1. March 21, 2009 Working with your Race Officer and Race Committee David Searle SNRO, PJ, RMCC David Searle SNRO, PJ, RMCC

2. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Topics  Safety  Consistency  Communications  Safety  Consistency  Communications

3. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Safety  Critically important, but generally overlooked aspect of Regatta Management  Historically viewed as Race Officer responsibility  Now recognized as a separate function  Race Officers are not trained for rescue  Hauling boats to harbour cripples race committee  Safety is a course unto itself, fortunately…  Critically important, but generally overlooked aspect of Regatta Management  Historically viewed as Race Officer responsibility  Now recognized as a separate function  Race Officers are not trained for rescue  Hauling boats to harbour cripples race committee  Safety is a course unto itself, fortunately…

4. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Ontario Sailing Safety Management Course:  Being developed by Gary Howard (CORK Safety Chief)  Draft for discussion to be presented at Nepean Sailing Club, Friday June 19, 2009  If interested in attending, contact me for details  Being developed by Gary Howard (CORK Safety Chief)  Draft for discussion to be presented at Nepean Sailing Club, Friday June 19, 2009  If interested in attending, contact me for details

5. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Consistency  Fundamental goal of ISAF/CYA/OSA is consistency in race management  Idea that wherever racers travel throughout the world, they will know what to expect from Regatta and Race Managers  ISAF/CYA/OSA guidelines and standards  Designed to provide consistent, high-quality race management (and therefore racing)  Fundamental goal of ISAF/CYA/OSA is consistency in race management  Idea that wherever racers travel throughout the world, they will know what to expect from Regatta and Race Managers  ISAF/CYA/OSA guidelines and standards  Designed to provide consistent, high-quality race management (and therefore racing)

6. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Consistency  It is our job as Regatta and Race Managers to ensure this consistency happens  The easiest way to make that happen is through…  It is our job as Regatta and Race Managers to ensure this consistency happens  The easiest way to make that happen is through…

7. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Communications :  Communicate early, communicate often!  Bring your RO on as early as possible  They can bring a wealth of experience to your team  Keep them in the loop  Invite RO to organizational meetings  At very least send them minutes of meetings  Communicate early, communicate often!  Bring your RO on as early as possible  They can bring a wealth of experience to your team  Keep them in the loop  Invite RO to organizational meetings  At very least send them minutes of meetings

8. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Prior to Regatta  NOR  Regatta Chair responsibility  Directly affects on-water operations, so bring RO into process  Decision on size of race committee  Equipment/boat requirements  Consistency  NOR  Regatta Chair responsibility  Directly affects on-water operations, so bring RO into process  Decision on size of race committee  Equipment/boat requirements  Consistency

9. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Prior to Regatta  SI’s  RO responsibility, but best done with active participation of Regatta Chair  Expectations  Lunches  SI’s  RO responsibility, but best done with active participation of Regatta Chair  Expectations  Lunches

10. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Prior to Racing  Designate a Fleet Representative  Meet with competitors prior to racing  Ask them to designate a fleet rep as “point person” for fleet  Fleet rep may be contacted by RO or Regatta Chair openly to discuss operational issues  Fleet rep is encouraged to bring feedback from fleet  Designate a Fleet Representative  Meet with competitors prior to racing  Ask them to designate a fleet rep as “point person” for fleet  Fleet rep may be contacted by RO or Regatta Chair openly to discuss operational issues  Fleet rep is encouraged to bring feedback from fleet

11. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Prior to Racing  Scratch sheets  Co-ordinate with Registration  Critically important for scoring  Sorted by fleet and sail number  Scratch sheets  Co-ordinate with Registration  Critically important for scoring  Sorted by fleet and sail number

12. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com During Regatta  Regatta Chair (or designated representative) on shore/available by radio  Safety  Weather  Logistics  Co-ordinate on-shore support  Regatta Chair (or designated representative) on shore/available by radio  Safety  Weather  Logistics  Co-ordinate on-shore support

13. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Daily De-brief  On-water Operations:  Regatta Chair  RO  Chief Judge  Safety Chair  Morning meeting  Evening meeting  On-water Operations:  Regatta Chair  RO  Chief Judge  Safety Chair  Morning meeting  Evening meeting

14. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Coaches  Historically coaches have been ignored or put-up-with  They are an excellent communications channel to competitors  Better than parents!  Their equipment is generally better than the Race Committee’s  Historically coaches have been ignored or put-up-with  They are an excellent communications channel to competitors  Better than parents!  Their equipment is generally better than the Race Committee’s

15. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com Coaches  Bring them into regatta:  Have them register  Sell them a t-shirt  Regatta Chair and RO meet with them  Identify a “chief coach” to represent them  They will choose a good one  Make them feel part of the regatta  Identify their boats  Ensure they are available by VHF  Bring them into regatta:  Have them register  Sell them a t-shirt  Regatta Chair and RO meet with them  Identify a “chief coach” to represent them  They will choose a good one  Make them feel part of the regatta  Identify their boats  Ensure they are available by VHF

16. March 21, 2009Working with your Race Officer and Race Committee David Searle dsearle@panacherules.com After Regatta  Volunteer recognition