: Inadequate controls in place to reduce risk to acceptable level
Tolerable Risk Level: Risks can be reduced with either current or future controls
Acceptable Risk Level: Monitor and further reduce where practicable.
Accountable/Responsible: Policy Makers
Responsible: Land Use Planners

9. Risk Treatment Definition: Process to modify risk. IRMS Context:
risk avoidance by deciding not to start or continue with the activity
taking or increasing risk in order to pursue an opportunity
removing the risk source
changing the likelihood; changing the consequences; sharing the risk with another party or parties
retaining risk by informed decision
IRMS Context:
*Decisions: Accountable: Policy Makers. Responsible: Land Use Planners
Decisions on controls - strategies in regional plans environmental monitoring frameworks, regulatory, tools, policy.
*Implementation: Accountable/Responsible: System Manager. Responsible: Regulators Implementing controls.
Hazards
Consequences
Controls
Preventative Controls
Reactive/Response Controls

10. Monitor and Review
Definition: Continual checking, supervising, critically observing or determining the status in order to identify change from the performance level required or expected.
*Ambient: Accountable/Responsible: Knowledge Generators. Informed: Policy Makers, Regulators, Land Use Planners, Responders
Ongoing monitoring evidence as to how the natural system is performing.
*Performance: Accountable: System Manager. Responsible: Policy Makers, Regulators, Land Use Planners, Responders. Consulted: Knowledge Generators
Ongoing review of the performance of the controls based on the ambient monitoring evidence.

11. Next Steps
Within KETT/AEMERA
Outside KETT

12. Within AEMERA
Build out understanding and vision for what are IRMS needs for Knowledge and Evaluation and Monitoring
Focus on three areas of Accountability/Responsibility
Risk Identification
Monitoring and Review
Communication and Consultation

13. Environmental Knowledge Requirements for Risk Identification
LARP Sub-Themes
LARP Themes
Quality
BIODIVERSITY
WATER (surface and groundwater)
LAND
AIR
Risk Analysis Process
Acid Deposition
Emissions
Disturbed Land
Undisturbed Land
Detailed List of indicators requiring knowledge and tailored monitoring
Terrestrial Habitat
Aquatic Habitat
Quality
Quantity
Biotic Community
Species at Risk
Wildlife (Terrestrial)
Aquatic Life

15. Environmental Monitoring and Review Requirements
LARP Sub-Themes
LARP Themes
Quality
BIODIVERSITY
WATER (surface and groundwater)
LAND
AIR
Acid Deposition
Emissions
Disturbed Land
Undisturbed Land
Risk Treatment
Monitoring Plans Developed to Report against Regional Plan Indicators
Terrestrial Habitat
Aquatic Habitat
Quality
Quantity
Biotic Community
Species at Risk
Wildlife (Terrestrial)
Aquatic Life

16. Environmental Communication and Consultation Requirements
LARP Sub-Themes
LARP Themes
Quality
BIODIVERSITY
WATER (surface and groundwater)
LAND
AIR
Acid Deposition
Emissions
Disturbed Land
Undisturbed Land
(Both data and knowledge on
Condition of Environment)
Ambient Reporting
Monitoring Plans Developed to Report against Regional Plan Indicators
Terrestrial Habitat
Aquatic Habitat
Quality
Quantity
Biotic Community
Species at Risk
Wildlife (Terrestrial)
Aquatic Life

17. Outside KETT/AEMERA
Understanding Existing Capacity – Ask Demarcation group(s) to screen existing work in terms of functions first then scale.
Knowledge Generator vs. Knowledge user
Subject matter expertise vs. Process owner
Knowledge/Context vs. Response/Action

18. Outside KETT/AEMERA
Consider further building out RACI to look at functions within:
IRMS Partners
NRE Pod/GOA
Agencies and GOA-funded research and monitoring groups.

19. Decisions
Agree on use of ISO Risk Management Process and RACI approach and terminology for defining functions at IRMS level
AEMERA defined as the authoritative source for Environmental Knowledge for the Risk Identification process.
Continued work to build this out.